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Recognized as a pillar of construction in Montreal, this company is looking to expand its team. The successful candidate will act as a legal assistant and paralegal, prepare and review construction contracts and assist the company's lawyers with various tasks.

Duties and Responsibilities:
- Drafting, reviewing and formatting of construction, subcontracting, procurement, professional services contracts, etc.;
- Coordination and follow-up of signatures and conservation of official signed versions;
- Assist the legal team with:
-- Updating the company's registrations in various registers (Registre des entreprises du Québec; Régie du bâtiment du Québec; Public Procurement Authority; Lobbyists' Hub);
-- Preparation, review, sending and filing of legal proceedings;
-- Monitoring of legal deadlines, particularly for legal construction hypothecs, claims or notices of change;
-- Drafting of various documents in the context of corporate and real estate transactions;
-- Minute book management;
-- Any other related tasks.

Competency Profile for this position:
- Strong organizational and priority management skills;
- Strong ability to anticipate problems and implement effective solutions;
- Discretion and a sense of confidentiality.

Requirements:
- Minimum 5 years of experience;
- Hold a Diploma of Collegial Studies (DEC) in paralegal technology (asset);
- Good legal knowledge (in construction law, real estate law and/or corporate law) (asset);
- Knowledge of the various standard construction contracts, such as CCDC and ACC (asset);
- Excellent written and spoken French;
- Advanced English skills (written and spoken) (asset);
- Good command of the Microsoft Office suite;
- Excellent social skills with a collaborative attitude and the demonstrated ability to deal professionally with internal and external partners.

This position offers a very competitive salary, 4 weeks of vacation, and a hybrid work mode.

Join this team of passionate people who will appreciate you at your true value! We look forward to getting to know you!

Focusing on a collaborative environment and committed to the development of its talents, this firm is looking for a legal assistant in litigation.

Tasks
-Support lawyers and partners in litigation;
-Plan and organize the work of lawyers according to deadlines;
-Review, format or modify various legal documents (correspondence, contracts, procedures, etc.);
-Transcribe dictations;
-Prepare electronic workbooks of procedures, exhibits, authorities, fencing binders, etc.;
-Prepare documents related to invoicing, time entry and follow up on receivables.

The benefits
-A management team and colleagues who are approachable and grateful for your contribution;
-A friendly and inclusive work atmosphere;
-A flexible approach integrating both teleworking and presence in the office according to the needs of the team;
-A competitive total compensation and benefits package;
-A flexible and accessible group insurance program upon hiring;
-A group savings plan with employer participation;
-A vacation policy taking into account experience and years of service, giving the right to 3 to 6 weeks of vacation;
-Annual flexible days improving work-life balance;
-An unlimited bank of sick days;
-A 24-7 telemedicine service allowing you to have access to medical consultations quickly and without travel;
-An employee and family assistance program, including a stress management and well-being program with a focus on mental well-being;
-An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged;
-The remuneration of your overtime.

Do you recognize yourself in the following?
-Training in secretarial work, legal secretarial or equivalent training;
-5 years or more of experience in legal secretarial work;
-Experience as a litigation legal assistant, an asset;
-Perfect bilingualism in English/French both orally and in writing;
-Excellent grammar;
-Proficiency in Word (layout, styles, etc.);
-Concern for internal and external customers;
-Strong adaptability;
-Autonomy and speed of execution;
-Team spirit and initiative.

Join a human and authentic team that stands out for its expertise, excellence, creativity and generosity!

Do you want to work with dynamic, passionate, dedicated people who care about providing exceptional customer service? Here's your chance! This firm located in downtown Montreal is looking for a Legal Administrative Assistant. Working within the advocacy department with a particular focus on Indigenous law, the successful candidate will perform, in collaboration with his/her colleagues, comprehensive legal administrative work, of a responsible and confidential nature, for a group of professionals.


RESPONSIBILITIES
-Coordinate the flow of documents between legal professionals, various internal and external stakeholders, as well as clients at all levels;
-Organize and accelerate the workflow of professionals, initiating appropriate follow-up actions;
-Accurately and efficiently prepare court documents and correspondence independently;
-Provide proactive support in the daily activities of professionals;
-Demonstrate initiative and good judgment in order to relieve professionals of administrative tasks;
-Provide organizational support to optimize the practice of professionals;
-Perform any other duties as assigned.

QUALIFICATIONS
-Diploma in legal administrative support from a recognized post-secondary institution;
-A minimum of three to five years of litigation experience is preferred;
-Exceptional organizational skills;
-Excellent knowledge of provincial courts;
-Ability to manage a large and varied workload;
-Advanced computer skills and excellent proficiency in the Microsoft Office suite;
-Excellent customer service skills and professionalism;
-Excellent verbal and written communication skills;
-Strong problem-solving skills, including the ability to prioritize while managing conflict or evolving situations.

This position offers a hybrid work mode and a competitive salary and benefits.

Join the ranks of this firm that puts employee satisfaction first. We look forward to getting to know you!

Do you want to join the ranks of a firm that puts employee satisfaction first? Here's your chance! This firm located in downtown Montreal is looking for a legal assistant to join their business law department. As this position has a particular focus on insolvency, the successful candidate will perform, in collaboration with his/her colleagues, comprehensive legal administrative work of a responsible and confidential nature for a group of professionals.


RESPONSIBILITIES
-Coordinate the flow of documents between legal professionals, various internal and external stakeholders, as well as clients at all levels;
-Organize and accelerate the workflow of professionals, initiating appropriate follow-up actions;
-Accurately and efficiently prepare court documents and correspondence independently;
-Provide proactive support in the daily activities of professionals;
-Demonstrate initiative and good judgment in order to relieve professionals of administrative tasks;
-Provide organizational support to optimize the practice of professionals;
-Perform any other duties as assigned.

QUALIFICATIONS
-Diploma in legal administrative support from a recognized post-secondary institution;
-A minimum of three to five years of experience in business law is preferred;
-Exceptional organizational skills;
-Excellent knowledge of provincial courts;
-Ability to manage a large and varied workload;
-Advanced computer skills and excellent command of the Microsoft Office suite;
-Excellent customer service skills and professionalism;
-Excellent verbal and written communication skills;
-Strong problem-solving skills, including the ability to prioritize while managing conflict or evolving situations.

This position offers a hybrid work mode and competitive salary and benefits.

Be part of this team of dynamic, passionate, dedicated people who care about providing exceptional customer service!

Do you want to work with dynamic, passionate, dedicated people who care about providing exceptional customer service? Here's your chance! This firm located in downtown Montreal is looking for a legal assistant to join their employment law department. The successful candidate will provide comprehensive legal administrative support, of a confidential and responsible nature, to one or more professionals.


RESPONSIBILITIES
-Organize the workload and ensure its timely execution through the professional's office, and implement follow-up measures, as required;
-Prepare legal documents and correspondence accurately and with minimal instructions;
-Transcribe and type legal documents and correspondence;
-Act as a liaison between professionals and a variety of individuals, groups, internal and external clients at all levels;
-Offer proactive support to the professional's practice on a daily basis;
-Demonstrate initiative and judgment in order to lighten the administrative tasks of the professional.

QUALIFICATIONS
-Diploma of Administrative Assistant or Legal Administrative Assistant and a minimum of five years of experience in labor law;
-Knowledge of the Microsoft Office suite;
-Great ease at the keyboard required;
-Ability to communicate effectively with other members of the firm, combined with the ability to respond to clients' needs in a professional and courteous manner;
-Ability to work independently, as well as within a team;
-Excellent communication skills, both oral and written;
-Bilingualism (French/English) required;
-Ability to multitask in a fast-paced environment.

This position offers a hybrid work mode and competitive salary and benefits.

Join the ranks of this firm that puts employee satisfaction first. We look forward to getting to know you!

Distinguished by its authenticity and the pursuit of the highest standards of the profession, this firm is looking for a legal assistant to join their insurance litigation team.

The legal assistant is responsible for providing administrative and legal support to the lawyers with whom he or she will be paired in addition to providing support in the realization of mandates.

Role and Responsibilities
-Perform general administrative and legal secretarial work;
-Write and prepare various documents: legal procedures, forms, memos, etc.;
-Prepare client files (supporting documents, correspondence, etc.);
-Communicate with the various stakeholders in the files and carry out the required follow-ups;
-Review documents and correspondence to verify compliance with legal procedures and grammatical usage;
-Ensure agenda management;
-Ensure the management, organization of files and administrative follow-ups from the opening to archiving;
-Receive, filter, reply, transmit emails, calls and faxes, perform paper and electronic filing;
-Perform various administrative tasks (time entry, invoicing, expense account, etc.);
-Perform other clerical duties and special projects.

Requirements
-Minimum 3 years of experience as a legal assistant or equivalent required;
-In-depth knowledge of legal procedure in the field of litigation;
-Good command of French and English, oral and written;
-Perfect mastery of the Office suite;
-Meticulousness, attention to detail and good organizational skills;
-Demonstrate autonomy, discretion, a sense of responsibility and be able to work according to deadlines;
-Ability to work in a team;
-Customer service oriented person.

Pros
-A major firm renowned for its excellence and leadership, both in the legal services sector and in the local and foreign business community
-A stimulating environment and decision-making center in Montreal where you will be encouraged to make a difference and make a real impact on the firm's business
-To be part of a human, innovative and ambitious team where you can transform your ideas into concrete actions
-To collaborate with recognized professionals beyond provincial borders
-To take advantage of a flexible schedule and a competitive hybrid telecommuting policy
-For competitive compensation
-To access a range of benefits, including group insurance, a savings plan with employer participation, telemedicine, an employee assistance program and take part in sports activities set up by the firm
-To benefit from promising and inspiring partnerships in the legal field, business and in the communities where we are involved

Are you looking for a new challenge in a firm that does everything possible for the well-being of its employees? Give us the privilege of getting to know you!

This large law firm in downtown Montreal is looking to join its team with a bilingual legal assistant, in litigation, with a focus on labour law (pensions and benefits), to assist four partners specializing in the field.

Detailed responsibilities

Correspondence:
- Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening and distribution of mail as well as tracking and correspondence;
- Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace:
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of legal professionals;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including biographies of legal professionals;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
-Filing of inactive files in boxes for archival purposes;

Opening of files:
-Requests for conflict searches in NBI;
-Requests to open files in NBI;

Job Benefits:
-Hybrid position (3 days in the office);
-Group insurance from day one;
-Participation in a pension plan after one year;
-Schedule of 35 hours per week;
-Holidays according to experience;
-Salary between $70000 and $80000.

Do you have a minimum of 8 years of experience in the field?

Are you not afraid of the pace of work and the demands of litigation?

This position will allow you to put your expertise to good use in the field and contribute to the success of your professionals!

This large-scale law firm in downtown Montreal is looking for a real estate legal assistant. You will have to assist three paralegals, a partner and several associates who work in the fields of financial services, real estate, and business law.

Detailed responsibilities

Correspondence:
- Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening and distribution of mail as well as tracking and correspondence;
-Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace:
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of the legal professionals;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including the biography of the legal professionals;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
-Filing of inactive files in boxes for archival purposes;

Opening of files:
-Requests for conflict searches in NBI;
-Requests to open files in NBI;

Job Benefits:
-Hybrid position (3 days in the office);
-Group insurance from day one;
-Participation in a pension plan after one year;
-Schedule of 35 hours per week;
-Holidays according to experience;
-Salary between $70000 and $80000.

Do you have advanced notions of legal language and do you understand the complex functioning of a law firm?

Are you an autonomous, versatile and very rigorous person?

These are the three adjectives that best describe who we are looking for!

This renowned law firm in downtown Montreal is looking for a legal assistant to support a business law partner. We are looking for a profile with a lot of experience in invoicing, who appreciates the administrative aspect more than strictly legal. The person must know account management, rigorous time tracking, and invoice preparation and review at their fingertips.

Detailed responsibilities

Billing:
-Ensure the management of accounts;
-Carry out a rigorous monitoring of hours;
-Prepare and review invoices;

Correspondence:
-Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening and distribution of mail as well as tracking and correspondence;
-Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace:
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of the legal professional;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including the biography of the legal professional;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
- Filing of inactive files in boxes for archival purposes;

Opening of files:
-Requests for conflict searches in NBI;
-Requests to open files in NBI;

Job Benefits:
-Hybrid position (3 days in the office);
-Group insurance from day one;
-Participation in a pension plan after one year;
-Schedule of 35 hours per week;
-Holidays according to experience;
-Salary between $70000 and $80000.

Do you have experience in a legal environment, or do you have a background as an executive assistant, with great speed of execution and marked dynamism, and an ability to adapt to a very demanding field?

Are structuring and organising the administrative aspects of your day-to-day work part of your DNA?

It's a person like you that we're looking for, don't wait any longer!

This international law firm is looking to join its team with a legal assistant to assist a business law partner, more specifically in emerging and high-growth companies. We are looking for a well-structured, experienced, solid person who is able to manage several priorities in parallel in order to provide strategic and organized support on a daily basis to his or her professional.

Detailed responsibilities

Correspondence:
-Corrections and layouts of documents;
-Transcription of documents from cassettes, handwritten notes and telephone messages;
-Comparison of documents with Workshare;
-Opening and distribution of mail as well as tracking and correspondence;
-Various searches in MCDM and Intranet;
-Photocopies and scanning;
-Direct exchanges with other legal professionals as well as clients;

Case Management:
-Filing of documents and files;
-Opening and identification of folders and binders to file new documents;

Telephone:
-Answer the phone and follow up on internal and external calls when required;

Agenda:
-Management of the professionals' agenda;

Outlook:
-Electronic filing of emails;
-Printing and compilation of documents required by lawyers;

OnePlace :
-Research, data entry and update;

Miscellaneous reservations:
-Booking of travel, automobiles, hotels and restaurants;
-Booking of conference rooms for meetings, video conferences and client meetings;
-Ordering meals, beverages and others;

Conferences, seminars and training:
-Preparation of the participation approval memo when required;
-Obtaining relevant information including costs to establish the preliminary budget;
-Registration of the legal professional;
-Preparation of conference documentation using PowerPoint and transmission of the required information, including the biography of the legal professional;
-After the conference, retrieval of invoices and receipts of expenses incurred, finalization of the approval memo with actual costs and preparation of the expense reimbursement request;

Closing and archiving files:
-Filing of inactive files in boxes for archival purposes;

Opening of files:
-Requests for conflict searches in NBI;
-Requests to open files in NBI;

Job Benefits:
-Hybrid position (3 days in the office);
-Group insurance from day one;
-Participation in a pension plan after one year;
-Schedule of 35 hours per week;
-Holidays according to experience;
-Salary between $70000 and $80000.

Do you have at least 7 years of experience in a similar position?

Are you bilingual in order to be able to respond to a clientele located throughout Canada and internationally?

Send us your application without further delay!

Offering a collaborative environment and valuing the contribution of each and every member of its team, in addition to promoting the development of their talents, this firm is looking for a Legal Assistant - AI and New Technologies.

As a specialized legal assistant, you will play a pivotal role in providing administrative support to our legal team while contributing to the implementation of strategic projects. You will work closely with our specialist lawyers to manage the legal aspects of new technologies.

Tasks
-Administrative and Legal Support: Provide assistance in drafting, reviewing, and organizing legal documents relating to the practice area, including contracts, confidentiality agreements, and regulatory documents.
-Documentation Management and Compliance: Scan, file and archive legal and technical documents in the Electronic Document Management (EDM) system, while ensuring their compliance with legal and regulatory standards.
-Coordination and management of agendas: Organize meetings, manage agendas and ensure the logistics of legal or technical events, respecting priorities and deadlines.
-Writing and monitoring of reports: Prepare legal reports, risk analyses, and minutes of meetings, in collaboration with lawyers and technical experts.
- Legal and technical monitoring: Ensure continuous monitoring of the evolution of legislation on data confidentiality and artificial intelligence.
-Communication and customer relations: Ensure effective follow-up of customer requests, while providing a smooth and professional customer experience.

What is offered to you
-An entrepreneurial culture that allows you to take charge of and develop your practice;
-Accessible colleagues, experts in their field, evolving in a friendly and inclusive professional environment;
-Access to mentorship and professional training to propel your career development;
-An intellectually stimulating environment where you will be able to put forward your ideas and be involved in a variety of issues;
-A competitive total compensation and benefits package including:
--An advantageous bonus program recognizing your contribution to the firm;
--A flexible group insurance program that is accessible upon hiring;
--Annual flexible days improving work-life balance;
--A 24-7 telemedicine service allowing you to have access to medical consultations quickly and without travel;
--An employee and family assistance program, including a stress and well-being management program with a focus on mental well-being;
--An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged.

What is sought
-Education: Diploma in legal secretarial studies, legal administration or equivalent training.
-Experience: Minimum of 3 to 5 years of experience in a similar position, ideally in a legal or technology environment.
- Technical skills: Mastery of office tools (Microsoft Office, Outlook) and legal document management software.
-Languages: Bilingualism (French and English) oral and written.
-Key skills:
--Organizational skills, ability to prioritize tasks and work under pressure.
--Autonomy, attention to detail and ability to anticipate the needs of the team.
--Excellent written and oral communication skills.
--Ability to work in a team, discretion, and respect for confidentiality.

Were you looking for such a challenge? We look forward to meeting you!

Offering a collaborative environment and valuing the contribution of each and every member of its team, in addition to promoting the development of their talents, this firm is looking for a legal assistant in bank financing.

By joining the bank financing team, you will work closely with a human and authentic team that stands out for its expertise, excellence, creativity and generosity.

Tasks
-Support the lawyers in the bank financing team;
-Plan and organize the work of lawyers according to deadlines;
-Review, format or modify various legal documents (correspondence, contracts, procedures, etc.);
-Ensure the compilation of documents and the obtaining of signatures;
-Prepare the closing binders;
-Open and close files;
-Prepare documents related to invoicing, time entry and follow up on receivables;
-Other administrative tasks.

What is offered to you
-A management team and colleagues who are approachable and grateful for your contribution;
-A friendly and inclusive work atmosphere;
-A flexible approach integrating both teleworking and presence in the office according to the needs of the team;
-A competitive total compensation and benefits package;
-A flexible and accessible group insurance program upon hiring;
-A group savings plan with employer participation;
-A vacation policy taking into account experience and years of service, giving the right to 3 to 6 weeks of vacation;
-Annual flexible days improving work-life balance;
-An unlimited sick day bank, to avoid the hassle of a limited sick day bank;
-A 24-7 telemedicine service allowing you to have access to medical consultations quickly and without travel;
-An employee and family assistance program, including a stress management and well-being program with a focus on mental well-being;
-An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged;
-The remuneration of your overtime.

What is sought
-Training in secretarial work, legal secretarial or equivalent training;
-3 to 5 years, or more, of experience as a legal assistant in a law firm;
-Bilingualism English/French both oral and written;
-Experience with Closing Folders and iManage an asset;
-Excellent grammars;
-Proficiency in Word (layout, styles, etc.);
-Concern for internal and external customers;
-Strong adaptability;
-Autonomy and speed of execution;
-Team spirit and initiative.

Isn't that the challenge you were looking for? We look forward to meeting you!

This law firm, which stands out in the Quebec market, wishes to welcome a legal assistant to its insurance litigation group.

You will be immersed in a variety of challenging cases, providing essential support to your team. The diversity and complexity of insurance mandates will certainly transmit to you the passion for the field! The assistant-lawyer relationship is crucial for us: you will be a valuable asset to your team members as well as to the firm!

Profile and qualifications required
- Have a minimum of two years of litigation experience;
- Be recognized for your rigor, judgment and reasoning;
- Provide excellent customer service;
- Ability to work in a team;
- Be proficient in communication in French.

This position offers a hybrid work possibility.

Attractive benefits and salary according to your experience.

Join the ranks of this firm that is committed to the well-being and professional development of its members. We look forward to getting to know you!

This law firm, which stands out in the Quebec market, wishes to welcome a legal assistant to its civil and estate litigation group.

You will be immersed in a variety of challenging cases, providing essential support to your team. Your tasks will include preparing documents, managing deadlines, following up on files, etc. The assistant-lawyer relationship is crucial for us: you will be a valuable asset to your team members as well as to the firm!

Profile and qualifications required
- Have a minimum of two years of litigation experience;
- Be recognized for your rigor, judgment and reasoning;
- Provide excellent customer service;
- Ability to work in a team;
- Be proficient in communication in French.

This position offers a hybrid work possibility.

Join the ranks of this firm that is committed to the well-being and professional development of its members. We look forward to getting to know you!

Recognized as one of Canada's Top Employers, this law firm is looking for a Tax Legal Assistant to join its Montreal team.

The successful candidate must have a minimum of three years of relevant experience. He or she will be responsible for supporting lawyers in document management, agenda management and client support. The position offers a hybrid work environment. The language requirements for this position are high levels of writing and reading comprehension as well as a beginner level of oral communication, both in French and English.

Responsibilities:

Documents
-Prepares, edits, formats, prints, scans and revises correspondence, memoranda, major transaction documents, reports, forms, labels and other printed documents, by dictation, typing or other instructions, in accordance with the requirements established by the Tax Group.
-Coordinates and distributes tasks that need to be performed by different resource groups, such as document processing specialists, legal assistants, billing assistants, etc., as required, to ensure that these tasks are performed in a timely manner.
-Proofreads and verifies documents to ensure that they are clear, formatted appropriately, and that spelling and grammar are accurate.

Records and time management
-Manages files by: opening new files; maintains large and complex files; develops, maintains and uses an orderly filing and retrieval system so that archival paper records or electronic records are easily accessible; organizes legal and jurisprudence files.
-Collaborates with the Records Management Department and Legal Assistant Clerks to create, maintain and retain client files appropriately.
-Updates calendars for designated counsel, including their meetings, appointments, due dates, and client-related activities.

Lawyer and Client Support
-Coordinates lawyers' travel arrangements, including the preparation of itineraries and travel expense reports.
-Regularly updates contact names and addresses in the client database.
-Coordinates meetings with clients, including room reservations and arranging for food services or audio-visual equipment.

Mail, fax, and phone call reception functions
-Reviews and forwards incoming mail and faxes; prepares and processes mail and faxes to be sent; arranges for special mail or courier services as required.
-Receives, processes, screens and directs incoming calls, as directed by lawyers; responds to routine inquiries and client inquiries; takes messages as needed.

Financial and administrative functions
-Assists on a daily basis in the preparation and completion of time entries that will be processed by the billing assistant, according to the firm's standards.
-Works with finance to coordinate the opening of new client files and the launch of new mandates.
-Coordinates activities with functional area staff (internal services, marketing, etc.), as required.
-Provides constant support when other assistants are absent; assists assistants who must manage multiple tasks and deal with tight deadlines. Works proactively, positively, and productively as a team member.

Do you want to shine through your experience and your technical and interpersonal skills? Give us the privilege of getting to know you!

This firm, based on a culture of professional excellence, collaboration, innovation, thought leadership and entrepreneurship, is seeking a Manager, Legal Support Services who will provide training, advice, support and direction to members of the team. This position offers a hybrid work environment.

Your tasks:
-Identify needs for the efficient production and processing of the work of legal assistants (30-40 people).
-Work collaboratively with respect to the proposal, allocation and maintenance of legal assistant resources, including recommending teams, providing feedback and recommending a workplace for legal assistants and lawyers based on practice requirements.
-Ensure the development of legal assistants in order to achieve the objective of creating strong work units that focus on cooperation. This includes finding ways to assess skills, software and applications, and determining the most appropriate training tools and methods.
-Manage absences and plan vacations to ensure adequate coverage.
-Coach employees and manage staff in hybrid work mode.
-Train legal assistants and lawyers on success factors. Assist lawyers with performance-related discussions.
-Ensure efficiency and productivity improvements, implementation of constructive disciplinary measures, a formal performance improvement plan, or recommendation for additional training.
-Lead activities that promote team cohesion.
-Organize meetings with legal assistants, e.g., brainstorming sessions, focus groups, informal engagement activities, etc.
-Identify process improvements, including improving workflow and optimizing the use of AI and mentoring Continuous Improvement Committee members to achieve team goals.
-Lead the employee performance management process, which includes setting performance objectives and communicating and collecting ongoing feedback. Obtain feedback from clients (lawyers) on a regular basis.
-Recommend annual salary increases.
-Act as the primary liaison between counsel and legal assistants, and between management and legal assistants.
-Manage concerns that arise within teams of lawyers and legal assistants.
-Identify problems, develop innovative solutions, communicate with relevant parties and follow up on these problems until they are resolved.
-Work collaboratively to meet operational needs, share management issues and best practices, improve efficiency, standardize work processes and participate in Legal Support Services projects.
-Maintain records and see to the compilation and preparation of reports concerning statistics related to personnel or services.
-Analyze data to identify themes and trends. Present strong recommendations for change.
-Collaborate in the annual preparation of financial and staffing budgets. Conduct verification and preparation of monthly reports.

The ideal candidate will be distinguished by the following profile:
-College diploma in administration, human resources or other relevant field, or equivalent work experience.
-Minimum of 10 years of experience, including a minimum of three years in managing large teams, ideally in a professional services environment.
-Well-developed problem-solving, conflict management and negotiation skills, including the ability to resolve performance and discipline issues. Ability to seek and implement creative solutions.
-Excellent analytical reasoning and critical thinking skills.
-Demonstrated numeracy skills.
-Strong written and oral communication skills (in French and English).
-Demonstrated ability to communicate effectively.
-Intermediate knowledge of the Office suite.
-Achievements in change management and strong interest in continuous process improvement.
-Recognized skills for organizing and prioritizing work in a fast-paced environment on a national platform.
-Ability to build strong relationships based on trust in order to achieve support and results.

What is offered to you:
-Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program and a technology expense allowance.
-Competitive compensation and generous time off, including a day off for volunteer activities and a day off for your birthday.
-Opportunities for growth and professional development at all levels, in a culture that fully encourages and values dialogue-based feedback.
-The opportunity to get involved in the community and a commitment to equity, diversity and inclusion.
-A collaborative and cohesive culture where lawyers and business teams work together towards a common goal.

Do you want to join the ranks of a firm that emphasizes the development of the full potential of its employees? Give us the privilege of getting to know you!

This renowned law firm is looking for a junior or intermediate business law assistant for its Montreal office.

Role and Responsibilities of the Position:
- Ensure agenda follow-ups;
- Be familiar with and apply internal procedures and follow up on correspondence;
- Ensure the opening and maintenance of client files;
- Formatting and correcting large documents;
- Ensure the transcription, revision and finalization of various legal documents in both French and English;
- Assemble binders for folders;
- Communicate with customers by phone;
- Manage contacts in Interaction;
- Prepare expense reports;
- Prepare invoicing and correct draft invoices;
- Update volumes of rights;
- Maintain accurate file filing systems with up-to-date lists and ensure archiving of files;
- Demonstrate an ability to manage several files at once and an ability to work under pressure;
- Demonstrate professionalism, initiative, creativity and open-mindedness;
- Demonstrate team spirit and collaboration both within the work team and with all members of the firm's staff;
- Organize work in general and take on various other related tasks.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 2 to 3 years of experience in legal secretarial work in business law in large law firms;
- Advanced technical knowledge of Word software and intermediate for Excel and Powerpoint software from the MS Office suite;
- Fluently bilingual with excellent written and verbal communication skills, both in French and English;
- Reliability, diligence and punctuality;
- Ability to manage emergencies and prioritize tasks;
- Excellent interpersonal skills;
- Availability to work overtime on occasion;
- Experience in business law in a large firm will be considered an asset.

Job Benefits
- Paid overtime.
- Bank time possible up to 35 hours per year.
- Participation in an RRSP after one year with employer contribution.
- Group insurance paid at 100% from day 1 for dental and medication and after 3 months for disability.
- Sick days: no fixed number.
- Gym or sport paid at 80% up to $650 per year.

Do you want to join a dynamic team in a professional firm where the respect and well-being of employees are a priority? Give us the privilege of getting to know you!

This renowned law firm is looking for a litigation assistant for its Montreal office.

Role and Responsibilities of the Position:
- Complex agenda management and meeting deadlines;
- Daily assistance to lawyers;
- Management of a large volume of emails;
- Transcription, revision and finalization of various legal documents and procedures;
- Management of legal deadlines and procedures;
- Maintenance and filing of documents according to the Court's procedures;
- Telephone communications with customers;
- Contact management in Interaction;
- Opening of files;
- Invoicing (including ebilling);
- Application of internal procedures.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 5 to 10 years of experience in legal secretarial litigation;
- Fluency in Word and very good knowledge of the MsOffice suite;
- Excellent written and verbal communication skills, both in English and French;
- Excellent organizational skills and speed of execution;
- Excellent initiative, sense of responsibility and resourcefulness;
- Reliability, professionalism, punctuality, team spirit, discretion;
- Ability to manage multiple files simultaneously, emergencies and prioritize tasks;
- Excellent interpersonal skills;
- Availability to work overtime, when required.

Job Benefits
- Paid overtime.
- Time in the bank possible up to 35 hours per year.
- Participation in an RRSP after one year with employer contribution.
- Group insurance paid at 100% from day 1 for dental and medication and after 3 months for disability.
- Sick days: no fixed number.
- Gym or sport paid at 80% up to $650 per year.

Do you want to join a dynamic team in a professional firm where the respect and well-being of employees are a priority? Give us the privilege of getting to know you!