Result for your search

This law firm is currently looking for a coordinator to join its Business Development and Client Relations department in its Montreal office. This position is permanent and full-time.

The incumbent plays a key role in supporting the implementation of the firm's business development and marketing initiatives. Working closely with local and national teams, she/he contributes to the firm's outreach, the positioning of practice and sector groups, and the maintenance of strong client relationships.

The position requires great organizational rigour, an excellent sense of service and the ability to manage several files simultaneously in a dynamic and collaborative professional environment.

Key Responsibilities
Business Development Support
- Support the implementation of business development initiatives;
- Participate in the promotion of practice group activities (speeches, conferences, sponsorships, publications and other initiatives);
- Conduct research on customers, markets and industries;
- Contribute to the preparation of periodic activity reports and the production of presentations, including information gathering, formatting and writing support.

Sponsorship and event support and coordination
- Provide operational support in the planning and delivery of the firm's events, conferences, seminars and outreach activities (logistics, coordination, follow-ups);
- Manage and coordinate the purchase of corporate tables for business events;
- Support the management of sponsorships, including the coordination of the firm's participation in external events (registration, visibility, logistics, internal and post-event follow-ups) and contribute to the maximization of the firm's visibility and benefits related to these sponsorships;

Administrative support and budget monitoring
- Follow up on the department's budget and payments to our suppliers;
- Monitor the development activities of the firm's lawyers, including speaking engagements, conference attendance, sponsorships, etc., and maintain an up-to-date calendar of these;
- Support the organization of business development meetings (preparation of agendas, documentation, minutes as needed);
- Participate in any other activities, as requested by the Senior Director.

Required skills
- University or college degree in administration/marketing (or equivalent);
- 2 to 5 years of relevant experience in a coordination role, ideally in a professional or legal services environment;
- Proficiency in Microsoft Office; Knowledge of project management and CRM platforms;
- Proactive, autonomous, meticulous person;
- Excellent written, oral and interpersonal communication skills, in French and English, as well as the ability to interact with teams from all backgrounds and at various hierarchical levels, with professionalism and tact;
- Strong organizational and time management skills;
- Proven customer service skills, both internal and external;
- Ability to solve problems and exercise judgment;
- Positive attitude and ability to work effectively in a team and individually.

Benefits
- Vacation weeks/year: 3 weeks if less than 10 years of relevant experience and 4 weeks if more than 10 years of relevant experience or 5 years of continuous service. 5 weeks after 15 years of continuous service.
- Paid overtime.
- Bank time possible up to 35 hours per year.
- Participation in an RRSP after 1 year. The employer contributes even if the employee does not contribute.
- Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
- Sick days: no fixed number.
- Gym or sport paid at 80% up to $650 per year.
- Hybrid working mode, 4 days in the office.

Do you have some experience in the field and are looking for a position that will propel your career? Give us the privilege of getting to know you!

This firm, based on a culture of professional excellence, collaboration, innovation, thought leadership and entrepreneurship, is seeking a Manager, Legal Support Services who will provide training, advice, support and direction to members of the team. This position offers a hybrid work environment.

Your tasks:
-Identify needs for the efficient production and processing of the work of legal assistants (30-40 people).
-Work collaboratively with respect to the proposal, allocation and maintenance of legal assistant resources, including recommending teams, providing feedback and recommending a workplace for legal assistants and lawyers based on practice requirements.
-Ensure the development of legal assistants in order to achieve the objective of creating strong work units that focus on cooperation. This includes finding ways to assess skills, software and applications, and determining the most appropriate training tools and methods.
-Manage absences and plan vacations to ensure adequate coverage.
-Coach employees and manage staff in hybrid work mode.
-Train legal assistants and lawyers on success factors. Assist lawyers with performance-related discussions.
-Ensure efficiency and productivity improvements, implementation of constructive disciplinary measures, a formal performance improvement plan, or recommendation for additional training.
-Lead activities that promote team cohesion.
-Organize meetings with legal assistants, e.g., brainstorming sessions, focus groups, informal engagement activities, etc.
-Identify process improvements, including improving workflow and optimizing the use of AI and mentoring Continuous Improvement Committee members to achieve team goals.
-Lead the employee performance management process, which includes setting performance objectives and communicating and collecting ongoing feedback. Obtain feedback from clients (lawyers) on a regular basis.
-Recommend annual salary increases.
-Act as the primary liaison between counsel and legal assistants, and between management and legal assistants.
-Manage concerns that arise within teams of lawyers and legal assistants.
-Identify problems, develop innovative solutions, communicate with relevant parties and follow up on these problems until they are resolved.
-Work collaboratively to meet operational needs, share management issues and best practices, improve efficiency, standardize work processes and participate in Legal Support Services projects.
-Maintain records and see to the compilation and preparation of reports concerning statistics related to personnel or services.
-Analyze data to identify themes and trends. Present strong recommendations for change.
-Collaborate in the annual preparation of financial and staffing budgets. Conduct verification and preparation of monthly reports.

The ideal candidate will be distinguished by the following profile:
-College diploma in administration, human resources or other relevant field, or equivalent work experience.
-Minimum of 10 years of experience, including a minimum of three years in managing large teams, ideally in a professional services environment.
-Well-developed problem-solving, conflict management and negotiation skills, including the ability to resolve performance and discipline issues. Ability to seek and implement creative solutions.
-Excellent analytical reasoning and critical thinking skills.
-Demonstrated numeracy skills.
-Strong written and oral communication skills (in French and English).
-Demonstrated ability to communicate effectively.
-Intermediate knowledge of the Office suite.
-Achievements in change management and strong interest in continuous process improvement.
-Recognized skills for organizing and prioritizing work in a fast-paced environment on a national platform.
-Ability to build strong relationships based on trust in order to achieve support and results.

What is offered to you:
-Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program and a technology expense allowance.
-Competitive compensation and generous time off, including a day off for volunteer activities and a day off for your birthday.
-Opportunities for growth and professional development at all levels, in a culture that fully encourages and values dialogue-based feedback.
-The opportunity to get involved in the community and a commitment to equity, diversity and inclusion.
-A collaborative and cohesive culture where lawyers and business teams work together towards a common goal.

Do you want to join the ranks of a firm that emphasizes the development of the full potential of its employees? Give us the privilege of getting to know you!

This large company working in the Quebec medical sector is looking for an IT coordinator who will be responsible for project coordination and collaboration between internal resources and various external partners.

Responsibilities
- Provide advanced level support to resolve complex issues;
- Monitor application or program logs and follow up on anomalies;
- Implement and follow incident management procedures;
- Ensure the communication of the objectives and priorities of the resources involved;
- Ensure effective cooperation with other departments and users;
- Identify opportunities to improve support processes and ensure that they are updated;
- Ensure the monthly follow-up of IT expenses;
- Responsible for coordinating requests for support and training to users;
- Coordinate requests for technical problems with the outsourcing team.

Requirements
- Bachelor's degree in computer science or equivalent training;
- Minimum 10 years of experience in a similar position;
- Experience in assigning and monitoring team tasks to carry out infrastructure and networking projects;
- Diversified experience in technology project management;
- Fluency in French;
- Ability to perform 2% of tasks in English;
- Occasional availability outside of regular hours.

Skills in demand
- Leadership to motivate and direct internal and external resources;
- Excellent organizational and priority management skills;
- Ability to work in a team and collaborate with different departments;
- Excellent communication skills, leadership and power of influence;
- Sense of responsibility, attention to detail and discretion;
- Excellent customer service and interpersonal skills;
- High level of autonomy and proactivity.

Conditions and benefits
- 35-hour/week schedule (face-to-face position)
- Day 1 group insurance, paid at 100%
- 10 days of personal leave, paid if not taken
- 3 weeks of vacation/year
- Defined benefit pension fund
- More holidays than the norm
- Closed between Christmas and New Year's Day
- Employee Assistance Program
- Training and professional development opportunities

Put your interpersonal skills to good use in this dynamic team where you will be appreciated at your true value! We look forward to getting to know you!