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Working in the health field, our client is looking for an assistant to support the executive assistant to the president and the general manager. The Assistant reports to the President and CEO and will be supervised by the Executive Assistant and will provide administrative and support to affiliated associations, the legal department and the communications department.

Key Responsibilities
- Participate in the preparation of Council meetings.
- Prepare and follow up on documents with the relevant authorities.
- Write various documents.
- Respond to requests from affiliated associations.
- Coordinate the President's tour during the holding of Annual General Meetings.
- Perform various administrative tasks for the Legal Department and Communications Department, including file management, meeting organization, agenda management and expense report preparation.
- Replace the receptionist on an ad hoc basis.

Desired profile
- Hold a college diploma in secretarial studies, office automation or equivalent experience.
- Have at least two years of experience in a similar position.
- Have a very good knowledge of the Office suite, including MS SharePoint and MS Teams.
- Have an excellent command of French, both oral and written.
- Knowledge of oral and written English is an asset.
- Know how to be autonomous and proactive in the management of your files.
- Have excellent synthesis and writing skills.
- Demonstrate rigor, discretion and diplomacy.
- Ability to meet deadlines.
- Be appreciated for your ability to manage several tasks simultaneously.
- Be recognized for your sense of organization and collaboration.

Working conditions
- Full-time position and work schedule of 32.5 hours per week
- 12 sick days
- Summer schedule from June 24 to Labour Day
- Office closure from December 24 to January 2 (paid)
- Group insurance after 3 months (the premium is paid 100% by the company)
- Short- and long-term disability
- Defined benefit pension plan after 6 months
- Employee Assistance Program
- Advantageous holidays.

The position offers a teleworking opportunity in accordance with internal policy.

Do you have a few years of experience in the field and want a position that offers you stability and advantageous conditions? Give us the privilege of getting to know you!

One of Canada's largest business law firms is looking for a Document Support Assistant for its Montreal office.

Tasks
-Proofread and verify documents (formatting, spelling and grammar in French and English);
-Produce, format, modify, redact, convert, assemble and print various documents (procedures, reports, PowerPoint presentations, organizational charts, Excel spreadsheets, graphs, PDFs, etc.);
-Create various complex and voluminous documents of a legal or other nature by transcription or scanning;
-Ensure the printing and assembly of various documents for production in court;
-Perform information research (scroll, SEDAR, CANLII, Enterprise Registrars);
-Offer reformatting solutions and advice on the presentation of documents according to the firm's standards of excellence;
-Maintain lines of communication with the various stakeholders regarding the production of their documents and their requirements;
-Deliver quality and precision work within the allotted deadlines;
-Any other related tasks.

Qualifications
-Advanced knowledge of Microsoft Office suite functions (Word, Excel, PowerPoint) and Adobe Acrobat
-High level of bilingualism, spoken and written (French and English)
-Good learning ability and desire to keep one's expertise up to date
-Organizational skills, attention to detail and strong proofreading skills
-Team player and excellent interpersonal skills
-Excellent customer service
-Great autonomy, flexibility, versatility and ability to work under pressure

This position currently offers a hybrid work mode, which includes a requirement to work partially in the office.

Do you want to join the ranks of a firm that values the collaboration and well-being of its employees, all with a 35-hour schedule per week and attractive compensation and benefits? Give us the privilege of getting to know you!