Legal Assistant - Real Estate Law

A leader in the field of business law, this firm is currently recruiting a legal assistant to join its real estate law group.

POSITION SUMMARY:
- Contribute to the management of real estate law professionals' practices through administrative and secretarial support, thus enabling legal professionals to offer better service to clients.
- Various secretarial work, including editing and proofreading correspondence and documents.
- Various administrative support including filing, reminder system, correspondence, emails, telephone, travel arrangements and meeting organization (including food), client relations, file archiving.
- Support for the administrative functions of legal professionals, particularly with regard to their participation in internal and external committees.
- The schedule is 35 hours per week, Monday to Friday.

MAIN FUNCTIONS:
- Correct and layout documents (letters, memos, notes to file, opinions, procedures, etc.);
- Transcribe documents from handwritten notes and/or telephone messages;
- Compare documents with Litera Compare;
- Update client lists;
- Photocopy and request various printing and scanning jobs;
- Interact directly with other legal professionals during the absence of the bosses;
- Prepare material when the legal professional is a speaker (Power Point);
- Open new files;
- Follow up on internal and external calls when required;
- Initiate conference calls;
- Manage the legal professional's agenda;
- Manage emails;
- Search, enter and update data in OnePlace;
- Book travel, cars, hotels and restaurants;
- Book conference rooms for meetings, video conferences and client meetings;
- Order meals, beverages and others;
- Prepare requests for conflict research and forward them to the people concerned;
- Monitor time entries on a daily basis and enter or revise them in the system;
- Review and validate time entries on a weekly and monthly basis;
- Prepare monthly invoicing;
- Prepare expense accounts, have them approved when required and follow up;
- Prepare requests for cheques or bank transfers from the trust account;
- Assist other legal professionals as well as other assistants in the department (or other departments) when required;
- Assist students and articling students when required;
- Swearing in lawyers and clients.

EDUCATION AND EXPERIENCE:
- Diploma in legal secretarial work or equivalent;
- Have 3 to 5 years of experience in private practice for one or more legal professionals, ideally including a partner.

KNOWLEDGE AND SKILLS:
- Bilingualism, French and English, oral and written
- Organizational skills for managing multiple tasks;
- Ability to take initiative and work independently with minimal supervision;
- Knowledge of legal procedures and practices;
- Oral and written communication skills in both languages;
- Knowledge of office software;
- Ability to work in a team;
- Attention to detail.

What is offered to you
- Members of this firm are passionate about teamwork, enjoy solving problems effectively, and are dedicated to helping clients succeed.
- This firm makes every effort to provide equal opportunities for all staff members. It is also committed to giving back to the community and supporting various social and community initiatives.
- Work is currently done in a hybrid work arrangement, which includes a requirement to work primarily in the office and the ability to work remotely for up to two days a week.
- Three or four weeks of vacation, depending on experience.
- Group insurance from day 1.
- Pension plan after one year of service.

Are you looking for a position that will propel your career in an environment that will allow you to flourish? Look no further! Give us the privilege of getting to know you!