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A pioneer in the field of real estate in Montreal, this company is currently looking for several leasing agents. Possibility of hybrid work.

EXAMPLES OF RESPONSIBILITIES, TASKS AND ACTIVITIES TYPICALLY ASSIGNED TO THE FUNCTION:
-Meets with customers at home, office, point of service or in a home;
-Ensures the rental of accommodation activities for applicants (visit of the accommodation and common areas with the applicant, telephone or in-person interview, verification and validation of supporting documents, calculation and entry of rent, preparation and signature of the first lease with possibilities of amendments, information to the tenant, coordination of the handing over of keys, etc.);
-Contributes to housing rental activities, presentation to the selection committee, visit of the accommodation and common areas, etc.;
-Guides, informs and advises clients about the lease, complaint management, the concept of neighbourhood choice, housing, areas of selection, alternative services, regulations, standards, procedures and other government programs;
-Ensures the mandatory housing change activities, in the event of a disaster, during major work or for health or psychosocial reasons (visit of the housing, liaison with the stakeholders concerned, presentation to the selection committee, validation of the choice, preparation and signature of the lease and the property disposition form, possibility of amendment, preparation of the file for the Administrative Housing Tribunal in the event of a dispute, etc.);
-Visits tenants (new tenants following their move in to facilitate their integration, tenants aged 70 and over, if necessary, to collect documents, to make appropriate referrals in the event of loss of autonomy or other health problems, when changing housing for health or psychosocial reasons) and makes courtesy calls;
-Initially updates and maintains up-to-date information on parking spaces and conservatories to facilitate rental;
-Makes the necessary checks to detect unsanitary problems and refers to the relevant stakeholders;
-Registers and updates lists for reduced mobility from time to time. Participates in annual fire drills as required;
-Detects cases of unauthorized occupancy and prepares files for the Tribunal administratif du logement;
-Collaborates closely with leasing agents - Lease management and, when the situation requires it or when a consensual agreement is reached between two employees, carries out field tasks that contribute to the team's common objectives;
-Represents the company before the Administrative Housing Tribunal and other organizations;
-Participates in the development of standard methods and procedures. Performs various administrative tasks, participates in various projects and committees according to the needs of the organization;
-In collaboration with the community organization and operations, meets with tenant associations annually or as needed. Supports co-workers;
-Collaborates with other departments by carrying out field interventions in order to ensure compliance with building regulations.

Minimum academic background required
-DEC in social assistance, social work, administrative techniques or special education or equivalent.

Minimum experience required
-Two years of experience as a socio-economic assistance officer, in a helping or assisting relationship with a disadvantaged clientele or in an administrative position within a socio-community organization or equivalent.

Minimum general knowledge required
-Very good knowledge of communication and interviewing techniques
-Good knowledge of French and English
-Basic knowledge of mathematics
-Ability to apply laws, regulations, etc.

Are you an example of benevolence and do you have a particular concern for people's well-being? We look forward to meeting you!

This organization working in the field of real estate is looking for an administrative officer for their sanitation department.

Examples of tasks and responsibilities
- Acts as administrative support for the planning, monitoring, control and distribution of any work to the activities of the administrative unit.
- Ensures the preparation, follow-up, control or coordination of certain files relating to housing, work recordings, fumigation, elevator maintenance contracts, disasters or other similar files.
- Enters information related to the follow-up of maintenance work requests and performs administrative reconciliation of work records.
- Verifies the conformity of the data entered on invoices, purchase orders, delivery notes and other similar documents.
- Prepares and carries out requisitions.
- Follows up and updates maintenance work lists.
- Completes, prepares and follows up on attendance records, travel and other related reports.
- Ensures the updating of the various computer files of the administrative unit.
- Files and photocopies various administrative documents.
- Ensures the transmission of documents to be given to contractors or external stakeholders.
- Prepares reports related to the follow-up of purchase orders.
- Ensures the distribution of maintenance work as needed.
- Proceeds or participates in the closure of work requests when required.
- Approves, enters and follows up on contractors' invoicing.
- Opens and monitors claims files.
- Processes invoices in the financial system.

Desired profile
-Good knowledge of French and spoken English
-Good knowledge of mathematics
-Good knowledge of the operation of office automation tools and accounting rules
-Good knowledge of the issues of maintaining a residential building
-At least two years of experience in a similar position

Join the ranks of this organization that does everything possible to make its employees feel good!

Are you looking for new challenges in the field of administrative support? We've got the job for you! Whether you want to work for a company working in social intervention, in real estate, in the legal field, in human resources or in accounting, we have a wide range of positions that will make you happy!

Some positions include accounting or human resources functions, and therefore offer you a wide variety of tasks and challenges! Others involve customer service activities such as reception or support for other employees, which allows you to use your abilities to establish and promote good human contacts! Do you like to revise texts or solve problems? We will find you the dream job, as assistant, clerk or receptionist!

Whether you have no experience in administrative support or you have been in the field for a few years but want to explore new avenues, let us know your dreams, we are here to help you find your ideal job!

A major player in the real estate industry in Montreal, and recognized as a great place to work, this company is looking for administrative agents for various sectors.

Example of tasks and responsibilities
- Acts as administrative support for the planning, monitoring, control and distribution of any work to the activities of the administrative unit.
- Ensures the preparation, follow-up, control or coordination of certain files relating to housing, work recordings, fumigation, elevator maintenance contracts, disasters or other similar files.
- Enters information related to the follow-up of maintenance work requests and performs administrative reconciliation of work records.
- Verifies the conformity of the data entered on invoices, purchase orders, delivery notes and other similar documents.
- Prepares and carries out requisitions.
- Follows up and updates maintenance work lists.
- Completes, prepares and follows up on attendance records, travel and other related reports.
- Ensures the updating of the various computer files of the administrative unit.
- Files and photocopies various administrative documents.
- Ensures the transmission of documents to be given to contractors or external stakeholders.
- Prepares reports related to the follow-up of purchase orders.
- Ensures the distribution of maintenance work as needed.
- Proceeds or participates in the closure of work requests when required.
- Approve, enter and follow up on contractors' invoicing.
- Opens and monitors claims files.
- Processes invoices in the financial system.
- Receives, screens and routes telephone calls and visits to or from the administrative unit.
- Receives complaints or requests from tenants and transmits to them any relevant information relating to the maintenance of buildings.
- Ensures the collection of rents received as well as the preparation of bank deposits.
- Performs the entry of payments received and ensures the accuracy of the data in accordance with the relevant files. Records payments received or to be made in the tenants' file.
- Keeps up to date the rent payments received, charges the sums to the client's account.
- Follows up on emergency calls (outside of business hours) and vacant accommodations.

Desired profile
- Good knowledge of spoken French and English,
- Good knowledge of mathematics,
- Good knowledge of accounting rules,
- Knowledge of the problems of maintenance of a residential building,
- Knowledge of various software and office equipment.

Looking for that kind of challenge? We look forward to your application!

Located in Old Montreal, this professional firm is looking for an Executive Assistant. As such, you will play a crucial role in the day-to-day running of the business by ensuring efficient administrative management and ensuring smooth communication with customers and associates.

Examples of tasks
-Efficient organization of business trips, including booking tickets and accommodations.
-Regular update of customer contacts in CRM and Outlook systems.
-Professional translation of documents between French and English.
-Logistical support during events and trainings, ensuring their smooth running.
-Accurate recording of expenses in the management system.
-Creation, layout, revision and correction of various documents, ensuring a professional presentation.
-Proactive management of client requests in the firm's CRM.
-Accurate invoicing and rigorous follow-up of payments.

Your profile
-Solid experience in administrative management, including the management of emails, phone calls, mail and documents.
-Proven organizational and planning skills, including organizing business trips and coordinating events and trainings.
-Ability to translate documents between French and English.
-Adaptability and versatility, with the ability to work independently in a dynamic environment.
-Attention to detail and accuracy in document management, invoicing and payment tracking.
-Fluency in French and English.

Benefits
-Competitive salary;
-A number of weeks of vacation that takes into account your professional experience;
-Casual dress;
-A bank of personal days;
-Telemedicine service;
-Annual stipend to promote well-being;
-Possibility of teleworking;
-Group insurance;
-Group retirement savings program with employer contribution.

Join this company that cares about the well-being of its employees and that does everything possible to facilitate a balance between professional and personal life.

This firm, which values the contribution of each of its employees, is looking for an Administrative Assistant in Patents.

Tasks
-Manage an associate's agenda proactively and efficiently, coordinate meeting logistics;
-Write, verify and transmit correspondence;
-Communicate with clients as needed and follow up on their requests;
-Produce expense reports;
-Allocate time entries;
-Manage invoicing;
-Ensure follow-up and communication with the various departments;
-Perform all other related tasks.

The advantages
-A management team and colleagues who are approachable and grateful for your contribution;
-A friendly and inclusive work atmosphere;
-A flexible approach integrating both teleworking and presence in the office according to the needs of the team;
-A competitive total compensation and benefits package;
-A flexible and accessible group insurance program upon hiring;
-A group savings plan with employer participation;
-A vacation policy taking into account experience and years of service, giving the right to 3 to 6 weeks of vacation;
-Annual flexible days improving work-life balance;
-An unlimited bank of sick days;
-A 24-7 telemedicine service allowing you to have access to medical consultations quickly and without travel;
-An employee and family assistance program, including a stress management and well-being program with a focus on mental well-being;
-An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged;
-The remuneration of your overtime.

Do you recognize yourself in the following?
-Post-secondary education (DVS, AEC or DEC) in secretarial work, office technology, administration or office automation;
-Minimum of 5 years of relevant experience, preferably in a similar environment;
-Perfect bilingualism in French and English;
-Excellent proficiency in the MS Office suite;
-Proficiency in the Elite program or experience in accounting software is an asset;
-Demonstrate creativity and resourcefulness in the various document production mandates;
-Show dynamism and teamwork.

Join a human and authentic team that stands out for its expertise, excellence, creativity and generosity!

Located in the heart of downtown Montreal, this company is looking for a paralegal for a temporary position at 21 hours per week. This person will perform various administrative tasks related to the issuance and follow-up of customer contracts, among other things.

KEY RESPONSIBILITIES:
-Produce, as required, from templates, lease agreement, documents, letters, notes and other correspondence and prepare to send them to external stakeholders.
-Prepare the content of the various draft legal documents (service contracts, assignments and contract amendments, letters of agreement, formal notice, etc.) with the help of indications.
-Produce, as required, from templates, commercial leases as well as amendments and other related documentation.
-Suggest, if necessary, proposals following the analysis of the files and their specificities, particularly of a contractual nature or having legal terminology.
-Process, respond and follow up on requests for information as well as legal correspondence and requirements contained in lease agreements with stakeholders (internal and external stakeholders, customers).
-Prepare the preparation of files with the various relevant documents. (e.g., approval, variance, framework agreement, etc.).
-Ensure the entry, updating and management of information related to contractual monitoring in accordance with established guidelines.
-Consult various specialized sites or case law databases (CIDREQ, CAIJ and others), in order to validate and find various information of a legal nature.
-Ensure the collection and compliance of the information necessary for the production of the various agreements in accordance with the laws, regulations, policies, standards and procedures in force.
-Validate all the information indicated in the contracts or any other type of agreement (dates, rooms, special conditions, rates, etc.) and report anomalies for correction.
-Carry out contractual follow-up with customers (e.g.: receipt of proof of insurance, duly signed contracts and other relevant follow-ups).
-Maintain a record of lease agreements, legal records and signed agreements.
-Check the conformity of insurance certificates.
-Make requests and follow-ups with the bailiffs' offices.
-Perform all other related tasks.

TECHNICAL SKILLS:
-Very good knowledge of spoken and written French and English
-Very good verbal and written communication skills
-Proficiency in Microsoft Office software
-Very good knowledge of legal information sites (e.g. CIDREQ, Publications du Québec, the Canadian Legal Information Institute, legal information access centre)
-Very good knowledge of legal terminology
-Very good knowledge of EBMS software, an asset

PERSONAL SKILLS:
-Excellent customer service and teamwork skills
-Organizational skills
-Management of priorities and deadlines
-Rigor in the production of documents, verification of information and in follow-ups
-Attention to detail
-Research, analysis and document production skills
-Respect for confidentiality
-Autonomy, interpersonal skills and flexibility, resourcefulness
-Ability to work under pressure

ACADEMIC REQUIREMENTS AND EXPERIENCE:
-Diploma of Professional College Studies DEC in a program of study appropriate to the job.
-Three years of experience relevant to the duties of the position.
-Experience in commercial or corporate law.
-Experience in litigation is an asset.

We look forward to getting to know you!

This company working in the field of real estate and known for putting everything in place for the well-being of its employees is looking for an administrative officer.

Examples of responsibilities
-Invoice tenants and follow up.
-Reconcile the list of staff and vendors as necessary with their specific assignment in collaboration with the administrative units involved.
-Prepare reports related to budget monitoring.
-Ensure the replacement for vacation or absence of the senior administrative officer if necessary.
-Coordinate the receipt and follow-up of bids as required.
-Open and monitor major improvements and contract management files.

Personal Skills and Knowledge
-Good knowledge of spoken French and English
-Good math skills
-Good knowledge of the operation of office automation tools and accounting rules
-Good knowledge of the issues of maintaining a residential building
-Three years of experience in a similar position.

Interested in this position? We look forward to hearing from you!

This organization working in the field of real estate is looking for health intervention agents.

Job description:
-Receives requests for intervention related to the problems of tenants whose housing is unhealthy or congested;
-Evaluates the situation by visiting the tenant, analyzes the problem, intervenes with the tenant to make him/her aware and responsible for the problem and ensures the tenant's collaboration to correct the situation within a reasonable time;
-Recommends and puts into practice, if necessary, depending on the situation of vulnerability, original solutions that can be brought to the situations that have arisen and ensures that the solutions are applied;
-Organizes and conducts information meetings with tenants aimed at the prevention, identification, development and implementation of solutions to eradicate vermin and pests present in homes. If necessary, refers the tenant to the appropriate resources;
-Works in collaboration with all internal stakeholders (tenant relations officer, social worker, maintenance and repair worker, director, etc.) and external (extermination contractors, organizations such as CLSCs and social economy organizations);
-In collaboration with the sectors, plans and organizes the inspection of housing in the housing stock. Assists and supervises the exterminator during the inspection of problematic buildings and during extermination work. Notifies tenants in writing of the inspection, ensures the registration and proper use of pesticides used by extermination contractors. Accompany the tenant in all stages of extermination until the eradication of the problem;
-Evaluates tenants who are in a vulnerable situation, implements an intervention plan to stop the infestation, targets at-risk housing and ensures follow-up of treatments carried out by contractors;
-Organizes and provides training, sensitizes and advises the various internal and environmental stakeholders regarding the insalubrity of housing and the means to remedy it. Also acts as an advisor, expert and reference to various external stakeholders (e.g. elected officials, City of Montreal inspectors and suppliers);
-Prepares files to be heard by the Régie du logement in cases of vermin infestation, recommends prosecution or eviction, organizes preparatory meetings with tenants, assists the attorney in proceedings if necessary;
-Testifies and represents the interests of the company during court hearings. In collaboration with the Legal Department, coordinates evictions for sanitary reasons, acts as a resource person and attends the eviction;
-Participates in the development, drafting and updating of documents (e.g. procedures, policies, reports, standards, recommendations) related to his/her field of activity;
-Deals with complaints from tenants, elected officials and City of Montreal inspectors and acts as a respondent to them in the follow-up;
-Intervenes in urgent situations (presence of rats or wild animals, intervention with the media) and impromptu situations requiring expertise;
-Ensures, when required, the performance of any related activity that he or she is reasonably able to perform.

Profile sought:
-Diploma of College Studies (DEC) in social sciences, social work, or special education;
-Three years of experience in helping or assisting a disadvantaged clientele.
-Experience as a socio-economic assistance officer (an asset).

Do you like to find solutions to problems? Do you know how to show compassion to people who need support? We look forward to telling you more about this position!

Working in the field of real estate and having the well-being of the population at heart, this company is looking for a real estate manager. Reporting to the Senior Director of Real Estate Operations, the person directs, coordinates and controls all leasing activities. He or she is responsible for the quality of the services provided to the various tenants served. He or she promotes, develops and encourages best management practices in a spirit of continuous improvement. He or she ensures consistency of practices and corrects deviations. He or she also ensures the quality and safety of living environments and the application of building regulations.

Responsibilities
-Work in collaboration with the Head of the Real Estate Projects Department to offer the best service;
-Plan, organize, manage and control the human, financial, material and informational resources required for the activities of his/her department;
-Ensure the staffing, integration and training of new employees in collaboration with the human resources department;
-Establish annual objectives and evaluate the contribution of his/her team;
-Act as the person responsible for the rental of all units, the collection of rents and the management of second-instance complaints (neighbourhood problems, unsanitary conditions, safety, mental health problems, loss of autonomy, illegal occupation, etc.);
- Manage policies, procedures and regulations (building by-laws, allocation by-laws and rentals) and ensure their effectiveness with respect to the quality of living environments and occupancy of the premises;
- Control and ensure compliance with the laws, regulations and standards that govern the rental of accommodation;
-Maintain partnerships and business relationships with the various institutional and community stakeholders in the social housing stock;
-Manage and transfer legal proceedings within his/her field of activity to the incumbent of files at the Administrative Housing Tribunal, with the exception of cases of non-payment of rent;
-Negotiate and follow up on payment agreements on a monthly basis in order to collect amounts owed by tenants;
-Follow up on the progress of tenants' eligibility files for rent subsidies with the subsidy leasing agent;
-Ensure a follow-up of rental agreements for resident concierges in collaboration with the coordinator of the human resources department;
-Establish and maintain the list of contact persons for grant applications;
-Ensure compliance with and application of the rental regulations regarding the calculation of rents for new and renewed leases;
-Follow up with tenants refusing rent increases and possibly transfer files to the TAL holder for rent fixing;
-Develop, establish and publicize the orientations, needs and vision of customer service to all tenants in the real estate portfolio;
-Ensure that tenants are offered quality, equitable services and a pleasant and safe living environment;
-Control the procedures and quality standards of tenant services (surveys, visits, etc.);
-Establish and maintain the monthly dashboard listing the monitoring of statistics of all tenant services activities and ensure the correction of discrepancies;
-Promote the implementation of best management practices in a spirit of continuous improvement;
-Define with the real estate projects department the time allocated to the rental of vacant housing units and ensure compliance with the allocated deadlines;
-Follow up on requests for housing adaptations;
-Supervise the termination of leases, assignments, subleases;
-Develop management methods and strategies to maximize the occupancy rate of vacant housing;
-Contribute to the identification of client needs and social issues in living environments;
-Prepare the budget of his/her department in collaboration with the Senior Director, Finance and Administration;
-Participate and collaborate in various meetings of partner community groups;
-Develop and maintain good relationships with tenants, organizations, partners and community groups;
-Ensure the implementation of protocols or collaboration agreements with stakeholders in the health and social services network to facilitate tenants' access to quality care and services.

Qualifications sought
-2 years of experience as a manager
-Advanced French, Intermediate English
-Possess a driver's license
-Have a university education in administration or humanities

Are you looking for a job that will allow you to put your great organizational skills and your unparalleled interpersonal skills to good use? We look forward to getting to know you!

Working in the field of addiction, this company is looking for a coordinator who will take care of accounting and human resources. This person will be responsible for tasks related to the organization's accounting process, mainly those related to accounts payable, month-ends and payroll, in addition to ensuring the constant updating of HR files. This position offers a hybrid way of working.

Your mandate

At the end of the month or year:
-Coordinate the month-end process and account for monthly entries.
-Carry out monthly bank reconciliation.
-Perform credit card transaction reconciliation.
-Analyze cash flow and prepare working capital.
-Assist the Director of Finance in updating monthly dashboards.
-Follow up on budgets and analyze variances.
-Assist the Director of Finance in the preparation of working papers for the annual audit.
-Prepare quarterly GST/QST reports.
-Collect information to establish the year-end demarcation.
-Coordinate month-end and year-end procedures for Acomba or Quickbooks.

Account payable:
-Make the payment of accounts payable.
-Follow up on invoices.
-Prepare and issue cheques and electronic payments on a weekly basis.
-Communicate with suppliers and collaborators.
-Enter data into the various software.
-Prepare the trial balance of the cash register.
-Perform entries in Acomba and/or Quickbooks.

Pay:
-Compile timesheets.
-Update the payroll file and vacation and leave tracks.
-Prepare Records of Employment as required and follow up on CRA requests as required.
-Prepare the payroll on Nethris.
-Enter payroll entries in Acomba and Quickbooks.

Communications and Union Liaison:
-Make the payment of union dues.
-Update employee seniority monthly and annually with vacations.
-Update the monthly report of new hires and departures.

Petty cash:
-Perform petty cash reconciliation.
-Prepare and make the cash deposit at the bank.

Other tasks:
-Prepare monthly statistics.
-Coordinate accounting and prepare cheques for fund transfers.
-Contribute to management optimization projects.
-Any other related tasks or ad hoc analysis as required.

Human resources:
-Coordinate the preparation of the forms and information required when hired.
-Create employee folders on Agendrix and/or Sharepoint.
-Update employee files and salary changes.
-Follow up on probation endings.
-Follow up on leave and vacation banks and analyze balance discrepancies with Nethris.
-Prepare criminal record requests to the law firm.
-Register and maintain the files employed in the group insurance.
-Prepare the calculation of the appropriate deduction for group insurance.
-Post vacancies on the partner sites online as well as internally.
-Record computerized transactions.

Requirements and Experience:
-College diploma in accounting
-Excellent command of Excel, Outlook, Acomba, Quickbooks and Agendrix.
-2-5 years of experience

Skills required:
-Organizational skills and ability to manage multiple files at once.
-Priority management.
-Ability to adapt.
-Discretion and a spirit of synthesis.
-Rigor and punctuality.
-Good judgment and analytical ability.
-Good public and interpersonal skills.

Is this the new challenge you have been looking for? Give us the honor of getting to know you!

This firm where excellence meets benevolence is looking for a person with experience in administrative support in the legal world. This person will join their business law team which is looking to welcome new talent to collaborate with several of its partners in their offices in Montreal.

The challenges
-Prepare, review and correct correspondence and all other documents of an administrative nature;
-Provide careful support for the management of lawyers' agendas;
-Conduct conflict searches, prepare letters of engagement, open, organize and file physical and virtual files;
- Ensure the revision and correction of pro formas as well as the sending of invoices. In addition, follow up on billing requests and be in charge of filling in time entries;
- Organize the logistics of lawyers' travel.

Benefits
-A competitive total compensation;
-A hybrid and flexible work environment integrating both teleworking and presence in the office according to the needs of the teams and in which life balance is at the heart of priorities;
-A health and wellness reimbursement program, an insurance plan that adapts, a telemedicine service and a generous retirement savings plan;
-A friendly work atmosphere where the values of respect, openness, innovation, diversity, equity and inclusion are put forward;
-A culture and leaders who promote an excellent employee experience by prioritizing autonomy, recognition, collaboration and the development of full potential;
-Be part of a company that is committed to giving back to the community;
-Ergonomic, bright offices and a gym with equipment and sports classes offered to all.

Qualifications
-Hold a diploma of professional studies in secretarial studies;
-Have a minimum of five years of experience in a similar position;
-Be fluent in French and English, both oral and written;
-Proficiency in the Microsoft Office suite;
-Be concerned about offering high-quality customer service that allows you to deal with several stakeholders;
-Have an outstanding sense of organization and know how to manage priorities while taking initiatives.

Join this firm that recognizes talent and focuses on everyone's potential, and offers its employees several continuing education opportunities.