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Do you have experience in administrative support in the legal world and want to work with passionate professionals? This large business law team is looking to welcome a new talent to collaborate with several lawyers.

We are looking for someone who has a sense of priorities and a sense of urgency.
Do you want to break into the legal field? Here's your chance!

The challenges that are proposed to you:
-Prepare, review and correct correspondence and any documents of an administrative nature;
-Ensure careful support for the management of lawyers' agendas;
-Conduct conflict research, preparation of letters of engagement, opening, organization and filing of physical and virtual files;
-Ensure the revision and correction of pro formas as well as the sending of invoices. Follow up on billing requests and fill out time entries;
-Organize the logistics of lawyers' travel.

What is offered to you:
-A hybrid and flexible work environment integrating both teleworking and presence in the office according to the needs of the teams and in which life balance is at the heart of priorities;
-A competitive compensation, a health and wellness program, an insurance plan that adapts to your needs and a generous pension plan;
-A friendly work atmosphere where the values of respect, openness, innovation, diversity, equity and inclusion are put forward;
-A culture and leaders who advocate for training and career development;
-Be part of a company that is committed and gives back to the community;
-Ergonomic, bright and welcoming offices and a gym available to all.

Your qualifications:
-Hold a diploma of professional studies in secretarial studies;
-Master French and English both orally and in writing;
-Have a minimum of five years of experience in a similar position;
-Master the Microsoft Office suite;
-Be committed to providing high quality customer service to deal with multiple stakeholders;
-Have an outstanding sense of organization and know how to manage priorities while taking initiatives.

This firm recognizes talent and focuses on the potential of everyone. In this sense, they offer several opportunities for continuing education. Be part of this team!

A large-scale firm located in downtown Montreal, our client is looking for a document specialist. The incumbent will support professionals in document production with advanced skills and act as a resource person for any questions related to Microsoft Office suite, Acrobat and other desktop applications. The ideal candidate is a reference in the field, is flexible and has the desire to share his or her expertise. This person will be called upon to contribute to the training of other members of the cabinet.

Key Responsibilities
-Draft, format and edit legal and complex documents in Word through handwritten texts, PDF conversion documents and digitized dictation transcripts.
-Create Excel spreadsheets, tables and graphs.
-Design PowerPoint presentations as well as organizational charts.
-Perform work in specific applications in the legal field.
-Ensure the accuracy of requested revisions by checking formatting, spelling and grammar.
-Answer calls and provide front-line technical support to users in applications related to document production, particularly the Microsoft Office suite (Word, Excel, PowerPoint).
-Develop and share best practices with members of the firm to help them work effectively in the Microsoft Office suite as well as other internal applications.
-Coordinate and carry out the requested work in a prioritized and timely manner.
-Stay abreast of new technologies and developments in document production.
-Participate in special projects and perform related tasks as required by business needs.

Skills, abilities and experience sought
-College or professional diploma in office automation technology or equivalent and a minimum of five years of experience in a position as a document specialist, preferably in a professional services firm or a law firm; an equivalent profile combining a diploma, training and experience will be taken into consideration
-Mastery of advanced functions of Word, Excel, PowerPoint and Acrobat Pro; MOS certification, an asset
-Ability to manipulate graphics and images
-Commitment to exceptional customer service and excellent skills in building and maintaining good interpersonal relationships in a professional setting
-Great attention to detail and quality of work
-Excellent communication skills (oral and written), including active listening, writing and transcription
-Ability to manage priorities and evaluate time required to meet deadlines
-Analytical and resourceful skills
-Team spirit and positive attitude combined with a collaborative spirit
-Comfortable working under pressure in a constantly changing work environment

Do you dream of a flexible, diverse and inclusive work environment, where the atmosphere is warm and friendly? We are waiting for your résumé!

Having made its mark in the field of law in Montreal, our client is looking for a qualified person for a position of administrative assistant. The position is permanent and immediate.

The majority of clients are building managers and building owners and tenants. Their clientele is also composed of law firms and notaries.

In collaboration with the bailiffs on the road, the assistant will have to take care of:
-Manage phone calls and emails
-Welcome and inform customers who come in person
-Manage service and enforcement cases (expulsion)
-Follow up on deadlines and procedures
-Do the drafting of the minutes (data entry)
-Conduct searches on the Business Register, Soquij, Property Assessment, RDPRM and on the NLP website
-Perform the management of accounts receivable
-Archive documents electronically

Job Requirements:
-Experience and/or education in the legal field, an asset
-Customer orientation
-Excellent French and English written and spoken
-Excellent typing skills
-Mastery of Office suite software, especially Outlook
-Good learning ability as well as a good memory
-Ability to work in a team and sometimes under pressure
-Good geographical knowledge of the great Montreal area

You are a discreet, autonomous, punctual and organized person and you are interested in the challenge? Please send us your CV!

We are looking for a Manager for a Café-Restaurant based in Laval.

This is a full-time permanent position, Tuesday to Saturday.

You have experience in managing operations in the restaurant industry? You are dynamic, proactive and have excellent customer service skills? You are known for your leadership skills?

This position is for you!

Responsibilities:

- Manage employees and operations of the restaurant and ensure that the goals set by the company are met.
- Demonstrate leadership by helping employees develop their skills and enhance their motivation.
- Ensure customers are given the best customer service.
- Ensure the application of health and safety rules for employees and customers.
- Control inventory and place weekly orders.
- Maintain the list of current and upcoming promotions.
- Plan the employees' schedule.
- Participate in the recruitment process and train new employees.
- Control cash registers and enter invoices into the system.
- Follow up on daily operations with the owner.
- Solve problems and contribute to our work culture with a positive spirit!

Profile required:

- Management experience in the restaurant industry required.
- Dynamic, proactive with leadership skills.
- Being flexible with schedule in case of emergency.
- Excellent customer service and good problem solving skills.
- Very good level of spoken and written French, English an asset.
- Excellent priority management (sense of planning and organization)

Don't wait any longer! Send us your résumé immediately!

Located in Montreal and working in the real estate field, our client is looking for a reception and activities attendant.

The incumbent greets customers at the counter, receives telephone calls from customers and the general public and answers their questions or forwards calls to people who are able to meet their needs. This person also performs the usual work of receptionist and performs certain support activities in order to provide administrative and clerical support to the sector.

Examples of duties and responsibilities:
- Greets and directs, in a courteous manner and adapted to their individual needs, customers, visitors, suppliers, employees, etc., according to procedures and regulations so that individuals have access to appropriate areas.
- Receives and forwards telephone calls and messages received from both internal and external stakeholders to the relevant stakeholders.
-Provides the tenant who makes a service call with information that can help them temporarily resolve the situation or, if it is an emergency, contacts the employee who can resolve the issue. If necessary, acts as an intermediary between the tenant and the employee.
- Processes mail (emails, letters and parcels) received, sent or to be delivered: sorting, assembling, closing/opening envelopes, cancellation, delivery/pick-up, maintenance of certified mail records in order to ensure effective communication between the company and internal and external stakeholders.
- Reproduces and assembles orders received from electronic or other files, ensuring that the required quality and specifications are met.
- Ensures the supply and maintenance of work equipment and tools (printer, photocopier, fax machine, cell or conventional telephone, canceller, etc.), maintains an up-to-date inventory and ensures that the necessary products (paper, envelopes, consumables, etc.) are in stock for the printing of documents.
- Handles parcels destined for the sector, ensures their receipt, verification and proper classification in their warehouses.
- Orders office supplies and other equipment, performs filing, copying, scheduling, etc.
- Proceeds to the delivery of the keys and paint coupons to the tenants and performs the computer entry of the return of the rent determination notice for the renewal of the lease.

Eligibility Criteria
- General Secondary V (DES) or Vocational (DEP) in any discipline.
-Two years of relevant experience in customer relations (operator, receptionist, sales, customer service, etc.)
-Have an excellent sense of customer service
-Have a good knowledge of French and English

Do you like to have a positive impact on people's well-being? Is customer service your strength? We look forward to meeting you!

Working in the real estate industry, our client is looking for a rental agent.

Example of Duties and Responsibilities
- Receives, guides and advises applicants on the concept of choice of neighbourhoods, housing, areas of selection and alternative services.
- Performs the computer entry of applicants' housing applications.
- Determines the eligibility of applicants (validation and verification of supporting documents) according to the various regulations, matches applications according to available housing and updates the top of the list.
- Communicates all relevant information to applicants and assists them in the collection of supporting documents.
- Oversees the processing of applications until they are placed on waiting lists.
- Manages the waiting list and priority files (housing code, disaster, domestic violence, people with disabilities, etc.).
- Provides customer service both when taking calls and during interviews.
- Prepares the presentation of applications to the selection committee.
- Performs various administrative tasks and communicates information to clients and administrative units.
- Participates in various projects within his/her field of activities (annual renewal of requests, home visits, collection of requests in neighbourhoods, development and application of computer systems, etc.) and in the development of methods, standards and procedures.
- Assists co-workers.

Profile
- Excellent customer service
- Excellent command of French and English, both oral and written
- Confidentiality
- Very good communication and interpersonal skills
- Organization and coordination of several files simultaneously
- Proficiency in the Office suite and be comfortable working with new technologies
- College diploma in social work, administrative techniques or special education or equivalent training.
- One year of experience as a socio-economic assistance officer, in a helping or assisting relationship with a disadvantaged clientele or in an administrative position within a socio-community organization or equivalent experience.

Do you like to have a positive impact on people's well-being? Is customer service your strength? We look forward to meeting you!

Working in the field of real estate, our client is looking for a person whose main role will be to carry out various pilot projects in social housing and any other activity within the service, particularly those relating to the selection, rental and renewal of leases of housing units.

Examples of tasks and responsibilities:
-Meet customers, tenants, applicants and owners or their agents, both at home and in the office.
-Receive, visit, guide, inform and advise clients on lease preparation, complaint management, neighbourhood selection, alternative services, regulations, standards, procedures and other government programs.
-Visit new tenants and welcome multi-ethnic customers. If necessary, visit tenants when changing housing for health or psychosocial reasons; if necessary, advise the landlord on the intervention measures available (interim injunction, health network resources, police officers, etc.).
-Carry out file analysis (verification and validation of supporting documents), assess customer needs, match vacant dwellings, calculate rent payable, conduct basic checks on payments to landlords, verify cases of illegal occupation in order to correct the situation and follow up on work and repairs in housing.
-Carry out the identification and evaluation of new dwellings or buildings; negotiate agreements of any kind (negotiation of price in relation to rent increases or when services are reduced, etc.) with representatives of the private sector or paragovernmental organizations and present them to his/her supervisor for approval.
-Carry out the management of complaints from tenants and landlords as well as crisis situations; analyze problems and propose solutions in order to reach agreements.
-Ensure the activities of rental of housing and parking; change of housing (mandatory, psychosocial and health), visits and promotion of housing, preparation, renewal and signature or termination of leases, creation and computer modification of addition and change of owner, coordination of key delivery.
-Participate in the development of methods, standards and procedures, participate in various projects within his/her field of activities and represent the company with organizations including the Régie du logement and assist his/her colleagues.
-Perform any related activities that he or she is reasonably able to perform.

Profile sought:
-Excellent customer service
-Significant experience with a disadvantaged clientele
-Experience in monitoring and coordinating projects
-Ability to manage complex files
-Perfectly bilingual orally
-Good sense of organization and planning
-Good knowledge of office automation and usual software (Office suite)
-Very good writing skills in French (correspondence, reports, recommendations, etc.)
-Autonomy and resourcefulness.

Do you like contact with people? Do you like to take on new challenges regularly? Let us know your interest!

Under the supervision of the director concerned, the main role of the incumbent is to carry out various pilot projects in social housing and any other activities under the department, particularly those relating to the selection, rental and renewal of leases for housing units.

EXAMPLES OF RESPONSIBILITIES, TASKS AND ACTIVITIES
-Meet with customers, tenants, applicants and owners or their agents, both at home and in the office.
-Receive, visit, guide, inform and advise clients on lease preparation, complaint management, the concept of neighbourhood selection, by-laws, standards, procedures and other government programs.
-Visit new tenants and welcomes multi-ethnic clientele. Visit, if necessary, tenants on the occasion of a change of dwelling for health reasons or psychosocial situations; if necessary, advise the landlord on the available intervention measures (interim injunction, resources of the health network, police officers, etc.).
-Perform file analysis (verification and validation of supporting documents), assess client needs, match vacant dwellings, calculate rent payable, conduct basic checks on payments to landlords, verify cases of illegal occupation in order to correct the situation and follow up on work and repairs in dwellings.
-Carry out the identification and evaluation of new housing or buildings; negotiate agreements of any kind (price negotiation in relation to rent increases or service reductions, etc.) with representatives of the private sector or paragovernmental organizations and present them to his/her supervisor for approval.
-Manage tenant and landlord complaints and crisis situations; analyze problems and propose solutions in order to reach agreements.
-Ensure the rental activities of housing and parking.
-Participate in the development of methods, standards and procedures, participate in various projects within his/her field of activity and represent the company with organizations including the Régie du logement and assist his/her colleagues.
-Perform any related activities that he or she is reasonably able to perform.

Skills, training and experience
-Very good knowledge of communication and interviewing techniques, good knowledge of French and English, basic knowledge of mathematics, skills for the application of laws, regulations, etc. Having a minimum of knowledge in administration and evaluation of the general quality of a building is an asset.
-DEC in social assistance, social work, administrative techniques or special education or equivalent training.
-Three years of relevant experience, including two years of experience in a comparable position.

Do you like contact with people? Do you like to take on new challenges regularly? Let us know!

Do you have experience as a procurement contract administrator for a public company and are familiar with public tendering procedures?

A parapublic organization, which is committed to promoting the social and urban development of Montreal, is looking for several contract administrators for its offices located near the Rosemont metro station. Working hours are Monday to Friday from 8:30 a.m. to 4:30 p.m.

These are permanent, full-time terms.

Examples of tasks and responsibilities:

Stream 1: Contract Awarding

- Supports requests for tenders, with or without weighting system, for all categories of contracts.
- Confirms the validity of key elements of the request such as the approval of the authorized expenditure holder according to the delegation of authority, the budget estimate, the detailed description of requirements, the presence of a technical or descriptive specification and the breakdown of costs;
- Prepares the tender schedule taking into account the deadlines for publication, the deadline for filing complaints, the date of the information session and visit, the contract start date and any other element that may delay the award of the contract on time;
- Plans and coordinates the tendering process. Prepares documents in collaboration with the applicant or procurement specialist when there is a high complexity or issue and publishes them on the SEAO;
- Defines compliance and eligibility criteria and prepares, in collaboration with the applicant, individual evaluation grids when there is a weighting system;
- As the designated official in the call for tenders, follows up on the questions forwarded by bidders and, if necessary, prepares and publishes addenda in accordance with the law, while assessing the impacts of the publication of the addendum on the schedule, estimate and deadline for filing complaints;
- Acts as secretary of selection committee, ensures the integrity of the process and drafts the committee's report;
- Verifies the eligibility of bidders and the conformity of bids and prepares the comparative table of bids;
- Negotiates, with the applicant, the price when there is only one compliant bidder. Prepares a draft recommendation to the Director General or the Board of Directors for the granting, renewal or cancellation of the contract;
- Verifies the validity of guarantees, bonds, insurance, licenses and permits;
- Conducts requests for tenders with a certification or qualification process and issues calls for interest in order to solicit the contract;
- Supports more complex OTC procurement requests and price requests;
- Enters the required information during the stages of the procurement cycle and proceeds to the request for the creation of new suppliers;
- Ensures compliance with the company's contract management policy and the directive concerning the award of contracts.

Stream 2: Contract Management and Administration

- Participates in the start-up meeting with the supplier and ensures compliance with the conditions of the contracts;
- In collaboration with the applicant, documents all contractual occurrences (amendments, penalties, adjustments, etc.) and supports the applicant in managing problems with the supplier and accompanies the applicant in the performance evaluation process;
- Records all relevant information supporting the termination of the contract, if applicable, and collaborates with legal counsel;
- Monitors actual expenses (volume of business), identifies significant deviations with planning and proposes possible solutions;
- Assesses with the applicant and the procurement specialist the appropriateness of renewing the contract and prepares documents for renewal;
- Receives requests for amendments from the applicant, validates compliance with applicable laws, policies and directives, evaluates the request and prepares the required documents;
- Processes requests for increase, reallocation or advance of business volume in accordance with applicable laws, policies and directives and prepares the required documents;
- Performs various follow-ups during the contract, including renewals and validity of insurance, bonds, monitoring of the compliance status of CNESST and CCQ certificates, required licenses and permits (RBQ, BSP) and authorizations to contract;
- Supports the procurement specialist in identifying key issues and recurring problems and participates in the search for solutions;
- Ensures, when required, the performance of any related activity that he is reasonably able to perform.

Profile sought
-Significant experience in public tendering processes. Knowledge of public procurement processes. Knowledge of legislation, trade agreements and public management processes.
-Bachelor's degree in administration option supply management or operations and logistics management and 2 years of experience in a comparable position in a purchasing department, or equivalent training and experience.
-Good knowledge of French and English, spoken and written, and mathematics.
-Very good customer service.
-Being a member of the Supply Chain Management Association (SCMA) is an asset.
-Great responsiveness, analysis and rigor in the management of files.
-Organization and coordination of several files simultaneously.
-Management of priorities.
-Nice negotiation skills.

Looking for a new challenge? Is procurement your field? We are waiting for your application!

Are you looking for new challenges in the field of administrative support? We've got the job for you! Whether you want to work for a company working in social intervention, in real estate, in the legal field, in human resources or in accounting, we have a wide range of positions that will make you happy!

Some positions include accounting or human resources functions, and therefore offer you a wide variety of tasks and challenges! Others involve customer service activities such as reception or support for other employees, which allows you to use your abilities to establish and promote good human contacts! Do you like to revise texts or solve problems? We will find you the dream job, as assistant, clerk or receptionist!

Whether you have no experience in administrative support or you have been in the field for a few years but want to explore new avenues, let us know your dreams, we are here to help you find your ideal job!