Senior Legal Assistant - Litigation

A leader in the field of business law, this firm is currently recruiting a senior litigation assistant.

This person will contribute to the management of a legal professional's practices in the litigation department through administrative and secretarial support, thus enabling legal professionals to provide better service to clients.

Key Responsibilities
-Various secretarial work including drafting and proofreading correspondence, opinions, procedures, agreements, presentations, articles and other documents.
-Various administrative support including filing, reminder system, correspondence, emails, telephone, travel arrangements and meeting organization (including food), client relations, file archiving.

Detailed responsibilities
Correspondence:
-Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening, distribution of mail as well as follow-up and correspondence;
-Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Procedures:
-Corrections and layouts of basic procedures and basic memos;
-Communications with bailiffs for service, deposits, deadlines, etc.;
-Communications with stenographers to book their services;
-Communications with the court to obtain various necessary information depending on the case;
-Keeping the various agendas up to date: for the court, electronic agenda and timeline for reminder dates to file within the required deadlines;
-Calculation of deadlines;
-Updating files and finalizing procedures (endorsements, copies, supporting documents, etc.);
-Updating of the procedures and parts binders;
-Preparation of authority notebooks;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace:
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of the legal professional;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including the biography of the legal professional;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
-Filing of inactive files in boxes for archival purposes;

Opening of cases:
-Requests for conflict searches in NBI;
-Request to open files in NBI;

Job Requirements
-Have between 5 and 10 years of experience in a similar position;
-Bilingualism (oral and written).

What is offered to you
-Members of this firm are passionate about teamwork, enjoy solving problems effectively, and are dedicated to helping clients succeed.
-This firm makes every effort to provide equal opportunities for all staff members. It is also committed to giving back to the community and supporting various social and community initiatives.
-Work is currently done in a hybrid work arrangement, which includes a requirement to work primarily in the office and the ability to work remotely for up to two days a week.
-Three or four weeks of vacation, depending on experience.
-Group insurance from day 1.
-Pension plan after one year of service.

Are you looking for a position that will propel your career in an environment that will allow you to flourish? Look no further! Give us the privilege of getting to know you!