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With offices around the world, this firm, which prides itself on doing everything possible for the satisfaction of its employees, is looking for a Senior Legal Administrative Assistant in Business Law.

RESPONSIBILITIES
-Organize the workload and ensure its timely execution through the professional's office, including implementing follow-up measures, as required.
-Prepare legal documents according to general precedents or as directed by the professional, with little or no direction from the professional.
-Prepare letters, memos, etc. confidential in nature, which may be written independently and presented to the supervisor for verification or may be dictated or transcribed from paper notes.
-Act as a liaison between the professional and a variety of individuals, groups, internal and external clients at all levels.
-Deal with and respond to routine correspondence that does not require the attention of the professional.
-Manage the reminder system or database or calendar to ensure that deadlines are met.
-Prepare special reports, which may include data collection and summarization.
-Demonstrate initiative and judgment in order to lighten the administrative tasks of the professional.
-Create, monitor and maintain client files to ensure proper case management and customer service.
-Coordinate administrative tasks, e.g., accounting; opening and closing files; time entries; invoicing, etc.

QUALIFICATIONS
-Diploma of legal administrative assistant.
-More than 8 years of experience as a legal administrative assistant.
-Bilingualism (fluency in French and English).
-Ability to communicate effectively with other members of the firm, combined with the ability to respond to clients' needs in a professional and courteous manner.
-Ability to exercise discretion in the handling of confidential information.
-Ability to work independently, as well as within a team.
-Ability to complete a large amount of work to a high level of quality, sometimes in short deadlines.
-Ability to prioritize and reprioritize as needed.
-Ability to manage stress professionally.
-Knowledge of the Microsoft Office suite.

Join the ranks of this dynamic and passionate team!

Do you dream of being part of a culture that values integrity and respect for all individuals, in a team atmosphere where everyone feels supported and valued? Here is your opportunity!

The advantages:
-Competitive compensation and vacation allowance based on experience gained in the industry
-35-hour work week with remote, hybrid, or in-person work options
-Group insurance and telemedicine from the date of hire
-Simplified pension plan
-Employee Assistance Program
-Bonuses (obtaining a title, seniority, referencing candidates or new clients)
-Volunteer opportunities and matching employer donations to causes chosen by employees

Examples of responsibilities:
-Assist the team in the issuance of various insurance documents (insurance certificates, financing plan, etc.)
-Assist account managers in the verification of insurance policies
-Provide support to the billing department
-Provide support to obtain documents in a timely manner

Skills sought:
-A minimum of three years of experience in commercial damage insurance
-The ability to communicate in French and English
-Proficiency in Excel, Word, Outlook
-A mastery of TAM software (an asset).

What will set you apart:
-Having a valid damage insurance license from the AMF
-A college diploma in commerce, finance, business administration or a related field
-The ability to maintain stability and professional tolerance in a multi-tasking, multi-level and time-sensitive environment.

Join this team committed to making a positive impact on the lives of employees and customers.

This firm where excellence meets benevolence is looking for a person with experience in administrative support in the legal world. This person will join their business law team which is looking to welcome new talent to collaborate with several of its partners in their offices in Montreal.

The challenges
-Prepare, review and correct correspondence and all other documents of an administrative nature;
-Provide careful support for the management of lawyers' agendas;
-Conduct conflict searches, prepare letters of engagement, open, organize and file physical and virtual files;
- Ensure the revision and correction of pro formas as well as the sending of invoices. In addition, follow up on billing requests and be in charge of filling in time entries;
- Organize the logistics of lawyers' travel.

Benefits
-A competitive total compensation;
-A hybrid and flexible work environment integrating both teleworking and presence in the office according to the needs of the teams and in which life balance is at the heart of priorities;
-A health and wellness reimbursement program, an insurance plan that adapts, a telemedicine service and a generous retirement savings plan;
-A friendly work atmosphere where the values of respect, openness, innovation, diversity, equity and inclusion are put forward;
-A culture and leaders who promote an excellent employee experience by prioritizing autonomy, recognition, collaboration and the development of full potential;
-Be part of a company that is committed to giving back to the community;
-Ergonomic, bright offices and a gym with equipment and sports classes offered to all.

Qualifications
-Hold a diploma of professional studies in secretarial studies;
-Have a minimum of five years of experience in a similar position;
-Be fluent in French and English, both oral and written;
-Proficiency in the Microsoft Office suite;
-Be concerned about offering high-quality customer service that allows you to deal with several stakeholders;
-Have an outstanding sense of organization and know how to manage priorities while taking initiatives.

Join this firm that recognizes talent and focuses on everyone's potential, and offers its employees several continuing education opportunities.

This social organization is looking for customer support agents that makes every effort to ensure the well-being of its tenants and employees.

The skills sought:
-Knowledge of spoken and written French and English.
-Knowledge of the operation of a microcomputer, more particularly the Windows environment and Word and Excel software.
-Knowledge of social housing, housing and health and social services environments.
-Ability to develop bonds of trust with people.
-Ability to write activity and analysis reports.
-Ability to work autonomously, under pressure and to adapt to different clienteles.
-Good interpersonal relations and teamwork.

Examples of tasks:
-Welcoming people and receiving calls from people in difficulty who are urgently looking for housing.
-Ensure the classification of requests received in order to constitute and maintain a list of housing requests in emergency situations.
-Search for a temporary place of accommodation for households and make reservations.
-Ensure the verification of accommodation invoices.
-Establish and maintain a bank of available housing.
-Ensure a follow-up of people rehoused in emergency situations by accompanying and supporting these people in the search for permanent housing. If necessary, meet with them at the temporary accommodation site.
-Refer people who are not eligible for temporary accommodation to the relevant resources.
-Ensure the follow-up of the files of rehoused people with our housing partners.
-Coordinate, with any external agency, the services necessary to support people in need.
-Draft any administrative report requested by the immediate supervisor, including the production of statistical reports in relation to the reference service.

Do you wear your heart on your sleeve and want to share your interpersonal skills with people in need? All in a stimulating and warm work environment? We look forward to meeting you!

This organization working in the field of real estate is looking for an administrative officer for their sanitation department.

Examples of tasks and responsibilities
- Acts as administrative support for the planning, monitoring, control and distribution of any work to the activities of the administrative unit.
- Ensures the preparation, follow-up, control or coordination of certain files relating to housing, work recordings, fumigation, elevator maintenance contracts, disasters or other similar files.
- Enters information related to the follow-up of maintenance work requests and performs administrative reconciliation of work records.
- Verifies the conformity of the data entered on invoices, purchase orders, delivery notes and other similar documents.
- Prepares and carries out requisitions.
- Follows up and updates maintenance work lists.
- Completes, prepares and follows up on attendance records, travel and other related reports.
- Ensures the updating of the various computer files of the administrative unit.
- Files and photocopies various administrative documents.
- Ensures the transmission of documents to be given to contractors or external stakeholders.
- Prepares reports related to the follow-up of purchase orders.
- Ensures the distribution of maintenance work as needed.
- Proceeds or participates in the closure of work requests when required.
- Approves, enters and follows up on contractors' invoicing.
- Opens and monitors claims files.
- Processes invoices in the financial system.

Desired profile
-Good knowledge of French and spoken English
-Good knowledge of mathematics
-Good knowledge of the operation of office automation tools and accounting rules
-Good knowledge of the issues of maintaining a residential building
-At least two years of experience in a similar position

Join the ranks of this organization that does everything possible to make its employees feel good!

Are you looking for new challenges in the field of administrative support? We've got the job for you! Whether you want to work for a company working in social intervention, in real estate, in the legal field, in human resources or in accounting, we have a wide range of positions that will make you happy!

Some positions include accounting or human resources functions, and therefore offer you a wide variety of tasks and challenges! Others involve customer service activities such as reception or support for other employees, which allows you to use your abilities to establish and promote good human contacts! Do you like to revise texts or solve problems? We will find you the dream job, as assistant, clerk or receptionist!

Whether you have no experience in administrative support or you have been in the field for a few years but want to explore new avenues, let us know your dreams, we are here to help you find your ideal job!

A major player in the real estate industry in Montreal, and recognized as a great place to work, this company is looking for administrative agents for various sectors.

Example of tasks and responsibilities
- Acts as administrative support for the planning, monitoring, control and distribution of any work to the activities of the administrative unit.
- Ensures the preparation, follow-up, control or coordination of certain files relating to housing, work recordings, fumigation, elevator maintenance contracts, disasters or other similar files.
- Enters information related to the follow-up of maintenance work requests and performs administrative reconciliation of work records.
- Verifies the conformity of the data entered on invoices, purchase orders, delivery notes and other similar documents.
- Prepares and carries out requisitions.
- Follows up and updates maintenance work lists.
- Completes, prepares and follows up on attendance records, travel and other related reports.
- Ensures the updating of the various computer files of the administrative unit.
- Files and photocopies various administrative documents.
- Ensures the transmission of documents to be given to contractors or external stakeholders.
- Prepares reports related to the follow-up of purchase orders.
- Ensures the distribution of maintenance work as needed.
- Proceeds or participates in the closure of work requests when required.
- Approve, enter and follow up on contractors' invoicing.
- Opens and monitors claims files.
- Processes invoices in the financial system.
- Receives, screens and routes telephone calls and visits to or from the administrative unit.
- Receives complaints or requests from tenants and transmits to them any relevant information relating to the maintenance of buildings.
- Ensures the collection of rents received as well as the preparation of bank deposits.
- Performs the entry of payments received and ensures the accuracy of the data in accordance with the relevant files. Records payments received or to be made in the tenants' file.
- Keeps up to date the rent payments received, charges the sums to the client's account.
- Follows up on emergency calls (outside of business hours) and vacant accommodations.

Desired profile
- Good knowledge of spoken French and English,
- Good knowledge of mathematics,
- Good knowledge of accounting rules,
- Knowledge of the problems of maintenance of a residential building,
- Knowledge of various software and office equipment.

Looking for that kind of challenge? We look forward to your application!

With several residential buildings to its credit, this company is looking for a secretary-receptionist for weekend work (from Friday to Monday). The incumbent will receive requests for information and complaints from customers and answer their questions. This person will also perform the usual work of a receptionist, guide and assist visitors and perform some simple office tasks to provide administrative and clerical support.

Responsibilities
-Performs telephone and direct solicitation, receives telephone calls and routes them and/or takes the message in order to ensure or take action according to priorities, receives emergency calls from residents and forwards them to the person in charge on duty and acts as a relay to reach the staff.
-Greets and directs residents, visitors, suppliers, employees, etc., according to procedures and regulations so that people have access to the appropriate places.
-Provides rental information based on established information and rates and, if required, provides the prospective client with a tour of the premises for rental purposes and has the lease signed if necessary.
-Monitors the entry and exit of staff and residents and access according to procedures and regulations in order to ensure the right of access, to avoid the exit of merchandise and to ensure the safety of residents.
-Keeps a record of complex events in a daily journal, maintains and updates an evacuation log to be given to firefighters in the event of an emergency, as well as the register of absent or hospitalized residents.
-Performs filing, copying, scheduling, etc.
-Performs secretarial work: payroll monitoring, ordering of office supplies and other materials, analysis tables, sorting and distribution of mail.
-Prepares correspondence and documents such as schedules, charts, calendars, documentation and, depending on the information, meeting agendas; takes care of logistics, prepares posters and internal memos, gathers and assembles necessary documentation; attends meetings, writes minutes and follows up on files.
-Translates documents to meet the needs of a bilingual clientele.

Minimum general knowledge required:
-Good knowledge of office automation and able to converse properly in French and English.
-Profile sought: warm, pleasant, calm, honest and discreet person, capable of empathy, patient, who establishes good contacts and knows how to gain the trust and respect of others.
-Education: General Secondary V (DES) or Professional (DEP) in a discipline oriented towards office work (e.g., office automation, accounting, etc.).
-Minimum experience required: Six months of relevant experience.

Do you like to be in contact with people and are you looking for a work schedule from Friday to Monday? We look forward to your resume!