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This great law firm, one of the largest in Canada, is looking for a Director to complete its Finance and Administration team.

The key responsibilities associated with this position include:
Finance Department
-Assist the Chief Financial Officer; Ensure that financial transactions are carried out in an efficient and consistent manner to support the management of practice groups and the firm's strategic vision.
-Adequately and insightfully supervise regional financial activities.
-Demonstrate leadership in making the necessary changes to successfully implement processes and systems across the country.
-Participate in special projects and produce reports in support of the firm's strategic plan.
-Formulate guidelines on annual administration budgets and ensure that investment decisions are made taking into account established thresholds.
-Regularly present results to the Regional Managing Partner (RMP) and identifies issues, trends and opportunities.
-Identify ways to reduce costs and optimize expenses.
-Manage sanctions, ensure that quarterly objectives are met and escalate issues to senior management.
-Ensure the proper management of working capital at the regional level in collaboration with the team's management, and manage related escalations, in conjunction with the lawyers.
-Provide general management of the Montreal finance team.

Financial activities
-Demonstrate leadership in fostering a culture of continuous improvement and risk management to engage and guide the team, as well as support regional financial activities.
-Coordinate and manage office teams to improve accounting functions.
-Manage trusts.
-Collaborate with the appropriate team to manage escalations of billing, collection and collection files that require intervention with lawyers who are experiencing difficulties in managing their working capital.
-Follow up on accounts payable.
-Examine the balance sheet.
-Manage financial operations (audit notices, GL entries and reconciliations, approval of partners' compensation).
-Coordinate the annual regional audit.
-Provide guidance on budget forecasts and regional budgets.
-Oversee tax filings and compliance reports.
-Assist the partners, in the context of their arrival in their position for example, and answer their questions of a tax and financial nature, in particular capital borrowings and payments.

Administration
-In collaboration with the appropriate management, oversee and be responsible for the activities related to the administrative functions of the Montréal office, ensure the delivery of effective and efficient quality services, and assist the office's legal services and professionals. (Administrative functions include the national expenditure management software and any centres of excellence established in the region to provide centralized administrative support services.)

Operational efficiency
-Manage administrative support functions in accordance with the COO's mandate for shared services, the RMP's objectives for the region and the firm's objectives.
-Identify opportunities for continuous improvement in the administration organization to improve the firm's performance and efficiency.
-Review methodologies and improve them.

Communication and integration
-Meet regularly with the RMP, Regional Group Managers and Regional Management to discuss issues and new avenues to support office managers and national administrative processes, by coordinating or actively participating in meetings and committees (Regional Management Committee, Admission Advisory Committee, Regional Managers' Meetings).
-Facilitate decision-making and problem solving for all administrative teams.
-Ensure effective communication of office management functions to coordinate activities to meet the needs of the firm's professionals.
-Maintain liaison with national case managers to ensure that legal support services meet the needs and expectations of legal professionals.

Professional Development and Recruitment
-Encourage, monitor and support the professional development and ongoing training of administrative managers to develop appropriate skills.
-Ensure the efficiency of administrative teams by optimizing their structure, staffing and resource allocation.

Performance Appraisal and Compensation
-Assist the Regional Compensation Advisory Committee with the annual performance and compensation review process.
-In collaboration with the Chief Financial Officer and the Chief Talent Officer, make recommendations with respect to the evaluation and compensation of staff.

Main requirements
-University or post-secondary degree in business administration, commerce or economics or a related field and 10 years of relevant experience in positions of increasing responsibility
-Professional designation (CPA-CA, CPA-CMA or CPA-CGA)
-Proven experience in establishing financial and administrative policies, processes and guidelines in an environment focused on continuous improvement
-In-depth knowledge of financial and administrative management and operations in a professional services firm
-Proven experience in financial systems in multi-regional and complex environments
-Experience in a professional services firm with offices in multiple regions
-A track record of consistency and success, combined with strong credibility and proven competence in delivering results
-Proven ability to solve complex problems, great ability to convince and influence others
-Excellent leadership skills, including communication and career coaching
-Strong technical skills
-Knowledge of Aderant Expert, an asset

Does this challenge live up to your expectations? We look forward to your application!

This firm, which values the contribution of each of its employees, is looking for an Administrative Assistant in Trademarks.

Tasks
-Provide operational support to the team in place and provide administrative support to a team of dedicated and innovative professionals;
-Manage electronic agendas proactively and efficiently, coordinate meeting logistics;
-Write, verify and transmit correspondence;
-Communicate with clients as needed and follow up on their requests;
-Perform scanning, saving and filing of documents in the digital document manager;
-Produce expense reports;
-Coordinate the payment of foreign correspondents' invoices with the accounts payable department;
-Allocate time entries;
-Ensure follow-up and communication with the various departments;
-Open and follow up on ongoing files and gather relevant information;
-Proceed with the closure of files, including transfers and billing follow-up;
-Perform all other related tasks.

The benefits
-A management team and colleagues who are approachable and grateful for your contribution;
-A friendly and inclusive work atmosphere;
-A flexible approach integrating both teleworking and presence in the office according to the needs of the team;
-A competitive total compensation and benefits package;
-A flexible and accessible group insurance program upon hiring;
-A group savings plan with employer participation;
-A vacation policy taking into account experience and years of service, giving the right to 3 to 6 weeks of vacation;
-Annual flexible days improving work-life balance;
-An unlimited bank of sick days;
-A 24-7 telemedicine service allowing you to have access to medical consultations quickly and without travel;
-An employee and family assistance program, including a stress management and well-being program with a focus on mental well-being;
-An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged;
-The remuneration of your overtime.

Do you recognize yourself in the following?
-Post-secondary education (DEP, AEC or DEC) in secretarial work or any other relevant experience;
-Have at least 2-3 years of relevant experience, preferably in a professional environment;
-Bilingualism French/English, oral and written;
-Experience in the trademark environment desirable, but not essential;
-Proficiency in Microsoft Office Suite and Outlook;
-A strong sense of customer service;
-Have initiative and anticipate needs;
-Proactive approach, great work planning and attention to detail;
-Autonomy and sense of organization ensuring speed of execution;
-A collaborative spirit, concern for quality and discretion.

Join a human and authentic team that stands out for its expertise, excellence, creativity and generosity!

Located in downtown Montreal, this large, well-known company is looking for a Procurement Technician.

The position is for a period of just over a year.

KEY RESPONSIBILITIES
- Conduct, upon request, supplier and price research, complete the ordering process and follow up.
- Approve orders.
- Follow up on the list of contracts for updating (e.g. new calls for tenders, renewal of contracts by mutual agreement).
- Conduct research on the government's tendering site.
- Follow up on private purchases according to established policy and take action when they reach a certain threshold.
- Declare monthly on SÉAO contracts that have not been the subject of a public call for tenders.
- Perform the first-level tendering process.
- Follow up on contracts reported on SÉAO in order to be able to identify those that are in a supplement situation and declare them.
- Act as secretary of the selection committee, as required.
- Validate the creation and approval of new suppliers and match to the monthly list.
- Record certain invoices on a monthly basis.
- Monthly check mail service bills, code and dispute invalid charges.
- Verify purchase orders for credit card purchases, process them and reconcile them with statements.
- Participate in the inventory of capitalizable assets.
- Purchase and receive merchandise from the store and building management as required.
- Update various analysis tables.

TECHNICAL SKILLS
- Very good knowledge of the spoken and written French language
- Good knowledge of the spoken and written English language
- Knowledge of government procurement laws and regulations is an asset
- Knowledge of the Act respecting contracting by public bodies and its regulations, an asset
- Knowledge of accounting software, an asset
- Knowledge of Virtuo software, an asset
- Good knowledge of the Microsoft Office environment

PERSONAL SKILLS
- Organizational skills and respect for deadlines
- Ability to communicate verbally and in writing
- Rigour in verifying information and follow-ups
- Attention to detail
- Analytical capacity
- Excellent teamwork skills
- Autonomy, interpersonal skills and flexibility
- Good physical condition

ACADEMIC REQUIREMENTS AND EXPERIENCE
- Diploma of Professional College Studies (DEC) in a program of study appropriate to the job
- Four years of relevant experience

Want to be part of a great team? We look forward to getting to know you!

This company working in the field of real estate and known for putting everything in place for the well-being of its employees is looking for an administrative officer.

Examples of responsibilities
-Invoice tenants and follow up.
-Reconcile the list of staff and vendors as necessary with their specific assignment in collaboration with the administrative units involved.
-Prepare reports related to budget monitoring.
-Ensure the replacement for vacation or absence of the senior administrative officer if necessary.
-Coordinate the receipt and follow-up of bids as required.
-Open and monitor major improvements and contract management files.

Personal Skills and Knowledge
-Good knowledge of spoken French and English
-Good math skills
-Good knowledge of the operation of office automation tools and accounting rules
-Good knowledge of the issues of maintaining a residential building
-Three years of experience in a similar position.

Interested in this position? We look forward to hearing from you!

One of the largest law firms in Quebec is looking for a legal or administrative assistant for its Montreal office.

DESIRED PROFILE
The successful candidate stands out for his or her rigor and sense of organization and priorities, which allow him or her to manage several files simultaneously. Versatile and with great attention to detail, he or she enjoys working in a team and contributing significantly to the success of the office and the team.

KEY RESPONSIBILITIES
-Plan weekly meetings of the tax group and manage the agenda and email of the practice group;
-Administer billing, accounts receivable, expense accounts and trust accounts;
-Open files;
-Maintain continuing education records;
-Collaborate in maintaining and updating the annual budget of the tax group and carry out appropriate follow-ups;
-Support the preparation of legal and administrative documents (agreements, tax memoranda, trusts, tax forms, service offerings);
-Correspond with clients in the practice group and rigorously ensure all follow-ups of calls and voicemails;
-Register team members for various seminars, webinars and manage the annual general registrations of the practice group;
-Any other related administrative assistance.

SKILLS AND QUALITIES SOUGHT
-Have training appropriate to the position or relevant work experience;
-Have an excellent command of French and English, both oral and written;
-Have a good command of the Office suite (Outlook, Word, Excel);
-Have developed teamwork skills;
-Have the ability to work with tight and last-minute deadlines.

BENEFITS
-Full-time, permanent position;
-Group insurance paid in part by the employer;
-Group pension plan;
-Telemedicine and Employee and Family Assistance Program;
-Dynamic work environment that promotes teamwork;
-Flexible schedule and work-life balance;
-Possibility of teleworking in hybrid mode;
-Various health and wellness programs.

Take on new challenges in this firm that offers you stimulating career prospects in a friendly atmosphere!

Working in the field of real estate and having the well-being of the population at heart, this company is looking for a real estate manager. Reporting to the Senior Director of Real Estate Operations, the person directs, coordinates and controls all leasing activities. He or she is responsible for the quality of the services provided to the various tenants served. He or she promotes, develops and encourages best management practices in a spirit of continuous improvement. He or she ensures consistency of practices and corrects deviations. He or she also ensures the quality and safety of living environments and the application of building regulations.

Responsibilities
-Work in collaboration with the Head of the Real Estate Projects Department to offer the best service;
-Plan, organize, manage and control the human, financial, material and informational resources required for the activities of his/her department;
-Ensure the staffing, integration and training of new employees in collaboration with the human resources department;
-Establish annual objectives and evaluate the contribution of his/her team;
-Act as the person responsible for the rental of all units, the collection of rents and the management of second-instance complaints (neighbourhood problems, unsanitary conditions, safety, mental health problems, loss of autonomy, illegal occupation, etc.);
- Manage policies, procedures and regulations (building by-laws, allocation by-laws and rentals) and ensure their effectiveness with respect to the quality of living environments and occupancy of the premises;
- Control and ensure compliance with the laws, regulations and standards that govern the rental of accommodation;
-Maintain partnerships and business relationships with the various institutional and community stakeholders in the social housing stock;
-Manage and transfer legal proceedings within his/her field of activity to the incumbent of files at the Administrative Housing Tribunal, with the exception of cases of non-payment of rent;
-Negotiate and follow up on payment agreements on a monthly basis in order to collect amounts owed by tenants;
-Follow up on the progress of tenants' eligibility files for rent subsidies with the subsidy leasing agent;
-Ensure a follow-up of rental agreements for resident concierges in collaboration with the coordinator of the human resources department;
-Establish and maintain the list of contact persons for grant applications;
-Ensure compliance with and application of the rental regulations regarding the calculation of rents for new and renewed leases;
-Follow up with tenants refusing rent increases and possibly transfer files to the TAL holder for rent fixing;
-Develop, establish and publicize the orientations, needs and vision of customer service to all tenants in the real estate portfolio;
-Ensure that tenants are offered quality, equitable services and a pleasant and safe living environment;
-Control the procedures and quality standards of tenant services (surveys, visits, etc.);
-Establish and maintain the monthly dashboard listing the monitoring of statistics of all tenant services activities and ensure the correction of discrepancies;
-Promote the implementation of best management practices in a spirit of continuous improvement;
-Define with the real estate projects department the time allocated to the rental of vacant housing units and ensure compliance with the allocated deadlines;
-Follow up on requests for housing adaptations;
-Supervise the termination of leases, assignments, subleases;
-Develop management methods and strategies to maximize the occupancy rate of vacant housing;
-Contribute to the identification of client needs and social issues in living environments;
-Prepare the budget of his/her department in collaboration with the Senior Director, Finance and Administration;
-Participate and collaborate in various meetings of partner community groups;
-Develop and maintain good relationships with tenants, organizations, partners and community groups;
-Ensure the implementation of protocols or collaboration agreements with stakeholders in the health and social services network to facilitate tenants' access to quality care and services.

Qualifications sought
-2 years of experience as a manager
-Advanced French, Intermediate English
-Possess a driver's license
-Have a university education in administration or humanities

Are you looking for a job that will allow you to put your great organizational skills and your unparalleled interpersonal skills to good use? We look forward to getting to know you!

This firm where excellence meets benevolence is looking for a person with experience in administrative support in the legal world. This person will join their business law team which is looking to welcome new talent to collaborate with several of its partners in their offices in Montreal.

The challenges
-Prepare, review and correct correspondence and all other documents of an administrative nature;
-Provide careful support for the management of lawyers' agendas;
-Conduct conflict searches, prepare letters of engagement, open, organize and file physical and virtual files;
- Ensure the revision and correction of pro formas as well as the sending of invoices. In addition, follow up on billing requests and be in charge of filling in time entries;
- Organize the logistics of lawyers' travel.

Benefits
-A competitive total compensation;
-A hybrid and flexible work environment integrating both teleworking and presence in the office according to the needs of the teams and in which life balance is at the heart of priorities;
-A health and wellness reimbursement program, an insurance plan that adapts, a telemedicine service and a generous retirement savings plan;
-A friendly work atmosphere where the values of respect, openness, innovation, diversity, equity and inclusion are put forward;
-A culture and leaders who promote an excellent employee experience by prioritizing autonomy, recognition, collaboration and the development of full potential;
-Be part of a company that is committed to giving back to the community;
-Ergonomic, bright offices and a gym with equipment and sports classes offered to all.

Qualifications
-Hold a diploma of professional studies in secretarial studies;
-Have a minimum of five years of experience in a similar position;
-Be fluent in French and English, both oral and written;
-Proficiency in the Microsoft Office suite;
-Be concerned about offering high-quality customer service that allows you to deal with several stakeholders;
-Have an outstanding sense of organization and know how to manage priorities while taking initiatives.

Join this firm that recognizes talent and focuses on everyone's potential, and offers its employees several continuing education opportunities.

This organization working in the field of real estate is looking for an administrative officer for their sanitation department.

Examples of tasks and responsibilities
- Acts as administrative support for the planning, monitoring, control and distribution of any work to the activities of the administrative unit.
- Ensures the preparation, follow-up, control or coordination of certain files relating to housing, work recordings, fumigation, elevator maintenance contracts, disasters or other similar files.
- Enters information related to the follow-up of maintenance work requests and performs administrative reconciliation of work records.
- Verifies the conformity of the data entered on invoices, purchase orders, delivery notes and other similar documents.
- Prepares and carries out requisitions.
- Follows up and updates maintenance work lists.
- Completes, prepares and follows up on attendance records, travel and other related reports.
- Ensures the updating of the various computer files of the administrative unit.
- Files and photocopies various administrative documents.
- Ensures the transmission of documents to be given to contractors or external stakeholders.
- Prepares reports related to the follow-up of purchase orders.
- Ensures the distribution of maintenance work as needed.
- Proceeds or participates in the closure of work requests when required.
- Approves, enters and follows up on contractors' invoicing.
- Opens and monitors claims files.
- Processes invoices in the financial system.

Desired profile
-Good knowledge of French and spoken English
-Good knowledge of mathematics
-Good knowledge of the operation of office automation tools and accounting rules
-Good knowledge of the issues of maintaining a residential building
-At least two years of experience in a similar position

Join the ranks of this organization that does everything possible to make its employees feel good!

Are you looking for new challenges in the field of administrative support? We've got the job for you! Whether you want to work for a company working in social intervention, in real estate, in the legal field, in human resources or in accounting, we have a wide range of positions that will make you happy!

Some positions include accounting or human resources functions, and therefore offer you a wide variety of tasks and challenges! Others involve customer service activities such as reception or support for other employees, which allows you to use your abilities to establish and promote good human contacts! Do you like to revise texts or solve problems? We will find you the dream job, as assistant, clerk or receptionist!

Whether you have no experience in administrative support or you have been in the field for a few years but want to explore new avenues, let us know your dreams, we are here to help you find your ideal job!

A major player in the real estate industry in Montreal, and recognized as a great place to work, this company is looking for administrative agents for various sectors.

Example of tasks and responsibilities
- Acts as administrative support for the planning, monitoring, control and distribution of any work to the activities of the administrative unit.
- Ensures the preparation, follow-up, control or coordination of certain files relating to housing, work recordings, fumigation, elevator maintenance contracts, disasters or other similar files.
- Enters information related to the follow-up of maintenance work requests and performs administrative reconciliation of work records.
- Verifies the conformity of the data entered on invoices, purchase orders, delivery notes and other similar documents.
- Prepares and carries out requisitions.
- Follows up and updates maintenance work lists.
- Completes, prepares and follows up on attendance records, travel and other related reports.
- Ensures the updating of the various computer files of the administrative unit.
- Files and photocopies various administrative documents.
- Ensures the transmission of documents to be given to contractors or external stakeholders.
- Prepares reports related to the follow-up of purchase orders.
- Ensures the distribution of maintenance work as needed.
- Proceeds or participates in the closure of work requests when required.
- Approve, enter and follow up on contractors' invoicing.
- Opens and monitors claims files.
- Processes invoices in the financial system.
- Receives, screens and routes telephone calls and visits to or from the administrative unit.
- Receives complaints or requests from tenants and transmits to them any relevant information relating to the maintenance of buildings.
- Ensures the collection of rents received as well as the preparation of bank deposits.
- Performs the entry of payments received and ensures the accuracy of the data in accordance with the relevant files. Records payments received or to be made in the tenants' file.
- Keeps up to date the rent payments received, charges the sums to the client's account.
- Follows up on emergency calls (outside of business hours) and vacant accommodations.

Desired profile
- Good knowledge of spoken French and English,
- Good knowledge of mathematics,
- Good knowledge of accounting rules,
- Knowledge of the problems of maintenance of a residential building,
- Knowledge of various software and office equipment.

Looking for that kind of challenge? We look forward to your application!