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Basing its practice on excellence for both its clients and its employees, this law firm is looking for a reservist/legal assistant to join its team.

The employee who will occupy this position will be part of a bilingual team and will be required to work on documents in French or English for lawyers, clients or professionals who only understand and communicate in English or French. Some requests will be sent only in French or English.

The successful candidate will be responsible for providing support to team members in various practice groups, managing applications, and providing support and production of documents.

You will be responsible for the following:

General
- Collaborate harmoniously with team members to provide comprehensive assistance with all matters related to triage and request management. Be quick to respond to questions, consistently meet deadlines, and foster smooth cooperation between the various departments and individuals within the firm.
- Effectively manage workflow variations with little supervision. Oversee the management of requests, establish work priorities and ensure the right coordination to complete it on time.
- Answer questions related to processes and assist time holders in resolving their problems according to their area of expertise and responsibilities.
- Liaise with other firm support resources and forward requests to them as appropriate to ensure the effective and appropriate use of resources.
- Ensure that requests are accurately tracked in the workflow system. Provide support within the resource center.
- Continuously improve professional knowledge and technical skills through active participation within the team. Share knowledge, information and mentorship with stakeholders and team members to create a positive and collaborative environment.
- Ensure quality control of one's own work, asking specific questions when appropriate, and review the work of others.
- Provide support to lawyers in specific practice groups, as required, to maintain the support provided by the firm's Legal Support Services and ensure continuity of legal operations and client satisfaction.
- Perform all other tasks as required.

Operational and administrative support
- Collaborate with Resource Centre clients to process time-limit expenses by creating expense reports in accordance with guidelines established by the firm.
- Submit and process cheques and invoices from vendors and third parties in the firm's system.
- Provide administrative support, including printing, scanning, faxing, photocopying, archiving, saving and changing the names of documents in the firm's document management system, preparing notebooks, copying documents to CDs or USB keys, entering data into the database, and downloading or uploading files from the Internet or databases.
- Work with the Records Management department to create, maintain and save client files in accordance with the firm’s policies and guidelines.

Documents (foundational support)
- Write, perform basic corrections and formatting and review correspondence, memos, major transaction documents, reports, forms, labels, etc.
- Proofread draft documents and ensure proper formatting, spelling, grammar and clear text.
- Prepare simple legal documents for the Court.

Lawyer and Client Support
- Assist clients with everything related to booking travel, preparing itineraries taking into account their preferences, including booking airfare, hotel rooms, ground transportation and meals.
- Update customer names and addresses in the database on a regular basis.
- Assist various practice groups in the preparation of legal documents ensuring that established requirements are taken into account.
- Maintain a good level of knowledge of legal terminology, court rules and procedures, and medical terminology, as applicable.

The ideal candidate will be distinguished by the following profile:
- Post-secondary degree in a legal assistant program.
- One to three years of relevant work experience preferably in the legal field or other professional services.
- Bilingualism in French and English required.
- Intermediate-level skills in the use of the Microsoft suite (Outlook, Word, Excel, PowerPoint).
- Gain and maintain a thorough understanding of the firm's operational policies, processes and technology unique to the firm.
- Have strong word processing, spelling, writing and editing skills.
- Work effectively with other team members and demonstrate tact, respect, and professionalism in all interactions.
- Provide a high level of service to colleagues and clients (on a restricted basis/as needed related to specific requests).
- Demonstrate strong organizational skills when it comes to assessing priorities and completing tasks; demonstrate strong time management skills and a good ability to multitask and work under pressure to meet tight deadlines.
- Be a good listener to be able to identify the needs of clients and colleagues; ask questions to clarify expectations, seek to understand situations, problems and concerns.
- Be responsive to requests from clients and colleagues and keep them informed of the progress made in the processing of their requests; ability to identify and address obstacles that may hinder the achievement of the desired outcome in a timely manner.

What is offered to you:
- Exceptional benefits from day one including firm-paid group insurance coverage, a wellness program and a technology expense allowance.
- Competitive compensation, between $58,000 and $70,000 depending on your experience, overtime pay, generous time off, including a day off for volunteer activities and a day off for your birthday, a hybrid work mode (3 days in the office) and a schedule from 8 a.m. to 4 p.m. or 10 a.m. to 6 p.m.
- Opportunities for growth and professional development at all levels, with a culture that fully encourages and values dialogue-based feedback.
- The opportunity to be frequently involved in the community and a commitment to equity, diversity and inclusion.
- A collaborative and cohesive culture where lawyers and business teams work together towards a common goal.

Join this dynamic and professional team in this position that will bring you diversity of tasks and daily challenges! We look forward to getting to know you!

This firm, which advocates the collaborative spirit and the well-being of its employees, is looking for a Civil and Commercial Litigation Assistant. The incumbent's main mandate is to provide administrative and legal support to the lawyers with whom he/she will be matched. It will therefore be a question of supporting them in the performance of their duties both through the drafting of documents and procedures and the management of files, the court agenda and prescriptions. This person is also called upon to follow up on client files, perform related tasks such as time entry, file closure, filing, etc.

Responsibilities
- Establish contacts and follow up with the various stakeholders (clients, lawyers, opposing parties, etc.);
- Open, file paper or electronically, follow up and organize files, notices to the court, dockets, etc.;
- Prepare the usual litigation procedures;
- Transcribe, draft and correct legal documents;
- Ensure the writing of emails, and the reading of draft procedures;
- Coordinate evidence management, filing, dictation;
- Manage the lawyers' agenda and ensure a good follow-up of court deadlines, important reminders;
- Coordinate in the organization of interrogations;
- Perform other administrative duties as required.

Profile
- Education with a legal specialization (DEC) or any other relevant related field;
- Minimum of 5 years' experience in a similar role, as a legal assistant in litigation;
- Have solid knowledge of commercial and civil litigation procedures;
- Fluent French, and English at professional level;
- Mastery of the functions of the Office suite;
- Ability to manage multiple files at the same time and prioritize tasks;
- Sense of organization, autonomy and responsibility;
- Dynamism and initiative;
- Interpersonal skills (customer focus);
- Good team player;
- Rigor, discretion and attention to detail.

Are you looking for a job that gives you opportunities for career advancement? Give us the privilege of getting to know you!

Location: Montreal / Sherbrooke

This firm specializing in patents and trademarks is looking for a patent agent with rigor and experience to join its team and contribute to the strategic management of its clients' patent portfolios.

Your role:
- Draft and file patent applications in accordance with Canadian and international requirements.
- Assess the patentability of inventions by conducting extensive prior art searches.
- Manage patent portfolios, monitoring procedures and deadlines.
- Work closely with inventors, engineers and lawyers to define the best protection strategies.
- Prepare responses to patent office examination reports.
- Write opinions on freedom to operate and validity of patents.
- Advise clients on the best strategies for filing and managing their intellectual property.

What we offer you:
- A flexible working environment - partial teleworking.
- Competitive compensation – tailored to your experience and qualifications.
- Attractive benefits: group insurance, holidays, telemedicine and more.
- A growing firm with opportunities for development.
- A team of IP experts fostering collaboration and knowledge sharing.
- A diverse customer base from the most innovative technology sectors.

Profile sought:
- Certification as a patent agent.
- Degree in engineering or science with a solid understanding of technical concepts.
- Experience in patent drafting and intellectual property case management.
- Bilingualism (French and English) written and oral, to communicate with a diverse clientele.
- Rigor and analytical mind, with an ability to simplify complex technical concepts.
- Expertise in one of these fields: aerospace engineering, civil engineering, electrical engineering, computer / software engineering, mechanical engineering, robotics engineering.

This firm values expertise and excellence. You will work in an environment where your intellectual property know-how can be fully expressed. You will have the opportunity to work on challenging issues and play a key role in protecting the innovations of tomorrow.

Are you looking for a challenging position that offers you interesting benefits? Give us the privilege of getting to know you!

This law firm, which stands out in the Quebec market, wishes to welcome a legal assistant to its insurance litigation group.

You will be immersed in a variety of challenging cases, providing essential support to your team. The diversity and complexity of insurance mandates will certainly transmit to you the passion for the field! The assistant-lawyer relationship is crucial for us: you will be a valuable asset to your team members as well as to the firm!

Profile and qualifications required
- Have a minimum of two years of litigation experience;
- Be recognized for your rigor, judgment and reasoning;
- Provide excellent customer service;
- Ability to work in a team;
- Be proficient in communication in French.

This position offers a hybrid work possibility.

Attractive benefits and salary according to your experience.

Join the ranks of this firm that is committed to the well-being and professional development of its members. We look forward to getting to know you!

Recognized as one of Canada's Top Employers, this law firm is looking for a Litigation Legal Assistant to join its Montreal team.

The successful candidate must have a minimum of three years of relevant experience. He or she will be responsible for supporting lawyers in document management, agenda management and client support. The position offers a hybrid work environment. The language requirements for this position are high levels of writing and reading comprehension as well as a beginner level of oral communication, both in French and English.

Responsibilities:

Documents
-Prepares, edits, formats, prints, scans and revises correspondence, memoranda, major transaction documents, reports, forms, labels and other printed documents, by dictation, typing or other instructions, in accordance with the requirements established.
-Coordinates and distributes tasks that need to be performed by different resource groups, such as document processing specialists, legal assistants, billing assistants, etc., as required, to ensure that these tasks are performed in a timely manner.
-Proofreads and verifies documents to ensure that they are clear, formatted appropriately, and that spelling and grammar are accurate.

Records and time management
-Manages files by: opening new files; maintains large and complex files; develops, maintains and uses an orderly filing and retrieval system so that archival paper records or electronic records are easily accessible; organizes legal and jurisprudence files.
-Collaborates with the Records Management Department and Legal Assistant Clerks to create, maintain and retain client files appropriately.
-Updates calendars for designated counsel, including their meetings, appointments, due dates, and client-related activities.

Lawyer and Client Support
-Coordinates lawyers' travel arrangements, including the preparation of itineraries and travel expense reports.
-Regularly updates contact names and addresses in the client database.
-Coordinates meetings with clients, including room reservations and arranging for food services or audio-visual equipment.

Mail, fax, and phone call reception functions
-Reviews and forwards incoming mail and faxes; prepares and processes mail and faxes to be sent; arranges for special mail or courier services as required.
-Receives, processes, screens and directs incoming calls, as directed by lawyers; responds to routine inquiries and client inquiries; takes messages as needed.

Financial and administrative functions
-Assists on a daily basis in the preparation and completion of time entries that will be processed by the billing assistant, according to the firm's standards.
-Works with finance to coordinate the opening of new client files and the launch of new mandates.
-Coordinates activities with functional area staff (internal services, marketing, etc.), as required.
-Provides constant support when other assistants are absent; assists assistants who must manage multiple tasks and deal with tight deadlines. Works proactively, positively, and productively as a team member.

Do you want to shine through your experience and your technical and interpersonal skills? Give us the privilege of getting to know you!

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its labour and employment law practice.

Role and Responsibilities of the Position:
- Provide day-to-day assistance to lawyers;
- Management of the agenda and legal deadlines;
- Transcription of dictations, drafting, revision and finalization of various legal documents and procedures in labor law and litigation, under the direction of lawyers;
- Make time entries and invoicing;
- Proofreading;
- Email management;
- Preparation of proceedings and files for hearings;
- Management of the customer database in Interaction;
- Maintaining the filing system and filing documents according to appropriate procedures.
- Application of internal procedures.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 5 years of experience in legal secretarial work;
- Proficiency in Word and very good knowledge of the MsOffice suite;
- Excellent written and verbal communication skills, both in English and French;
- Attention to detail;
- Reliability, professionalism, punctuality, team spirit, discretion;
- Initiative, resourcefulness and sense of responsibility;
- Ability to manage emergencies and prioritize tasks;
- Ability to manage multiple files simultaneously;
- Excellent interpersonal skills;
- Availability to work overtime, when required.

Job Benefits:
- Hybrid mode, 4 days in the office.
- Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
- Paid overtime.
- Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
- Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
- Gym or sport paid at 80% up to $650 per year.

We look forward to your application!

A large firm with offices in downtown Montreal is currently looking for a legal assistant to join its civil litigation practice group.

Role and Responsibilities of the Position:
- Daily assistance to lawyers;
- Agenda management, and compliance with deadlines;
- Email management;
- Transcription, drafting, revision and finalization of various legal documents and procedures;
- Management of legal deadlines and procedures;
- Maintenance and filing of documents according to the Court's procedures;
- Telephone communications with customers;
- Management of the client database in Interaction, as required;
- Opening of files;
- Invoicing (experience with ebilling, an asset);
- Application of internal procedures.

Education and experience required:
- Diploma of Secondary Vocational Studies (DVS) or Diploma of Collegial Studies (DEC) in Office Automation, with a legal specialization;
- 5 years of experience in legal secretarial work in litigation;
- Proficiency in Word and very good knowledge of the MsOffice suite;
- Excellent written and verbal communication skills, both in English and French;
- Attention to detail;
- Excellent organizational skills and speed of execution;
- Excellent initiative, resourcefulness and sense of responsibility;
- Reliability, professionalism, punctuality, team spirit, discretion;
- Ability to manage multiple files simultaneously, work urgently and prioritize tasks;
- Excellent interpersonal skills;
- Availability to work overtime, when required.

Job Benefits:
- Hybrid mode, 3 days in the office.
- Vacation weeks/year: 3 weeks to 5 weeks, depending on experience.
- Paid overtime.
- Participation in an RRSP after 1 year, a 4% pension plan that increases to 4.5% after 5 years, 5% after 10 years and 5.5% after 15 years. The employer contributes even if the employee does not contribute.
- Group insurance paid at 100% from day 1 for dental and prescription drugs and after 3 months for disability.
- Gym or sport paid at 80% up to $650 per year.

We look forward to your application!

Do you want to join the ranks of a firm that puts employee satisfaction first? Here's your chance! This firm located in downtown Montreal is looking for a legal assistant to join their business law department. As this position has a particular focus on insolvency, the successful candidate will perform, in collaboration with his/her colleagues, comprehensive legal administrative work of a responsible and confidential nature for a group of professionals.


RESPONSIBILITIES
-Coordinate the flow of documents between legal professionals, various internal and external stakeholders, as well as clients at all levels;
-Organize and accelerate the workflow of professionals, initiating appropriate follow-up actions;
-Accurately and efficiently prepare court documents and correspondence independently;
-Provide proactive support in the daily activities of professionals;
-Demonstrate initiative and good judgment in order to relieve professionals of administrative tasks;
-Provide organizational support to optimize the practice of professionals;
-Perform any other duties as assigned.

QUALIFICATIONS
-Diploma in legal administrative support from a recognized post-secondary institution;
-A minimum of three to five years of experience;
-Exceptional organizational skills;
-Excellent knowledge of provincial courts;
-Ability to manage a large and varied workload;
-Advanced computer skills and excellent command of the Microsoft Office suite;
-Excellent customer service skills and professionalism;
-Excellent verbal and written communication skills;
-Strong problem-solving skills, including the ability to prioritize while managing conflict or evolving situations.

This position offers a hybrid work mode and competitive salary and benefits.

Be part of this team of dynamic, passionate, dedicated people who care about providing exceptional customer service!