Executive Legal Assistant - Business Law

This unique firm, which promotes mentorship and the sharing of ideas, is looking for an Executive Legal Assistant. In this firm, you will find a dynamic and stimulating environment to start a career or take a new direction.

This position has a schedule of 35 hours per week, Monday to Friday, with the possibility of working 2 days a week from home.

MAIN FUNCTIONS:
- Correct and layout documents (letters, memos, notes to file, opinions, procedures, etc.);
- Photocopy and request various printing and scanning jobs;
- Interact directly with other legal professionals during the absence of the bosses;
- Prepare material when the legal professional is a speaker (Power Point);
- Open new files;
- Follow up on internal and external calls when required;
- Initiate conference calls;
- Manage the legal professional's agenda;
- Perform the filing and archiving of emails;
- Book travel, cars, hotels and restaurants;
- Book conference rooms and equipment for meetings, video conferences and client meetings;
- Order meals, beverages and others;
- Welcoming speakers;
- Prepare requests for conflict research and forward them to the people concerned;
- Monitor time entries on a daily basis and enter or revise them in the system;
- Review and validate time entries on a weekly and monthly basis;
- Prepare monthly invoicing;
- Follow up with clients for accounts receivable;
- Prepare expense accounts, have them approved when required and follow up;
- Prepare requests for cheques or bank transfers from the trust account;
- Assist other legal professionals as well as departmental assistants (or other departments) when required;
- Assist students and articling students when required.

EDUCATION AND EXPERIENCE:
- Diploma in legal secretarial work or equivalent;
- Have a minimum of 7 years of experience, ideally in private practice for one or more legal professionals.

KNOWLEDGE AND SKILLS:
- Bilingualism, French and English (oral and written);
- Organizational skills for managing multiple tasks;
- Ability to take initiative and work independently with minimal supervision;
- Knowledge of legal procedures and practices;
- Oral and written communication skills in both languages;
- Knowledge of office software, including an intermediate level of knowledge of Excel software;
- Ability to work in a team;
- Attention to detail.

You enjoy organizing trips and events and have a flair for anticipating the needs of your bosses? You are the person we are waiting for! Give us the privilege of getting to know you!