Senior Legal Assistant - Business Law

One of Canada's largest business law firms is looking for a Senior Legal Assistant for its Montréal office.

This person will contribute to the management of a legal professional's practices in the business law department through administrative and secretarial support, thus enabling the legal professional to provide better service to clients.

Key Responsibilities
- Various secretarial work including drafting and editing correspondence, opinions, procedures, agreements, presentations, articles and other documents;
- Various administrative support including filing, reminder system, correspondence, emails, telephone, travel and meeting arrangements, client relations, archiving of files;
- Corrections and layouts of documents;
- Transcribing documents from cassettes, handwritten notes and telephone messages;
- Document comparison with Workshare;
- Opening, distribution of mail as well as tracking and correspondence;
- Direct exchanges with other legal professionals and clients;
- Filing of documents and files;
- Answer the phone and follow up on internal and external calls when required;
- Management of the professionals' agenda;
- Electronic filing of emails;
- Printing and compiling documents required by lawyers;
- Research, data entry and updating;
- Travel, car, hotel and restaurant bookings;
- Booking conference rooms for meetings, video conferences and client meetings;
- Ordering meals, beverages and others;
- Preparation of memos of approval of participation in conferences, seminars and training when required;
- Registration of the legal professional;
- Preparation of conference documentation using PowerPoint and transmission of the required information;
- Retrieval of invoices and receipts for expenses incurred, finalization of the approval memo with actual costs and preparation of the expense claim;
- Closing and archiving of files:
- Requests to search for conflicts and open files in NBI.

This position currently offers a hybrid work mode, which includes a requirement to work partially in the office.

Skills and Experience
- Have at least 5 years of experience in a firm in a similar position;
- Have experience in invoicing;
- Be proactive, enlightened and resourceful.

Do you want to join the ranks of a firm that values the collaboration and well-being of its employees, all with a 35-hour schedule per week and attractive compensation and benefits? Give us the privilege of getting to know you!