Legal Assistant - Business Law - Financial Services - Real Estate Law

This large-scale law firm in downtown Montreal is looking for a real estate legal assistant. You will have to assist three paralegals, a partner and several associates who work in the fields of financial services, real estate, and business law.

Detailed responsibilities

Correspondence:
- Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening and distribution of mail as well as tracking and correspondence;
-Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace:
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of the legal professionals;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including the biography of the legal professionals;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
-Filing of inactive files in boxes for archival purposes;

Opening of files:
-Requests for conflict searches in NBI;
-Requests to open files in NBI;

Job Benefits:
-Hybrid position (3 days in the office);
-Group insurance from day one;
-Participation in a pension plan after one year;
-Schedule of 35 hours per week;
-Holidays according to experience;
-Salary between $70000 and $80000.

Do you have advanced notions of legal language and do you understand the complex functioning of a law firm?

Are you an autonomous, versatile and very rigorous person?

These are the three adjectives that best describe who we are looking for!