Executive Assistant

This position as an executive assistant will provide your career with a new starting point within a team where your contribution will be valued.

Your challenges
-You will perform various administrative tasks to support the administrative heads and the executive committee, such as managing agendas, planning meetings and committees, taking notes and writing minutes, etc.;
-You will actively participate in the review, updating and drafting of various documents, reports, presentations, organizational charts and policies;
-You will be involved in the management of partners' files, including opening and closing files, managing departures, etc.;
-You will be involved in various tasks and related projects according to operational needs;
-You will organize the logistics of internal and external events (seminars, conferences, customer meetings);
-You will ensure smooth communication between departments and with external partners;
-You will be involved in the management of supply orders and expense reports;
-You will follow up on correspondence, filter calls and emails;
-You will prepare files for meetings: reports, presentations, memos;
-You will be involved in the capital loan process, including the preparation of the annual file and various documents required by the banks and will be the point of contact with the various financial institutions and private bankers to submit applications;
-You will reconcile the different budgets as well as the credit card statements of the different administrative teams;
-You will support the teams for any other operational tasks.

What is offered to you:
-A management team and colleagues who are approachable and grateful for your contribution;
-A friendly and inclusive work atmosphere;
-Personalized support in terms of professional development;
-Several internal committees, particularly in terms of diversity and inclusion;
-A competitive total compensation and benefits package;
-An advantageous bonus program recognizing your contribution to the firm;
-A flexible, advantageous and accessible group insurance program upon hiring;
-A group savings plan with employer participation;
-Annual flexible days improving work-life balance;
-An unlimited bank of sick days;
-A 24-7 telemedicine service allowing you to have access to medical consultations quickly and without travel;
-An employee and family assistance program, including a stress management and well-being program with a focus on mental well-being;
- An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged.

Do you recognize yourself in the following?
-College diploma in administration or a related field;
-Five years' experience in an administrative or coordination role;
-Experience in a professional services environment and understanding of the legal field, a strong asset;
-Excellent organizational and time management skills;
-High-level interpersonal and communication skills;
-Collaborative spirit and ability to maintain lasting and trusting relationships with internal and external partners;
-Ability to work independently and take initiative;
-Excellent command of computer tools and office software;
-High sense of confidentiality and integrity.

Do you want to be part of a human and authentic team that stands out for its expertise, excellence, creativity and generosity? Give us the privilege of getting to know you!