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Do you have experience as a procurement contract administrator for a public company and are familiar with public tendering procedures?

A parapublic organization, which is committed to promoting the social and urban development of Montreal, is looking for several contract administrators for its offices located near the Rosemont metro station. Working hours are Monday to Friday from 8:30 a.m. to 4:30 p.m.

These are permanent, full-time terms.

Examples of tasks and responsibilities:

Stream 1: Contract Awarding

- Supports requests for tenders, with or without weighting system, for all categories of contracts.
- Confirms the validity of key elements of the request such as the approval of the authorized expenditure holder according to the delegation of authority, the budget estimate, the detailed description of requirements, the presence of a technical or descriptive specification and the breakdown of costs;
- Prepares the tender schedule taking into account the deadlines for publication, the deadline for filing complaints, the date of the information session and visit, the contract start date and any other element that may delay the award of the contract on time;
- Plans and coordinates the tendering process. Prepares documents in collaboration with the applicant or procurement specialist when there is a high complexity or issue and publishes them on the SEAO;
- Defines compliance and eligibility criteria and prepares, in collaboration with the applicant, individual evaluation grids when there is a weighting system;
- As the designated official in the call for tenders, follows up on the questions forwarded by bidders and, if necessary, prepares and publishes addenda in accordance with the law, while assessing the impacts of the publication of the addendum on the schedule, estimate and deadline for filing complaints;
- Acts as secretary of selection committee, ensures the integrity of the process and drafts the committee's report;
- Verifies the eligibility of bidders and the conformity of bids and prepares the comparative table of bids;
- Negotiates, with the applicant, the price when there is only one compliant bidder. Prepares a draft recommendation to the Director General or the Board of Directors for the granting, renewal or cancellation of the contract;
- Verifies the validity of guarantees, bonds, insurance, licenses and permits;
- Conducts requests for tenders with a certification or qualification process and issues calls for interest in order to solicit the contract;
- Supports more complex OTC procurement requests and price requests;
- Enters the required information during the stages of the procurement cycle and proceeds to the request for the creation of new suppliers;
- Ensures compliance with the company's contract management policy and the directive concerning the award of contracts.

Stream 2: Contract Management and Administration

- Participates in the start-up meeting with the supplier and ensures compliance with the conditions of the contracts;
- In collaboration with the applicant, documents all contractual occurrences (amendments, penalties, adjustments, etc.) and supports the applicant in managing problems with the supplier and accompanies the applicant in the performance evaluation process;
- Records all relevant information supporting the termination of the contract, if applicable, and collaborates with legal counsel;
- Monitors actual expenses (volume of business), identifies significant deviations with planning and proposes possible solutions;
- Assesses with the applicant and the procurement specialist the appropriateness of renewing the contract and prepares documents for renewal;
- Receives requests for amendments from the applicant, validates compliance with applicable laws, policies and directives, evaluates the request and prepares the required documents;
- Processes requests for increase, reallocation or advance of business volume in accordance with applicable laws, policies and directives and prepares the required documents;
- Performs various follow-ups during the contract, including renewals and validity of insurance, bonds, monitoring of the compliance status of CNESST and CCQ certificates, required licenses and permits (RBQ, BSP) and authorizations to contract;
- Supports the procurement specialist in identifying key issues and recurring problems and participates in the search for solutions;
- Ensures, when required, the performance of any related activity that he is reasonably able to perform.

Profile sought
-Significant experience in public tendering processes. Knowledge of public procurement processes. Knowledge of legislation, trade agreements and public management processes.
-Bachelor's degree in administration option supply management or operations and logistics management and 2 years of experience in a comparable position in a purchasing department, or equivalent training and experience.
-Good knowledge of French and English, spoken and written, and mathematics.
-Very good customer service.
-Being a member of the Supply Chain Management Association (SCMA) is an asset.
-Great responsiveness, analysis and rigor in the management of files.
-Organization and coordination of several files simultaneously.
-Management of priorities.
-Nice negotiation skills.

Looking for a new challenge? Is procurement your field? We are waiting for your application!

This company working in the field of real estate, and with the well-being of its employees at heart, is looking for a Procurement Technician who will take on various responsibilities during the stages of the procurement cycle, including the analysis of procurement requests, the development of calls for tenders, requests for quotations and mutual agreement, analyzing the compliance of bids, negotiating prices and conditions of purchase, and preparing contracts. There is an possibility of hybrid work.

Minimum Academic Education Required:
-DEC in administration or equivalent with option in procurement or purchasing.

Minimum experience required:
-Two years of comparable experience in procurement/purchasing.

Examples of tasks and responsibilities:
-Takes charge of requests for public tenders for the execution of construction works and the acquisition of goods under his/her level of responsibility;
-Responsible for confirming the validity of key elements of the request such as the approval of the incumbent authorized to spend according to the delegation of authority, the budget estimate, the detailed description of requirements, the presence of a technical or descriptive specification and the breakdown of costs;
-Responsible for preparing the call for tenders schedule, taking into account the publication deadline, the deadline for filing and processing complaints in accordance with the law, the dates of the bidders' site visits and the contract start date, and ensuring that the contract is awarded on time;
-Responsible for preparing tender documents from a template and incorporating the required information, checking the bid form and publishing the call for tenders on the SEAO;
-Follow up on questions submitted by bidders;
-Supports private procurement requests and requests for quotations for contracts whose expenditure is below the threshold of the public call for tenders;
-Responsible for confirming the validity of key elements of the request such as the approval of the incumbent authorized to spend according to the delegation of authority, the budget estimate and the offer of services;
-Responsible for negotiating with the supplier the prices and conditions of the contract;
-Responsible for confirming the validity of the offer received and compliance with the supplier's eligibility conditions: Registraire des entreprises (REQ), Régie du bâtiment (RBQ) and Registre des entreprises admissibles (REA) or inadmissible enterprises (RENA);
-Manages problems at various stages of the procurement process, in particular, when the successful bidder refuses to sign the letter of commitment, contractual documents have not been provided (licenses, permits, bonds, insurance), one of the parties wants to modify the contract, or if there is an overrun or reallocation of business volume.
-Responsible for entering the information required during the stages of the procurement cycle into the management system and in the monitoring tools, the integrity of the data entered and proceeding with the request for the creation of new suppliers.

Profile sought:
-Significant experience in public tendering processes.
-Good knowledge of the regulatory framework in public procurement.
-Very good customer service.
-Rigor in the management of files.
-Priority management.
-Ability to manage the volume of work.
-Great negotiation skills.
-Fluency in spoken and written French.
-Good knowledge of new information technologies and software appropriate to his/her field.

Do you like supply management and like to make sure that everything goes smoothly when awarding contracts? We have the right position for you!