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Do you want to work with dynamic, passionate, dedicated people who care about providing exceptional customer service? Here's your chance! This firm located in downtown Montreal is looking for a legal assistant to join their employment law department. The successful candidate will provide comprehensive legal administrative support, of a confidential and responsible nature, to one or more professionals.


RESPONSIBILITIES
-Organize the workload and ensure its timely execution through the professional's office, and implement follow-up measures, as required;
-Prepare legal documents and correspondence accurately and with minimal instructions;
-Transcribe and type legal documents and correspondence;
-Act as a liaison between professionals and a variety of individuals, groups, internal and external clients at all levels;
-Offer proactive support to the professional's practice on a daily basis;
-Demonstrate initiative and judgment in order to lighten the administrative tasks of the professional.

QUALIFICATIONS
-Diploma of Administrative Assistant or Legal Administrative Assistant and a minimum of five years of experience in labor law;
-Knowledge of the Microsoft Office suite;
-Great ease at the keyboard required;
-Ability to communicate effectively with other members of the firm, combined with the ability to respond to clients' needs in a professional and courteous manner;
-Ability to work independently, as well as within a team;
-Excellent communication skills, both oral and written;
-Bilingualism (French/English) required;
-Ability to multitask in a fast-paced environment.

This position offers a hybrid work mode and competitive salary and benefits.

Join the ranks of this firm that puts employee satisfaction first. We look forward to getting to know you!

Do you want to join a human and authentic team that stands out for its expertise, excellence, creativity and generosity? This one is looking for a person who will act as a legal assistant in labour and employment law.

Your challenges:
- Write documents, letters, notes and emails to clients or lawyers;
- Maintain the lawyers' agenda, including the coordination of appointments;
- Open, file paper and electronically, track and organize files;
- Organize and coordinate meetings between lawyers and clients;
- Follow up on deadlines and files;
- Prepare procedures, documents and authorities;
- Perform the entry of lawyers' time data as well as invoicing.

What is offered to you:
- A management team and colleagues who are approachable and grateful for your contribution;
- A friendly and inclusive work atmosphere;
- A flexible approach integrating both teleworking and presence in the office according to the needs of the team;
- A competitive total compensation and benefits package including:
- A flexible and accessible group insurance program upon hiring;
- A group savings plan with employer participation;
- A vacation policy that takes into account experience and years of service, giving the right to 3 to 6 weeks of vacation;
- Annual flexible days that improve work-life balance;
- An unlimited sick day bank;
- A 24-7 telemedicine service allowing you to access medical consultations quickly and without travel;
- An employee and family assistance program, including a stress and wellness management program with a focus on mental well-being;
- An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged;
- Overtime pay.

What is sought:
- Certificate or diploma required;
- Minimum 5 years of experience in a similar position;
- Bilingualism both oral and written (French/English);
- Knowledge and understanding of labour law and/or litigation;
- Communicate easily with customers and have a great attention to detail;
- Follow directions with little supervision and have a sense of initiative.

Is this the challenge you were expecting? Give us the privilege of getting to know you!

This boutique firm specializing in the field of intellectual property is looking for an assistant who has some experience in intellectual property and who would like to learn more.

Responsibilities:
‐ Verify incoming emails, respond to them as needed and file them.
‐ Verify and process correspondence received from the patent office.
‐ Review files and file documents received from CIPO and review files in the patent management system.
‐ Check the deadline for maintenance fees.
‐ Prepare estimates for maintenance tax advances.
‐ Remind customers and ask for an advance when necessary.
‐ Update the patent management system upon receipt of instructions from clients to pay (or not) the maintenance fee.
‐ Check that advances have been received.
‐ Proceed with the payment of the maintenance fee according to the instructions of the customers.
‐ Prepare estimates at the request of clients for upcoming maintenance taxes.
‐ Follow up with foreign correspondents for foreign taxes.
‐ Process invoices from foreign correspondents and verify files and amounts; transmit to the administration for processing; verify that the disbursement has been accounted for and invoice the client.
‐ Conduct conflict searches for new clients.
‐ Prepare letters‐mandates and advance requests for new clients.
‐ Prepare the opening and closing of files.
‐ Review files and update them in the system upon receipt of issued patents and send reports to clients with a copy of the patent.
‐ Perform prior art searches, prior art preparations, and information disclosure statements (IDS) for filing with the USPTO.

Qualifications:
- Experience as an administrative assistant
- Experience in intellectual property and patents - asset
- Bilingualism, French and English, oral and written
- Willingness to learn

Open salary based on experience and full range of benefits.

Is this the position that will propel your career? Give us the privilege of getting to know you!