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This renowned company working in the construction industry is looking for an Executive Assistant. This person will be responsible for providing high-level administrative support to the team of Vice-Presidents by ensuring the smooth running of day-to-day operations and facilitating the management of priorities.

Duties and Responsibilities
- Manage the agenda, coordinate meetings and travel
- Ensure the organization of internal and external meetings and make all the necessary arrangements
- Manage inbound and outbound communications including phone calls, emails, and correspondence
- Write, layout, review and distribute documents, reports and presentations
- Ensure proactive follow-up of business development files
- Follow up with the project management team on the various sites
- Contribute to the achievement of the company's objectives
- Participate in process efficiency improvement projects.

Competency Profile for this Position
- Ability to effectively manage multiple tasks and prioritize in a dynamic environment
- Excellent communication skills, with the ability to write clear and professional documents in French and English
- Ability to interact in a professional and courteous manner with people at all levels of the organization
- Ability to handle sensitive information with the utmost confidentiality
- Proficiency in the use of common office software
- Proactivity and Responsiveness; Ability to anticipate needs and act proactively to solve problems

Are you looking for a new challenge in a dynamic company that cares about the well-being of its employees? Grant us the privilege of meeting you!

Located in Old Montreal, this European delegation, which operates mainly in English, is looking for an administrative assistant who enjoys varied tasks.

Examples of tasks
-Secretarial support in organizational, administrative and operational activities,
-Receptionist service for this European delegation’ offices,
-Administration of a complex archive of documentation, the national documentation of the organization and correspondence,
-Upkeeping of the delegation public space; reception area, meeting room, kitchen, copy room and Representative's reception area,
-Providing planning and controlling of the organization’s budget,
-Managing and updating the organization’s website,
-Assisting in the preparation for the organization’s meetings,
-Organizing and assisting in official receptions and other social events hosted by the delegation,
-Maintaining the agenda and scheduling appointments,
-Drafting of covering letters, acknowledgements, interview replies and routine correspondence,
-Assisting in the production of working papers, reports, correspondence or the creation of other documents and perform overall control on format and quality dispatching and mailing of letters and documents,
-Making arrangements for meetings by reserving rooms and equipment and inviting participants,
-Assisting, when appropriate, in the preparation of the meeting agenda and related documentation,
-Assisting to the extent possible, all visitors
-Screening and dispatching of incoming telephone calls and e-mail messages,
-Filing, retrieving and, if necessary, amending and maintaining up to date the office copies of documents and reports.

Competencies
-College degree in secretariat or other relevant field or proven clerical experience.
-Excellent computer skills especially MsOffice and website management.
-Experience in meeting preparation and planning.
-Experience in document retrieval, archiving.
-Experience in bookkeeping and budgeting.
-Good efficiency in English (spoken and written), basic French.
-Accurate, flexible, adaptable and culture sensitive with excellent skills in interactions in a multicultural environment.

This position offers group insurance.

Looking for a new challenge? Give us the privilege of meeting you!