Result for your search

This firm, which advocates the collaborative spirit and the well-being of its employees, is looking for a Civil and Commercial Litigation Assistant. The incumbent's main mandate is to provide administrative and legal support to the lawyers with whom he/she will be matched. It will therefore be a question of supporting them in the performance of their duties both through the drafting of documents and procedures and the management of files, the court agenda and prescriptions. This person is also called upon to follow up on client files, perform related tasks such as time entry, file closure, filing, etc.

Responsibilities
- Establish contacts and follow up with the various stakeholders (clients, lawyers, opposing parties, etc.);
- Open, file paper or electronically, follow up and organize files, notices to the court, dockets, etc.;
- Prepare the usual litigation procedures;
- Transcribe, draft and correct legal documents;
- Ensure the writing of emails, and the reading of draft procedures;
- Coordinate evidence management, filing, dictation;
- Manage the lawyers' agenda and ensure a good follow-up of court deadlines, important reminders;
- Coordinate in the organization of interrogations;
- Perform other administrative duties as required.

Profile
- Education with a legal specialization (DEC) or any other relevant related field;
- Minimum of 5 years' experience in a similar role, as a legal assistant in litigation;
- Have solid knowledge of commercial and civil litigation procedures;
- Fluent French, and English at professional level;
- Mastery of the functions of the Office suite;
- Ability to manage multiple files at the same time and prioritize tasks;
- Sense of organization, autonomy and responsibility;
- Dynamism and initiative;
- Interpersonal skills (customer focus);
- Good team player;
- Rigor, discretion and attention to detail.

Are you looking for a job that gives you opportunities for career advancement? Give us the privilege of getting to know you!

Location: Montreal / Sherbrooke

This firm specializing in patents and trademarks is looking for a patent agent with rigor and experience to join its team and contribute to the strategic management of its clients' patent portfolios.

Your role:
- Draft and file patent applications in accordance with Canadian and international requirements.
- Assess the patentability of inventions by conducting extensive prior art searches.
- Manage patent portfolios, monitoring procedures and deadlines.
- Work closely with inventors, engineers and lawyers to define the best protection strategies.
- Prepare responses to patent office examination reports.
- Write opinions on freedom to operate and validity of patents.
- Advise clients on the best strategies for filing and managing their intellectual property.

What we offer you:
- A flexible working environment - partial teleworking.
- Competitive compensation – tailored to your experience and qualifications.
- Attractive benefits: group insurance, holidays, telemedicine and more.
- A growing firm with opportunities for development.
- A team of IP experts fostering collaboration and knowledge sharing.
- A diverse customer base from the most innovative technology sectors.

Profile sought:
- Certification as a patent agent.
- Degree in engineering or science with a solid understanding of technical concepts.
- Experience in patent drafting and intellectual property case management.
- Bilingualism (French and English) written and oral, to communicate with a diverse clientele.
- Rigor and analytical mind, with an ability to simplify complex technical concepts.
- Expertise in one of these fields: aerospace engineering, civil engineering, electrical engineering, computer / software engineering, mechanical engineering, robotics engineering.

This firm values expertise and excellence. You will work in an environment where your intellectual property know-how can be fully expressed. You will have the opportunity to work on challenging issues and play a key role in protecting the innovations of tomorrow.

Are you looking for a challenging position that offers you interesting benefits? Give us the privilege of getting to know you!

A leader in the field of business law, this firm is currently recruiting a senior litigation assistant.

This person will contribute to the management of a legal professional's practices in the litigation department through administrative and secretarial support, thus enabling legal professionals to provide better service to clients.

Key Responsibilities
-Various secretarial work including drafting and proofreading correspondence, opinions, procedures, agreements, presentations, articles and other documents.
-Various administrative support including filing, reminder system, correspondence, emails, telephone, travel arrangements and meeting organization (including food), client relations, file archiving.

Detailed responsibilities
Correspondence:
-Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening, distribution of mail as well as follow-up and correspondence;
-Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Procedures:
-Corrections and layouts of basic procedures and basic memos;
-Communications with bailiffs for service, deposits, deadlines, etc.;
-Communications with stenographers to book their services;
-Communications with the court to obtain various necessary information depending on the case;
-Keeping the various agendas up to date: for the court, electronic agenda and timeline for reminder dates to file within the required deadlines;
-Calculation of deadlines;
-Updating files and finalizing procedures (endorsements, copies, supporting documents, etc.);
-Updating of the procedures and parts binders;
-Preparation of authority notebooks;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace:
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of the legal professional;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including the biography of the legal professional;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
-Filing of inactive files in boxes for archival purposes;

Opening of cases:
-Requests for conflict searches in NBI;
-Request to open files in NBI;

Job Requirements
-Have between 5 and 10 years of experience in a similar position;
-Bilingualism (oral and written).

What is offered to you
-Members of this firm are passionate about teamwork, enjoy solving problems effectively, and are dedicated to helping clients succeed.
-This firm makes every effort to provide equal opportunities for all staff members. It is also committed to giving back to the community and supporting various social and community initiatives.
-Work is currently done in a hybrid work arrangement, which includes a requirement to work primarily in the office and the ability to work remotely for up to two days a week.
-Three or four weeks of vacation, depending on experience.
-Group insurance from day 1.
-Pension plan after one year of service.

Are you looking for a position that will propel your career in an environment that will allow you to flourish? Look no further! Give us the privilege of getting to know you!

Located in the heart of downtown Montreal, this recognized law firm is looking for a family law paralegal.

Description
- Participate in the administration of files (i.e. mandate letters, supporting documents, openings and closures);
- Perform administrative and legal tasks related to family law;
- Prepare court proceedings and case books;
- Ensure the management of agendas (meetings, hearings, trials and court sessions);
- Follow up on files and correspondence;
- Communicate with various bodies (clients, courthouses, opposing lawyers and any other intermediary involved in the case);
- Filing paper and electronic documentation in files.

Requirements
- DEC/AEC in Paralegal Technology, DEP/ASP in Legal Secretarial Studies;
- Minimum 1 year of experience as a legal assistant, having worked in matrimonial law is an asset;
- Excellent command of English and French;
- Knowledge of Aliform software is an asset;
- Ability to complete tasks quickly and accurately;
- Ability to manage multiple priorities at the same time;
· Ability to work in a team.

You will be offered a very competitive salary and competitive benefits. Give us the privilege of getting to know you!

This law firm, which stands out in the Quebec market, wishes to welcome a legal assistant to its insurance litigation group.

You will be immersed in a variety of challenging cases, providing essential support to your team. The diversity and complexity of insurance mandates will certainly transmit to you the passion for the field! The assistant-lawyer relationship is crucial for us: you will be a valuable asset to your team members as well as to the firm!

Profile and qualifications required
- Have a minimum of two years of litigation experience;
- Be recognized for your rigor, judgment and reasoning;
- Provide excellent customer service;
- Ability to work in a team;
- Be proficient in communication in French.

This position offers a hybrid work possibility.

Attractive benefits and salary according to your experience.

Join the ranks of this firm that is committed to the well-being and professional development of its members. We look forward to getting to know you!

A leader in the field of business law, this firm is currently recruiting a legal assistant to join its real estate law group.

POSITION SUMMARY:
- Contribute to the management of real estate law professionals' practices through administrative and secretarial support, thus enabling legal professionals to offer better service to clients.
- Various secretarial work, including editing and proofreading correspondence and documents.
- Various administrative support including filing, reminder system, correspondence, emails, telephone, travel arrangements and meeting organization (including food), client relations, file archiving.
- Support for the administrative functions of legal professionals, particularly with regard to their participation in internal and external committees.
- The schedule is 35 hours per week, Monday to Friday.

MAIN FUNCTIONS:
- Correct and layout documents (letters, memos, notes to file, opinions, procedures, etc.);
- Transcribe documents from handwritten notes and/or telephone messages;
- Compare documents with Litera Compare;
- Update client lists;
- Photocopy and request various printing and scanning jobs;
- Interact directly with other legal professionals during the absence of the bosses;
- Prepare material when the legal professional is a speaker (Power Point);
- Open new files;
- Follow up on internal and external calls when required;
- Initiate conference calls;
- Manage the legal professional's agenda;
- Manage emails;
- Search, enter and update data in OnePlace;
- Book travel, cars, hotels and restaurants;
- Book conference rooms for meetings, video conferences and client meetings;
- Order meals, beverages and others;
- Prepare requests for conflict research and forward them to the people concerned;
- Monitor time entries on a daily basis and enter or revise them in the system;
- Review and validate time entries on a weekly and monthly basis;
- Prepare monthly invoicing;
- Prepare expense accounts, have them approved when required and follow up;
- Prepare requests for cheques or bank transfers from the trust account;
- Assist other legal professionals as well as other assistants in the department (or other departments) when required;
- Assist students and articling students when required;
- Swearing in lawyers and clients.

EDUCATION AND EXPERIENCE:
- Diploma in legal secretarial work or equivalent;
- Have 3 to 5 years of experience in private practice for one or more legal professionals, ideally including a partner.

KNOWLEDGE AND SKILLS:
- Bilingualism, French and English, oral and written
- Organizational skills for managing multiple tasks;
- Ability to take initiative and work independently with minimal supervision;
- Knowledge of legal procedures and practices;
- Oral and written communication skills in both languages;
- Knowledge of office software;
- Ability to work in a team;
- Attention to detail.

What is offered to you
- Members of this firm are passionate about teamwork, enjoy solving problems effectively, and are dedicated to helping clients succeed.
- This firm makes every effort to provide equal opportunities for all staff members. It is also committed to giving back to the community and supporting various social and community initiatives.
- Work is currently done in a hybrid work arrangement, which includes a requirement to work primarily in the office and the ability to work remotely for up to two days a week.
- Three or four weeks of vacation, depending on experience.
- Group insurance from day 1.
- Pension plan after one year of service.

Are you looking for a position that will propel your career in an environment that will allow you to flourish? Look no further! Give us the privilege of getting to know you!

Recognized as one of Canada's Top Employers, this law firm is looking for a Litigation Legal Assistant to join its Montreal team.

The successful candidate must have a minimum of three years of relevant experience. He or she will be responsible for supporting lawyers in document management, agenda management and client support. The position offers a hybrid work environment. The language requirements for this position are high levels of writing and reading comprehension as well as a beginner level of oral communication, both in French and English.

Responsibilities:

Documents
-Prepares, edits, formats, prints, scans and revises correspondence, memoranda, major transaction documents, reports, forms, labels and other printed documents, by dictation, typing or other instructions, in accordance with the requirements established.
-Coordinates and distributes tasks that need to be performed by different resource groups, such as document processing specialists, legal assistants, billing assistants, etc., as required, to ensure that these tasks are performed in a timely manner.
-Proofreads and verifies documents to ensure that they are clear, formatted appropriately, and that spelling and grammar are accurate.

Records and time management
-Manages files by: opening new files; maintains large and complex files; develops, maintains and uses an orderly filing and retrieval system so that archival paper records or electronic records are easily accessible; organizes legal and jurisprudence files.
-Collaborates with the Records Management Department and Legal Assistant Clerks to create, maintain and retain client files appropriately.
-Updates calendars for designated counsel, including their meetings, appointments, due dates, and client-related activities.

Lawyer and Client Support
-Coordinates lawyers' travel arrangements, including the preparation of itineraries and travel expense reports.
-Regularly updates contact names and addresses in the client database.
-Coordinates meetings with clients, including room reservations and arranging for food services or audio-visual equipment.

Mail, fax, and phone call reception functions
-Reviews and forwards incoming mail and faxes; prepares and processes mail and faxes to be sent; arranges for special mail or courier services as required.
-Receives, processes, screens and directs incoming calls, as directed by lawyers; responds to routine inquiries and client inquiries; takes messages as needed.

Financial and administrative functions
-Assists on a daily basis in the preparation and completion of time entries that will be processed by the billing assistant, according to the firm's standards.
-Works with finance to coordinate the opening of new client files and the launch of new mandates.
-Coordinates activities with functional area staff (internal services, marketing, etc.), as required.
-Provides constant support when other assistants are absent; assists assistants who must manage multiple tasks and deal with tight deadlines. Works proactively, positively, and productively as a team member.

Do you want to shine through your experience and your technical and interpersonal skills? Give us the privilege of getting to know you!

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its labour and employment law practice.

Role and Responsibilities of the Position:
- Provide day-to-day assistance to lawyers;
- Management of the agenda and legal deadlines;
- Transcription of dictations, drafting, revision and finalization of various legal documents and procedures in labor law and litigation, under the direction of lawyers;
- Make time entries and invoicing;
- Proofreading;
- Email management;
- Preparation of proceedings and files for hearings;
- Management of the customer database in Interaction;
- Maintaining the filing system and filing documents according to appropriate procedures.
- Application of internal procedures.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 5 years of experience in legal secretarial work;
- Proficiency in Word and very good knowledge of the MsOffice suite;
- Excellent written and verbal communication skills, both in English and French;
- Attention to detail;
- Reliability, professionalism, punctuality, team spirit, discretion;
- Initiative, resourcefulness and sense of responsibility;
- Ability to manage emergencies and prioritize tasks;
- Ability to manage multiple files simultaneously;
- Excellent interpersonal skills;
- Availability to work overtime, when required.

Job Benefits:
- Hybrid mode, 4 days in the office.
- Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
- Paid overtime.
- Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
- Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
- Gym or sport paid at 80% up to $650 per year.

We look forward to your application!

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its civil litigation practice group.

Role and Responsibilities of the Position:
- Daily assistance to lawyers;
- Agenda management, and compliance with deadlines;
- Email management;
- Transcription, drafting, revision and finalization of various legal documents and procedures;
- Management of legal deadlines and procedures;
- Maintenance and filing of documents according to the Court's procedures;
- Telephone communications with customers;
- Management of the client database in Interaction, as required;
- Opening of files;
- Invoicing (experience with ebilling, an asset);
- Application of internal procedures.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 5 years of experience in legal secretarial work in litigation;
- Proficiency in Word and very good knowledge of the MsOffice suite;
- Excellent written and verbal communication skills, both in English and French;
- Attention to detail;
- Excellent organizational skills and speed of execution;
- Excellent initiative, resourcefulness and sense of responsibility;
- Reliability, professionalism, punctuality, team spirit, discretion;
- Ability to manage multiple files simultaneously, work urgently and prioritize tasks;
- Excellent interpersonal skills;
- Availability to work overtime, when required.

Job Benefits:
- Hybrid mode, 3 days in the office.
- Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
- Paid overtime.
- Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
- Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
- Gym or sport paid at 80% up to $650 per year.

We look forward to your application!

Do you want to join the ranks of a firm that puts employee satisfaction first? Here's your chance! This firm located in downtown Montreal is looking for a legal assistant to join their business law department. As this position has a particular focus on insolvency, the successful candidate will perform, in collaboration with his/her colleagues, comprehensive legal administrative work of a responsible and confidential nature for a group of professionals.


RESPONSIBILITIES
-Coordinate the flow of documents between legal professionals, various internal and external stakeholders, as well as clients at all levels;
-Organize and accelerate the workflow of professionals, initiating appropriate follow-up actions;
-Accurately and efficiently prepare court documents and correspondence independently;
-Provide proactive support in the daily activities of professionals;
-Demonstrate initiative and good judgment in order to relieve professionals of administrative tasks;
-Provide organizational support to optimize the practice of professionals;
-Perform any other duties as assigned.

QUALIFICATIONS
-Diploma in legal administrative support from a recognized post-secondary institution;
-A minimum of three to five years of experience;
-Exceptional organizational skills;
-Excellent knowledge of provincial courts;
-Ability to manage a large and varied workload;
-Advanced computer skills and excellent command of the Microsoft Office suite;
-Excellent customer service skills and professionalism;
-Excellent verbal and written communication skills;
-Strong problem-solving skills, including the ability to prioritize while managing conflict or evolving situations.

This position offers a hybrid work mode and competitive salary and benefits.

Be part of this team of dynamic, passionate, dedicated people who care about providing exceptional customer service!

A municipality in Haut-St-Laurent/Montérégie is looking for a full-time Director of Legal Affairs and Clerk to join the administrative team in a community where the quality of life is as important as the quality of municipal services.
In this position, you will play a key role in the structuring, compliance and evolution of municipal governance in a context of modernization of practices.

What is offered to you
- Competitive salary
- 35 hours from Monday to Friday, the office closes at noon on Friday
- Possibility of teleworking 1 and a half days per week
- Continuing education
- Group insurance (80% paid by the employer)
- RRSP with employer contribution of 5% of base remuneration
- Annual leave: 2 weeks after 1 year of service
- Sickness: 1 day per month worked, max. 12 days/year
- EAP and telemedicine

Your role
Under the responsibility of the Director General, the person in office is responsible for planning, directing, controlling and coordinating all the activities of his or her department in the areas of municipal clerkship, archives and litigation. He or she acts as a strategic partner to the General Manager and the City Council in matters of governance, risk management and legal compliance. He or she ensures the legal framework for all the activities of the municipality.

Your responsibilities and tasks
- Ensure the legal compliance of municipal activities, file follow-ups, drafting of legal opinions, calls for tenders, by-laws, receipts, etc.
- Act as the person responsible for the application of the Act respecting Access to documents held by public bodies and the Protection of personal information;
- Act as the person responsible for property and casualty insurance portfolios and claims;
- Act as the person responsible for the real estate portfolio (acquisition, alienation, easements, expropriation, etc.);
- Act as the person responsible for municipal archives, document management and document retention schedules;
- Preside over municipal elections, referendums and public consultation procedures;
- Establish the orientations and objectives of the legal department.

The profile sought
- Hold a Bachelor of Laws and be a member of the Quebec Bar or the Chambre des Notaires du Québec;
- Have a minimum of 5 years of experience in the municipal field;
- Demonstrate a developed political sense;
- Have a strong ability to solve problems and disputes;
- Have good writing skills;
- Have a spirit of analysis and synthesis, a sense of active listening, organization and priorities;
- Have rigor, diplomacy, discretion and the ability to work in a team.

Put your expertise to good use by having a concrete impact on the quality of life of citizens, in a stable and humane workplace. Give us the privilege of getting to know you!