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This law firm where excellence meets benevolence is looking for an experienced person to embody an executive assistant position.
As an Executive Assistant, you will contribute significantly to the efficiency and productivity of the Managing Partner by ensuring optimal organization of his activities and files. You will be responsible for managing complex administrative tasks that require a thorough understanding of the firm's operations and practices. You will also act as a liaison with several stakeholders to respond to various requests to the Managing Partner.

The challenges we offer you
-You will proactively and strategically manage the agenda and schedule of the Managing Partner;
-You will write and edit correspondence, follow up and manage emails with great attention to detail;
-You will actively participate in the preparation, review and editing of high-level documents and presentations;
-You will coordinate business trips efficiently and fluidly, anticipating needs and unforeseen events;
-You will ensure the complete logistical preparation necessary for the smooth running of the meetings, including note-taking and rigorous follow-up of actions, as needed;
-You will develop, implement and maintain an efficient filing system for optimal information management;
-You will coordinate various internal projects, ensuring deadlines are met, facilitating communication and collaboration with stakeholders and providing regular reports on project progress to the Managing Partner;
-You will identify and propose continuous improvement initiatives to optimize internal processes and increase operational efficiency.

What is offered to you
-A competitive total compensation;
-A health and wellness reimbursement program, a flexible insurance plan, a telemedicine service and a generous retirement savings plan;
-A friendly work atmosphere where the values of respect, openness, innovation, diversity, equity and inclusion are put forward;
-A culture and leaders who advocate an excellent employee experience, prioritizing autonomy, recognition, collaboration and the development of full potential;
-Be part of a company that is committed to giving back to the community;
-Ergonomic, bright offices and a gym with equipment available to all members.

About You
-You have a college or university diploma in a related field of study;
-You have 10 years of experience in a similar position, including at least five 5 years in a senior management assistant position;
-You are fluent in French and English, both oral and written;
-You master the MS Office suite and you are very comfortable with computer tools that you like to use optimally;
-You have excellent interpersonal skills, good political acumen as well as the ability to anticipate needs and move things forward quickly with little direction;
-You enjoy working in a fast-paced environment where you can put forward your organizational skills and your approach focused on efficiency and the search for innovative solutions;
-You are known for your rigor, discretion and ability to handle sensitive information with tact.

Here is a magnificent challenge that offers a great continuation to your career! Give us the privilege of getting to know you!

Recognized for the quality of the professional mental health services it offers, this North Shore clinic is looking for a rigorous, autonomous and organized clinical coordinator - secretary - receptionist to ensure the daily coordination of its activities. Under the supervision of the management, the Clinical Coordinator ensures the smooth running of clinical activities. She supports the interdisciplinary team, coordinates services for children and their families, and ensures that appointments are organized efficiently and clinical protocols are followed.

Do you have experience in the field and are looking for a part-time position that offers a hybrid work mode?

Key Responsibilities
-Plan, organize and coordinate the clinical services offered to clients:
--Return customer calls if necessary, answer questions about services and terms and conditions (costs, process, etc.).
--Use the platform to make appointments and set up customer files.
--On site: secretarial work, putting together paper files, ensuring supplies are up to date, etc.
-Liaise between stakeholders, families, schools and external partners.
-Contribute to the quality of services provided and customer satisfaction.
-Collaborate in the recruitment, reception and integration of new professionals.

Requirements
-Have secretarial experience
-Have a concern to offer outstanding customer service
-Have good knowledge of technological tools
-Have good organizational skills
-Demonstrate empathy and good listening skills

Give us the privilege of getting to know you!

Are you looking for new challenges in the field of administrative support? We've got the job for you! Whether you want to work for a company working in social intervention, in real estate, in the legal field, in human resources or in accounting, we have a wide range of positions that will make you happy!

Some positions include accounting or human resources functions, and therefore offer you a wide variety of tasks and challenges! Others involve customer service activities such as reception or support for other employees, which allows you to use your abilities to establish and promote good human contacts! Do you like to revise texts or solve problems? We will find you the dream job, as assistant, clerk or receptionist!

Whether you have no experience in administrative support or you have been in the field for a few years but want to explore new avenues, let us know your dreams, we are here to help you find your ideal job!

Located in Old Montreal, this professional firm is looking for an Executive Assistant. As such, you will play a crucial role in the day-to-day running of the business by ensuring efficient administrative management and ensuring smooth communication with customers and associates.

Examples of tasks
-Efficient organization of business trips, including booking tickets and accommodations.
-Regular update of customer contacts in CRM and Outlook systems.
-Professional translation of documents between French and English.
-Logistical support during events and trainings, ensuring their smooth running.
-Accurate recording of expenses in the management system.
-Creation, layout, revision and correction of various documents, ensuring a professional presentation.
-Proactive management of client requests in the firm's CRM.
-Accurate invoicing and rigorous follow-up of payments.

Your profile
-Solid experience in administrative management, including the management of emails, phone calls, mail and documents.
-Proven organizational and planning skills, including organizing business trips and coordinating events and trainings.
-Ability to translate documents between French and English.
-Adaptability and versatility, with the ability to work independently in a dynamic environment.
-Attention to detail and accuracy in document management, invoicing and payment tracking.
-Fluency in French and English.

Benefits
-Competitive salary;
-A number of weeks of vacation that takes into account your professional experience;
-Casual dress;
-A bank of personal days;
-Telemedicine service;
-Annual stipend to promote well-being;
-Possibility of teleworking;
-Group insurance;
-Group retirement savings program with employer contribution.

Join this company that cares about the well-being of its employees and that does everything possible to facilitate a balance between professional and personal life.