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This boutique firm specializing in the field of intellectual property is looking for an assistant who has some experience in intellectual property and who would like to learn more.

Responsibilities:
‐ Verify incoming emails, respond to them as needed and file them.
‐ Verify and process correspondence received from the patent office.
‐ Review files and file documents received from CIPO and review files in the patent management system.
‐ Check the deadline for maintenance fees.
‐ Prepare estimates for maintenance tax advances.
‐ Remind customers and ask for an advance when necessary.
‐ Update the patent management system upon receipt of instructions from clients to pay (or not) the maintenance fee.
‐ Check that advances have been received.
‐ Proceed with the payment of the maintenance fee according to the instructions of the customers.
‐ Prepare estimates at the request of clients for upcoming maintenance taxes.
‐ Follow up with foreign correspondents for foreign taxes.
‐ Process invoices from foreign correspondents and verify files and amounts; transmit to the administration for processing; verify that the disbursement has been accounted for and invoice the client.
‐ Conduct conflict searches for new clients.
‐ Prepare letters‐mandates and advance requests for new clients.
‐ Prepare the opening and closing of files.
‐ Review files and update them in the system upon receipt of issued patents and send reports to clients with a copy of the patent.
‐ Perform prior art searches, prior art preparations, and information disclosure statements (IDS) for filing with the USPTO.

Qualifications:
- Experience as an administrative assistant
- Experience in intellectual property and patents - asset
- Bilingualism, French and English, oral and written
- Willingness to learn

Open salary based on experience and full range of benefits.

Is this the position that will propel your career? Give us the privilege of getting to know you!

This renowned company working in the construction industry is looking for an Executive Assistant. This person will be responsible for providing high-level administrative support to the team of Vice-Presidents by ensuring the smooth running of day-to-day operations and facilitating the management of priorities.

Duties and Responsibilities
- Manage the agenda, coordinate meetings and travel
- Ensure the organization of internal and external meetings and make all the necessary arrangements
- Manage inbound and outbound communications including phone calls, emails, and correspondence
- Write, layout, review and distribute documents, reports and presentations
- Ensure proactive follow-up of business development files
- Follow up with the project management team on the various sites
- Contribute to the achievement of the company's objectives
- Participate in process efficiency improvement projects.

Competency Profile for this Position
- Ability to effectively manage multiple tasks and prioritize in a dynamic environment
- Excellent communication skills, with the ability to write clear and professional documents in French and English
- Ability to interact in a professional and courteous manner with people at all levels of the organization
- Ability to handle sensitive information with the utmost confidentiality
- Proficiency in the use of common office software
- Proactivity and Responsiveness; Ability to anticipate needs and act proactively to solve problems

Are you looking for a new challenge in a dynamic company that cares about the well-being of its employees? Grant us the privilege of meeting you!

Located in Old Montreal, this European delegation, which operates mainly in English, is looking for an administrative assistant who enjoys varied tasks.

Examples of tasks
-Secretarial support in organizational, administrative and operational activities,
-Receptionist service for this European delegation’ offices,
-Administration of a complex archive of documentation, the national documentation of the organization and correspondence,
-Upkeeping of the delegation public space; reception area, meeting room, kitchen, copy room and Representative's reception area,
-Providing planning and controlling of the organization’s budget,
-Managing and updating the organization’s website,
-Assisting in the preparation for the organization’s meetings,
-Organizing and assisting in official receptions and other social events hosted by the delegation,
-Maintaining the agenda and scheduling appointments,
-Drafting of covering letters, acknowledgements, interview replies and routine correspondence,
-Assisting in the production of working papers, reports, correspondence or the creation of other documents and perform overall control on format and quality dispatching and mailing of letters and documents,
-Making arrangements for meetings by reserving rooms and equipment and inviting participants,
-Assisting, when appropriate, in the preparation of the meeting agenda and related documentation,
-Assisting to the extent possible, all visitors
-Screening and dispatching of incoming telephone calls and e-mail messages,
-Filing, retrieving and, if necessary, amending and maintaining up to date the office copies of documents and reports.

Competencies
-College degree in secretariat or other relevant field or proven clerical experience.
-Excellent computer skills especially MsOffice and website management.
-Experience in meeting preparation and planning.
-Experience in document retrieval, archiving.
-Experience in bookkeeping and budgeting.
-Good efficiency in English (spoken and written), basic French.
-Accurate, flexible, adaptable and culture sensitive with excellent skills in interactions in a multicultural environment.

This position offers group insurance.

Looking for a new challenge? Give us the privilege of meeting you!

A medico-aesthetic clinic based in Ville St-Laurent is looking for a dynamic and experienced person who will act as a call center attendant.

Are you bilingual? Do you have a particular interest in the medical field and want to work in a friendly atmosphere? This opportunity is for you!

Duties include:
- Schedule appointments for medical-aesthetic treatments, specialists and private medicine, taking into account availability.
- Conduct telephone reminders to customers.
- Provide accurate and complete information about our services and products.
- Ensure rigorous follow-up of customer requests, messages and complaints to ensure quality service.
- Complete the electronic documents necessary for the compilation of internal statistics.
- Be comfortable with managing and updating physician and departmental schedules.

Skills required:
- Three years of relevant experience
- Bilingualism French/English
- Ability to provide outstanding customer service
- Be energetic and dynamic

Do you have an affinity for the field of aesthetics and want to put your interpersonal skills to good use? Give us the privilege of getting to know you!