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Working in the field of addiction, this company is looking for a coordinator who will take care of accounting and human resources. This person will be responsible for tasks related to the organization's accounting process, mainly those related to accounts payable, month-ends and payroll, in addition to ensuring the constant updating of HR files. This position offers a hybrid way of working.

Your mandate

At the end of the month or year:
-Coordinate the month-end process and account for monthly entries.
-Carry out monthly bank reconciliation.
-Perform credit card transaction reconciliation.
-Analyze cash flow and prepare working capital.
-Assist the Director of Finance in updating monthly dashboards.
-Follow up on budgets and analyze variances.
-Assist the Director of Finance in the preparation of working papers for the annual audit.
-Prepare quarterly GST/QST reports.
-Collect information to establish the year-end demarcation.
-Coordinate month-end and year-end procedures for Acomba or Quickbooks.

Account payable:
-Make the payment of accounts payable.
-Follow up on invoices.
-Prepare and issue cheques and electronic payments on a weekly basis.
-Communicate with suppliers and collaborators.
-Enter data into the various software.
-Prepare the trial balance of the cash register.
-Perform entries in Acomba and/or Quickbooks.

Pay:
-Compile timesheets.
-Update the payroll file and vacation and leave tracks.
-Prepare Records of Employment as required and follow up on CRA requests as required.
-Prepare the payroll on Nethris.
-Enter payroll entries in Acomba and Quickbooks.

Communications and Union Liaison:
-Make the payment of union dues.
-Update employee seniority monthly and annually with vacations.
-Update the monthly report of new hires and departures.

Petty cash:
-Perform petty cash reconciliation.
-Prepare and make the cash deposit at the bank.

Other tasks:
-Prepare monthly statistics.
-Coordinate accounting and prepare cheques for fund transfers.
-Contribute to management optimization projects.
-Any other related tasks or ad hoc analysis as required.

Human resources:
-Coordinate the preparation of the forms and information required when hired.
-Create employee folders on Agendrix and/or Sharepoint.
-Update employee files and salary changes.
-Follow up on probation endings.
-Follow up on leave and vacation banks and analyze balance discrepancies with Nethris.
-Prepare criminal record requests to the law firm.
-Register and maintain the files employed in the group insurance.
-Prepare the calculation of the appropriate deduction for group insurance.
-Post vacancies on the partner sites online as well as internally.
-Record computerized transactions.

Requirements and Experience:
-College diploma in accounting
-Excellent command of Excel, Outlook, Acomba, Quickbooks and Agendrix.
-2-5 years of experience

Skills required:
-Organizational skills and ability to manage multiple files at once.
-Priority management.
-Ability to adapt.
-Discretion and a spirit of synthesis.
-Rigor and punctuality.
-Good judgment and analytical ability.
-Good public and interpersonal skills.

Is this the new challenge you have been looking for? Give us the honor of getting to know you!

Specializing in litigation, this boutique firm, which brings together lawyers with recognized expertise, representing clients in all spheres of civil and commercial litigation, is looking for a Director of Legal Personnel and Professional Development.

The incumbent is responsible for supervising associates and paralegals and is responsible for the professional development of the legal team. He or she plays a pivotal role in maximizing talent, maintaining excellence in legal skills, and creating a work environment that is conducive to growth and continuous development. This position is strategic to ensure that the firm provides top-notch legal service to its clients. Finally, we expect this person to foster a collaborative and inclusive work culture that encourages teamwork, open communication, and professional growth.

KEY RESPONSIBILITIES
Resource Management
-Supervise associates, ensuring their integration, career development, and performance within the firm;
-Supervise legal staff and manage labour relations (problematic cases, disciplinary cases, disabilities, retention initiatives, recognition management, etc.);
-Plan and manage vacation requests from legal staff;
-Manage legal staffing activities (workforce planning, budget management, onboarding);
-Organize and coordinate all activities of the internship course and ensure the reception, integration and evaluation of students during the summers, in collaboration with the Internship Course Committee;
-Supervise the performance evaluation activities of legal staff;
-Participate in the salary review process of legal staff;
-Coordinate the planning and conduct meetings with lawyers and paralegals;
-Update and ensure the disclosure and compliance with human resources policies;
-Supervise the work of the receptionist for the support offered (resource shared with the HR and Operations Director).

Professional Development
-Ensure the development and well-being of legal staff and develop retention initiatives for them;
-Develop and execute the Associate Career Planning Project, which is to define the competencies that a lawyer should acquire, each year in his or her practice and offer follow-up tools;
-Design and implement a professional development program for all members, including continuing education, language courses, writing courses, seminars and workshops;
-Coordinate and conduct monthly continuing education meetings for the firm;
-Work on special initiatives, including optimization of the firm's practices, mentorship programs and succession strategies;
-Ensure the planning of legal blogs;
-Coordinate the program for senior members and ensure their supervision within the framework of the company's ascension policy;
-Oversees the Knowledge Management Committee.

Management of ethical obligations
-Participate in the work of the Conflict Committee, ensure the implementation of appropriate procedures and policies;
-Liaise with the Barreau du Québec;
-Participate in special projects related to the maintenance of ethical obligations.

DESIRED PROFILE
-University training in law or any other field deemed relevant;
-Litigation practice as a lawyer is an asset;
-Minimum 5-7 years of experience in a talent management or human resources role, ideally in a law firm or in a professional setting;
-Knowledge of the management issues of a service professional firm;
-Mastery of legal compliance standards and human resources practices in the legal sector;
-Mastery of Office suite functions;
-Fluent French and English at professional level;
-Leadership skills;
-Proven ability to lead and coach legal teams, as well as positively influence career development;
-Excellent interpersonal communication and ability to create strong working relationships at all levels of the organization;
-Strategic sense with an ability to align HR initiatives with the firm's overall objectives;
-Change management skills, with an ability to manage transitions and support team growth and development;
-Ability to manage multiple files at the same time and prioritize tasks;
-Ability to implement changes quickly and effectively;
-Ability to work in a team and under pressure;
-Ability to adapt to change and to react promptly and positively;
-Political acuity and good judgment;
-Sense of organization, autonomy and responsibility;
-Dynamism and initiative;
-Patience, listening, empathy;
-Rigor, discretion and attention to detail.

What is offered to you
-A permanent full-time position;
-A daytime work schedule from Monday to Friday, except in exceptional emergencies;
-A group insurance program;
-An RRSP program with an employer contribution;
-20 days of vacation per year;
-A face-to-face position, with flexibility for teleworking 2 days a week.

Make your mark by guiding this team of professionals who stand out for the depth of their expertise, their creativity and the quality of their service. We look forward to getting to know you!