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Offering a work environment that values integrity and respect for people, this company is looking for the ideal candidate for a portfolio manager position in commercial property and casualty insurance to join a dynamic team. Their offices are located in Montreal, near the Pie-IX metro station.

Responsibilities:
-Accomplish your sales goals by conducting frequent presentations, calls and sales meetings with your prospects
-Create sales proposals, presentations and RFP responses that creatively and effectively meet the needs of prospects and appropriately communicate the business value of internal services and offerings
-Meet with clients, write the comparison book for presentation to the client including the insurance statement, the particulars of each policy and the list of insurance not in force
-Involve account managers in their files from the beginning, maintain communication with them to ensure customer service satisfaction and meet its commitments and general expectations
-Maintain the files of each client in collaboration with the account manager
-Make the necessary follow-ups on the requests of insurers to customers
-Manage research efforts and analysis on relevant markets and sectors to identify potential relationship needs, target new accounts, and ultimately target areas of expansion for existing accounts or the general business book
-Maintain a good relationship with the customer to introduce and sell new products and facilitate further penetration and representation of the market. Encourage and explore cross-border sales opportunities. In the event of a change of portfolio manager, ensure the transition and introduction of the new representative to the client
-Be a member of various professional and industrial or regional organizations and attend relevant conferences and events to expand and maintain an extensive professional network, represent the company and gain exposure and insight into various specialties
-Perform other related duties as requested by the manager or management team

Skills and qualities sought:
-Have a minimum of five years of experience in commercial damage insurance
-Hold a licence in business damage insurance issued by the Autorité des marchés financiers
-Have a university or college diploma or equivalent work experience
-Be bilingual (French and English)
-Have business development skills
-Master Excel, Word, Outlook software
-Have a PAA, FPAA or CRM diploma (an asset)
-Master TAM software (an asset)

This position offers you competitive compensation and comprehensive benefits and programs, including: 35-hour per week schedule and the possibility of telework, group insurance, simplified pension plan, employee assistance program, work-life balance, volunteer opportunities.

Do you dream of joining a company with an organizational culture based on family values, and offering personalized training adapted to the workplace and your needs? We are waiting for your application!

Do you excel in customer service and are you passionate about the world of wine? This is a great opportunity for you!

A wine and alcohol distributor is looking for a rigorous, professional and passionate salesman who can offer high-quality customer service.

Your responsibilities:
- Contact SAQ stores by phone or email to present and discuss products;
- Inform buyers of new products;
- Ensure a rigorous follow-up of the after-sales service;
- Present current promotions;
- Maintain professional, respectful and lasting relationships with customers.

Profile sought:
- Strong interest in the world of wine;
- Experience in representing consumer products (an asset);
- Relevant sales experience and strong interpersonal skills;
- Training in sales and marketing or equivalent experience (an asset);
- Excellent command of French, both oral and written;
- Knowledge of the hotel and restaurant industry (an asset);
- Good knowledge of the Office suite (Excel, Word, etc.);
- Professionalism, respect and integrity.

Advantages:
- Competitive compensation;
- Bonus plan;
- Group insurance;

Do you want to join a dynamic team?

Give us the privilege of getting to know you!

Our client, a company specializing in high-performance industrial filtration for the environment and already having branches in Europe, Asia and North America, is looking for a sales representative for its Montreal office to cover the Canadian and American territory.

Main tasks:
-Establish, develop and maintain business relationships with existing customers and prospects
-Write commercial offers and proposals for ongoing business according to procedures
-Negotiate, with customers, prices and conditions to be respected
-Master the constraints and specificities of the products sold
-Ensure competitive intelligence
-Ensure participation in trade shows, fairs, conferences, etc., ensuring that the company is known and recognized in the territory
-Ensure the relay between customer requests and the technical services of the parent company
-Perfect your knowledge of the parent company's products and processes

Skills and qualifications
-Experience in B2B business development
-Availability to visit customers for a few days occasionally in the United States and Canada
-Knowledge of industrial filtration and the North American market (would be a plus)
-Fluently bilingual, French and English
-Great open-mindedness, ease of adaptation, sense of responsibility
-Good computer knowledge and experience with a CRM

A base salary of $90K plus commissions is offered for a very realistic average of around $130-140K per year.

You will have access to an insurance plan, expense account, cell phone, etc.

Are you looking for a new challenge that will lead you to travel and showcase your interpersonal skills? Give us the privilege of getting to know you!

Working in the field of insurance and offering a work environment that values integrity and respect for people, this company is looking for the ideal candidate for a position of account manager in business damage insurance to join a dynamic team of advisors, analysts and account managers. Their offices are located in Montreal, near the Pie-IX metro station.

Responsibilities:
-Responsible for the customer service of a portfolio of customers ensuring the best quality of service;
-Negotiate and carry out contract renewals and amendments;
-Market and negotiate with insurers;
-Prepare all customer invoices;
-Check that the contracts issued are in accordance with the negotiations carried out.
-Perform other related duties as requested by the manager or management team.

Skills and qualities sought:
-Have between five and ten years of experience in commercial damage insurance;
-Hold a license in business damage insurance issued by the Autorité des marchés financiers;
-Have completed a DEC or AEC in insurance and financial services (an asset);
-Be bilingual (French and English);
-Master Excel, Word, Outlook;
-Master TAM software (an asset).

This position offers you competitive compensation and comprehensive benefits and programs, including: a schedule of 35 hours per week and the possibility of 100% telework, group insurance, simplified pension plan, employee assistance program, work-life balance, volunteer opportunities, among others.

Do you dream of joining a company with an organizational culture based on family values, and offering personalized training adapted to the workplace and your needs? We are waiting for your application!

A leader in its field thanks to its innovation, this insurance provider is looking for a broker in damage insurance, service.

Tasks
-Respond to calls from the ACD and inquiries from existing customers regarding their insurance policies (amendments, coverages, endorsements, claims, etc.).
- Ensure the follow-up of files with rigor and professionalism, ensuring the satisfaction and evolving needs of clients.
-Manage renewals and changes to insurance policies, ensuring that the coverage offered remains adequate.
-Bid and finalize insurance policies in the systems of the various insurers.
-Work closely with partner insurers to negotiate the best terms for customers.
-Assist customers in the claims process, accompanying them every step of the way.
-Achieve objectives related to service performance and customer satisfaction indicators.
-Comply with compliance standards and regulations in the insurance industry.
-Perform any other related task to ensure quality customer service.

What we are looking for
-A minimum of 3 years of brokerage experience.
-An AMF licence as a broker or agent in personal damage insurance.
-Relevant experience in customer service in the field of damage insurance.
-Excellent communication and consulting skills.
-Possess good analytical skills.
-Have a good ability to adapt.
-Have a good ability to manage several files simultaneously with rigor and professionalism.
-Good verbal and written communication skills in English and French.
-Knowledge of insurance management tools and software (e.g. GIS, Guidewire, Applied Systems, etc.), an asset.

Why join this team
-A stimulating and constantly evolving work environment, where your skills will be fully valued.
-Opportunities for professional development and skills development in the mortgage industry.
-An office ideally located in Montreal's business district, with direct access to the metro for easy travel.
-A hybrid mode that combines flexibility and face-to-face collaboration.
-Modern desks, designed for your comfort, with ergonomic workstations to promote your well-being.
-A comprehensive benefits program to take care of your health and financial future.

If you enjoy taking on challenges, providing exceptional customer service, and contributing to an evolving business, this is the position for you!

A leader in its field thanks to its innovation, this insurance provider is looking for a broker in damage insurance, sales.

Your responsibilities
-Receive and handle incoming calls from customers, responding to their needs with professionalism and kindness.
-Advise customers and sell damage insurance products by proposing solutions adapted to the needs of customers.
-Bid and finalize insurance offers in the systems of the various insurers.
-Achieve and exceed monthly sales targets while ensuring optimal customer satisfaction.
-Ensure exceptional customer service, by offering personalized support and rigorous follow-up of files.
-Manage renewals and changes to insurance policies, ensuring that the coverage offered remains adequate.
-Develop and maintain relationships with partner insurers, in order to optimize the offers offered to customers.
-Assist customers in the claims process, guiding them every step of the way to ensure efficient care.
-Comply with compliance standards and regulations in the insurance industry.
-Actively participate in the growth of the company, identifying business opportunities and contributing to the continuous improvement of the service.
-Perform various other related tasks to ensure a smooth and optimal customer experience.

What we are looking for
-A minimum of 3 years of experience in damage insurance brokerage.
-An AMF licence as a broker or agent in personal damage insurance.
-Excellent command of French and English, both oral and written.
-A passion for sales and customer service with a genuine desire to help customers find the best protection.
-A sense of organization and autonomy, with the ability to manage several files in parallel.
-A good analytical mind and an ability to quickly find solutions adapted to the needs of customers.
-Mastery of computer tools and an ability to adapt to new systems.

Why join this team
-A stimulating and constantly evolving work environment, where your skills will be fully valued.
-Opportunities for professional development and skills development in the mortgage industry.
-An office ideally located in Montreal's business district, with direct access to the metro for easy travel.
-A hybrid mode that combines flexibility and face-to-face collaboration.
-Modern desks, designed for your comfort, with ergonomic workstations to promote your well-being.
-A comprehensive benefits program to take care of your health and financial future.

If you enjoy taking on challenges, providing exceptional customer service, and contributing to an evolving business, this is the position for you!

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its labour and employment law practice.

Role and Responsibilities of the Position:
- Provide day-to-day assistance to lawyers;
- Management of the agenda and legal deadlines;
- Transcription of dictations, drafting, revision and finalization of various legal documents and procedures in labor law and litigation, under the direction of lawyers;
- Make time entries and invoicing;
- Proofreading;
- Email management;
- Preparation of proceedings and files for hearings;
- Management of the customer database in Interaction;
- Maintaining the filing system and filing documents according to appropriate procedures.
- Application of internal procedures.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 5 years of experience in legal secretarial work;
- Proficiency in Word and very good knowledge of the MsOffice suite;
- Excellent written and verbal communication skills, both in English and French;
- Attention to detail;
- Reliability, professionalism, punctuality, team spirit, discretion;
- Initiative, resourcefulness and sense of responsibility;
- Ability to manage emergencies and prioritize tasks;
- Ability to manage multiple files simultaneously;
- Excellent interpersonal skills;
- Availability to work overtime, when required.

Job Benefits:
- Hybrid mode, 4 days in the office.
- Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
- Paid overtime.
- Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
- Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
- Gym or sport paid at 80% up to $650 per year.

We look forward to your application!

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its civil litigation practice group.

Role and Responsibilities of the Position:
- Daily assistance to lawyers;
- Agenda management, and compliance with deadlines;
- Email management;
- Transcription, drafting, revision and finalization of various legal documents and procedures;
- Management of legal deadlines and procedures;
- Maintenance and filing of documents according to the Court's procedures;
- Telephone communications with customers;
- Management of the client database in Interaction, as required;
- Opening of files;
- Invoicing (experience with ebilling, an asset);
- Application of internal procedures.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 5 years of experience in legal secretarial work in litigation;
- Proficiency in Word and very good knowledge of the MsOffice suite;
- Excellent written and verbal communication skills, both in English and French;
- Attention to detail;
- Excellent organizational skills and speed of execution;
- Excellent initiative, resourcefulness and sense of responsibility;
- Reliability, professionalism, punctuality, team spirit, discretion;
- Ability to manage multiple files simultaneously, work urgently and prioritize tasks;
- Excellent interpersonal skills;
- Availability to work overtime, when required.

Job Benefits:
- Hybrid mode, 3 days in the office.
- Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
- Paid overtime.
- Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
- Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
- Gym or sport paid at 80% up to $650 per year.

We look forward to your application!

Do you want to join the ranks of a firm that puts employee satisfaction first? Here's your chance! This firm located in downtown Montreal is looking for a legal assistant to join their business law department. As this position has a particular focus on insolvency, the successful candidate will perform, in collaboration with his/her colleagues, comprehensive legal administrative work of a responsible and confidential nature for a group of professionals.


RESPONSIBILITIES
-Coordinate the flow of documents between legal professionals, various internal and external stakeholders, as well as clients at all levels;
-Organize and accelerate the workflow of professionals, initiating appropriate follow-up actions;
-Accurately and efficiently prepare court documents and correspondence independently;
-Provide proactive support in the daily activities of professionals;
-Demonstrate initiative and good judgment in order to relieve professionals of administrative tasks;
-Provide organizational support to optimize the practice of professionals;
-Perform any other duties as assigned.

QUALIFICATIONS
-Diploma in legal administrative support from a recognized post-secondary institution;
-A minimum of three to five years of experience;
-Exceptional organizational skills;
-Excellent knowledge of provincial courts;
-Ability to manage a large and varied workload;
-Advanced computer skills and excellent command of the Microsoft Office suite;
-Excellent customer service skills and professionalism;
-Excellent verbal and written communication skills;
-Strong problem-solving skills, including the ability to prioritize while managing conflict or evolving situations.

This position offers a hybrid work mode and competitive salary and benefits.

Be part of this team of dynamic, passionate, dedicated people who care about providing exceptional customer service!

This firm, which advocates the collaborative spirit and the well-being of its employees, is looking for a Civil and Commercial Litigation Assistant. The incumbent's main mandate is to provide administrative and legal support to the lawyers with whom he/she will be matched. It will therefore be a question of supporting them in the performance of their duties both through the drafting of documents and procedures and the management of files, the court agenda and prescriptions. This person is also called upon to follow up on client files, perform related tasks such as time entry, file closure, filing, etc.

Responsibilities
- Establish contacts and follow up with the various stakeholders (clients, lawyers, opposing parties, etc.);
- Open, file paper or electronically, follow up and organize files, notices to the court, dockets, etc.;
- Prepare the usual litigation procedures;
- Transcribe, draft and correct legal documents;
- Ensure the writing of emails, and the reading of draft procedures;
- Coordinate evidence management, filing, dictation;
- Manage the lawyers' agenda and ensure a good follow-up of court deadlines, important reminders;
- Coordinate in the organization of interrogations;
- Perform other administrative duties as required.

Profile
- Education with a legal specialization (DEC) or any other relevant related field;
- Minimum of 5 years' experience in a similar role, as a legal assistant in litigation;
- Have solid knowledge of commercial and civil litigation procedures;
- Fluent French, and English at professional level;
- Mastery of the functions of the Office suite;
- Ability to manage multiple files at the same time and prioritize tasks;
- Sense of organization, autonomy and responsibility;
- Dynamism and initiative;
- Interpersonal skills (customer focus);
- Good team player;
- Rigor, discretion and attention to detail.

Are you looking for a job that gives you opportunities for career advancement? Give us the privilege of getting to know you!

Location: Montreal / Sherbrooke

This firm specializing in patents and trademarks is looking for a patent agent with rigor and experience to join its team and contribute to the strategic management of its clients' patent portfolios.

Your role:
- Draft and file patent applications in accordance with Canadian and international requirements.
- Assess the patentability of inventions by conducting extensive prior art searches.
- Manage patent portfolios, monitoring procedures and deadlines.
- Work closely with inventors, engineers and lawyers to define the best protection strategies.
- Prepare responses to patent office examination reports.
- Write opinions on freedom to operate and validity of patents.
- Advise clients on the best strategies for filing and managing their intellectual property.

What we offer you:
- A flexible working environment - partial teleworking.
- Competitive compensation – tailored to your experience and qualifications.
- Attractive benefits: group insurance, holidays, telemedicine and more.
- A growing firm with opportunities for development.
- A team of IP experts fostering collaboration and knowledge sharing.
- A diverse customer base from the most innovative technology sectors.

Profile sought:
- Certification as a patent agent.
- Degree in engineering or science with a solid understanding of technical concepts.
- Experience in patent drafting and intellectual property case management.
- Bilingualism (French and English) written and oral, to communicate with a diverse clientele.
- Rigor and analytical mind, with an ability to simplify complex technical concepts.
- Expertise in one of these fields: aerospace engineering, civil engineering, electrical engineering, computer / software engineering, mechanical engineering, robotics engineering.

This firm values expertise and excellence. You will work in an environment where your intellectual property know-how can be fully expressed. You will have the opportunity to work on challenging issues and play a key role in protecting the innovations of tomorrow.

Are you looking for a challenging position that offers you interesting benefits? Give us the privilege of getting to know you!

A leader in the field of business law, this firm is currently recruiting a senior litigation assistant.

This person will contribute to the management of a legal professional's practices in the litigation department through administrative and secretarial support, thus enabling legal professionals to provide better service to clients.

Key Responsibilities
-Various secretarial work including drafting and proofreading correspondence, opinions, procedures, agreements, presentations, articles and other documents.
-Various administrative support including filing, reminder system, correspondence, emails, telephone, travel arrangements and meeting organization (including food), client relations, file archiving.

Detailed responsibilities
Correspondence:
-Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening, distribution of mail as well as follow-up and correspondence;
-Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Procedures:
-Corrections and layouts of basic procedures and basic memos;
-Communications with bailiffs for service, deposits, deadlines, etc.;
-Communications with stenographers to book their services;
-Communications with the court to obtain various necessary information depending on the case;
-Keeping the various agendas up to date: for the court, electronic agenda and timeline for reminder dates to file within the required deadlines;
-Calculation of deadlines;
-Updating files and finalizing procedures (endorsements, copies, supporting documents, etc.);
-Updating of the procedures and parts binders;
-Preparation of authority notebooks;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace:
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of the legal professional;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including the biography of the legal professional;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
-Filing of inactive files in boxes for archival purposes;

Opening of cases:
-Requests for conflict searches in NBI;
-Request to open files in NBI;

Job Requirements
-Have between 5 and 10 years of experience in a similar position;
-Bilingualism (oral and written).

What is offered to you
-Members of this firm are passionate about teamwork, enjoy solving problems effectively, and are dedicated to helping clients succeed.
-This firm makes every effort to provide equal opportunities for all staff members. It is also committed to giving back to the community and supporting various social and community initiatives.
-Work is currently done in a hybrid work arrangement, which includes a requirement to work primarily in the office and the ability to work remotely for up to two days a week.
-Three or four weeks of vacation, depending on experience.
-Group insurance from day 1.
-Pension plan after one year of service.

Are you looking for a position that will propel your career in an environment that will allow you to flourish? Look no further! Give us the privilege of getting to know you!

Located in the heart of downtown Montreal, this recognized law firm is looking for a family law paralegal.

Description
- Participate in the administration of files (i.e. mandate letters, supporting documents, openings and closures);
- Perform administrative and legal tasks related to family law;
- Prepare court proceedings and case books;
- Ensure the management of agendas (meetings, hearings, trials and court sessions);
- Follow up on files and correspondence;
- Communicate with various bodies (clients, courthouses, opposing lawyers and any other intermediary involved in the case);
- Filing paper and electronic documentation in files.

Requirements
- DEC/AEC in Paralegal Technology, DEP/ASP in Legal Secretarial Studies;
- Minimum 1 year of experience as a legal assistant, having worked in matrimonial law is an asset;
- Excellent command of English and French;
- Knowledge of Aliform software is an asset;
- Ability to complete tasks quickly and accurately;
- Ability to manage multiple priorities at the same time;
· Ability to work in a team.

You will be offered a very competitive salary and competitive benefits. Give us the privilege of getting to know you!

We are looking for an account-receivable specialist to join the collections team of a prestigious law firm located in the heart of downtown Montreal. The successful candidate will rigorously monitor accounts receivable and work closely with the firm's lawyers.

Role and Responsibilities
-Carry out the daily follow-up of the list of accounts receivable;
-Collect any overdue accounts and establish payment arrangements;
-Record the information collected during the collection of accounts and assist the treasury team and the collection team for the application of payments;
-Manage the sending of account statements and reminders to local and international customers;
-Inform lawyers by providing them with analyses and account statements as well as all the data necessary for decision-making;
-Advise management and lawyers on matters that require legal proceedings;
-Answer clients’ questions;
-Perform other related duties as required.

Requirements
-Holder of a DEP or DEC in administrative or legal techniques or equivalent;
-3 to 5 years of experience in perception;
-Experience in the legal sector or in a professional firm (an asset);
-Good command of Excel (intermediate level);
-Good command of French and English, oral and written;
-Ability to communicate effectively verbally and in writing with clients and members of the firm;
-Customer service oriented personality;
-Ability to work in a team and excellent interpersonal skills;
-Autonomy and performance in problem solving;
-Effective management of priorities, thoroughness, discretion;
-Ability to work on several files at once and respect deadlines.

Benefits
-A major firm renowned for its excellence and leadership, both in the legal services sector and in the local and foreign business community
-A stimulating environment and decision-making center in Montreal where you will be encouraged to make a difference and make a real impact on the firm's business
-To be part of a human, innovative and ambitious team where you can transform your ideas into concrete actions
-To collaborate with recognized professionals beyond provincial borders
-To take advantage of a flexible schedule and a competitive hybrid telecommuting policy (2 days in the office)
-For a competitive salary ($55000 to $65000)
-To access a range of benefits, including group insurance, a savings plan with employer participation, telemedicine, an employee assistance program and take part in sports activities set up by the firm
-To benefit from promising and inspiring partnerships in the legal field, business and in the communities where we are involved


Looking for a new challenge? We look forward to your application!

This law firm, which stands out in the Quebec market, wishes to welcome a legal assistant to its insurance litigation group.

You will be immersed in a variety of challenging cases, providing essential support to your team. The diversity and complexity of insurance mandates will certainly transmit to you the passion for the field! The assistant-lawyer relationship is crucial for us: you will be a valuable asset to your team members as well as to the firm!

Profile and qualifications required
- Have a minimum of two years of litigation experience;
- Be recognized for your rigor, judgment and reasoning;
- Provide excellent customer service;
- Ability to work in a team;
- Be proficient in communication in French.

This position offers a hybrid work possibility.

Attractive benefits and salary according to your experience.

Join the ranks of this firm that is committed to the well-being and professional development of its members. We look forward to getting to know you!

A leader in the field of business law, this firm is currently recruiting a legal assistant to join its real estate law group.

POSITION SUMMARY:
- Contribute to the management of real estate law professionals' practices through administrative and secretarial support, thus enabling legal professionals to offer better service to clients.
- Various secretarial work, including editing and proofreading correspondence and documents.
- Various administrative support including filing, reminder system, correspondence, emails, telephone, travel arrangements and meeting organization (including food), client relations, file archiving.
- Support for the administrative functions of legal professionals, particularly with regard to their participation in internal and external committees.
- The schedule is 35 hours per week, Monday to Friday.

MAIN FUNCTIONS:
- Correct and layout documents (letters, memos, notes to file, opinions, procedures, etc.);
- Transcribe documents from handwritten notes and/or telephone messages;
- Compare documents with Litera Compare;
- Update client lists;
- Photocopy and request various printing and scanning jobs;
- Interact directly with other legal professionals during the absence of the bosses;
- Prepare material when the legal professional is a speaker (Power Point);
- Open new files;
- Follow up on internal and external calls when required;
- Initiate conference calls;
- Manage the legal professional's agenda;
- Manage emails;
- Search, enter and update data in OnePlace;
- Book travel, cars, hotels and restaurants;
- Book conference rooms for meetings, video conferences and client meetings;
- Order meals, beverages and others;
- Prepare requests for conflict research and forward them to the people concerned;
- Monitor time entries on a daily basis and enter or revise them in the system;
- Review and validate time entries on a weekly and monthly basis;
- Prepare monthly invoicing;
- Prepare expense accounts, have them approved when required and follow up;
- Prepare requests for cheques or bank transfers from the trust account;
- Assist other legal professionals as well as other assistants in the department (or other departments) when required;
- Assist students and articling students when required;
- Swearing in lawyers and clients.

EDUCATION AND EXPERIENCE:
- Diploma in legal secretarial work or equivalent;
- Have 3 to 5 years of experience in private practice for one or more legal professionals, ideally including a partner.

KNOWLEDGE AND SKILLS:
- Bilingualism, French and English, oral and written
- Organizational skills for managing multiple tasks;
- Ability to take initiative and work independently with minimal supervision;
- Knowledge of legal procedures and practices;
- Oral and written communication skills in both languages;
- Knowledge of office software;
- Ability to work in a team;
- Attention to detail.

What is offered to you
- Members of this firm are passionate about teamwork, enjoy solving problems effectively, and are dedicated to helping clients succeed.
- This firm makes every effort to provide equal opportunities for all staff members. It is also committed to giving back to the community and supporting various social and community initiatives.
- Work is currently done in a hybrid work arrangement, which includes a requirement to work primarily in the office and the ability to work remotely for up to two days a week.
- Three or four weeks of vacation, depending on experience.
- Group insurance from day 1.
- Pension plan after one year of service.

Are you looking for a position that will propel your career in an environment that will allow you to flourish? Look no further! Give us the privilege of getting to know you!

Recognized as one of Canada's Top Employers, this law firm is looking for a Litigation Legal Assistant to join its Montreal team.

The successful candidate must have a minimum of three years of relevant experience. He or she will be responsible for supporting lawyers in document management, agenda management and client support. The position offers a hybrid work environment. The language requirements for this position are high levels of writing and reading comprehension as well as a beginner level of oral communication, both in French and English.

Responsibilities:

Documents
-Prepares, edits, formats, prints, scans and revises correspondence, memoranda, major transaction documents, reports, forms, labels and other printed documents, by dictation, typing or other instructions, in accordance with the requirements established.
-Coordinates and distributes tasks that need to be performed by different resource groups, such as document processing specialists, legal assistants, billing assistants, etc., as required, to ensure that these tasks are performed in a timely manner.
-Proofreads and verifies documents to ensure that they are clear, formatted appropriately, and that spelling and grammar are accurate.

Records and time management
-Manages files by: opening new files; maintains large and complex files; develops, maintains and uses an orderly filing and retrieval system so that archival paper records or electronic records are easily accessible; organizes legal and jurisprudence files.
-Collaborates with the Records Management Department and Legal Assistant Clerks to create, maintain and retain client files appropriately.
-Updates calendars for designated counsel, including their meetings, appointments, due dates, and client-related activities.

Lawyer and Client Support
-Coordinates lawyers' travel arrangements, including the preparation of itineraries and travel expense reports.
-Regularly updates contact names and addresses in the client database.
-Coordinates meetings with clients, including room reservations and arranging for food services or audio-visual equipment.

Mail, fax, and phone call reception functions
-Reviews and forwards incoming mail and faxes; prepares and processes mail and faxes to be sent; arranges for special mail or courier services as required.
-Receives, processes, screens and directs incoming calls, as directed by lawyers; responds to routine inquiries and client inquiries; takes messages as needed.

Financial and administrative functions
-Assists on a daily basis in the preparation and completion of time entries that will be processed by the billing assistant, according to the firm's standards.
-Works with finance to coordinate the opening of new client files and the launch of new mandates.
-Coordinates activities with functional area staff (internal services, marketing, etc.), as required.
-Provides constant support when other assistants are absent; assists assistants who must manage multiple tasks and deal with tight deadlines. Works proactively, positively, and productively as a team member.

Do you want to shine through your experience and your technical and interpersonal skills? Give us the privilege of getting to know you!

This general contractor specializing in commercial construction is looking for a site superintendent to complete their team.

Led by 3 young dynamic partners who are passionate about their work, this company has been recognized for 30 years for its quality service and its capacity for innovation.

The site superintendent will be responsible for coordinating the smooth running of the sites (availability of equipment and work of subcontractors) by ensuring that the negotiated plans and schedules are respected. In this regard, this person will have to act and think to be constantly ahead of potential problems in order to avoid them as well as represent the company on the site and maintain a positive work climate.

RESPONSIBILITIES:

Administration (20% of your work)

- Familiarize yourself with the plan to be able to explain to each subcontractor their responsibilities;
- If the project has already been built, go and see the final product to better understand the project;
- Occasionally, make or redo quantity calculations;
- Find materials and, if necessary, pick up materials;
- Make the necessary additions to the plans for the smooth running of the project;
- Plan the work of subcontractors and constantly readjust during the construction period;
- Ensure, through monitoring the daily work, that negotiated plans and deadlines are respected;
- If necessary, validate the specifications with the client or its representative (architect) during construction;
- Discuss the progress of the work with the project manager on a daily basis and ask for his support as needed;
- Keep a binder with detailed information on the work done daily (daytime report - hours - schedule by subcontractor) and contacts for the day;
- Participate in weekly site meetings.

Site coordination (80% of the work)

- Trace the construction of the walls, openings and recesses on the floor. Judge compliance with plans. Point out errors or concerns to the client (architect);
- Draw the furniture plan or wall specifications. Judge compliance with plans and point out errors or concerns to the project authority;
- Ensure close monitoring of the work of each subcontractor. Have adjustments made as needed.
- Manage priorities;
- Find creative solutions when unforeseen problems arise;
- Keep the work area clean;
- Manage all the subcontractor managers under your responsibility (construction site).

You will have to:

- Communicate expectations effectively;
- Carry out the necessary follow-ups;
- Evaluate individual outcomes;
- Give feedback;
- Take the necessary steps to rectify situations that do not meet expectations if necessary (arrangement with the person in charge of subcontractors for another resource);
- Maintain a positive work environment;
- Enforce occupational safety and health rules on a daily basis;
- Ensure the safety of equipment in the workplace;
- Perform all other tasks related to the smooth running of the company's operations.

JOB REQUIREMENTS:

- College diploma in architectural technology or equivalent experience;
- 2 to 5 years of experience in site coordination;
- Versatility of construction skills (generalist);
- Ability to work long hours (availability);
- Good French and English (oral).

Do you excel in site coordination and planning? Give us the privilege of getting to know you!