Executive Assistant for a Business Law Partner

A leader in its field in Canada, this firm is looking for an individual to act as an executive assistant for one of their business law partners.

This person will contribute to the management of the practice of business law professionals, through administrative and secretarial support, thus enabling legal professionals to offer better service to clients.

MAIN FUNCTIONS:
- Correct and layout documents (letters, memos, notes to file, opinions, procedures, etc.);
- Photocopy and request various printing and scanning jobs;
- Prepare material when the legal professional is a speaker (Power Point);
- Open new files;
- Follow up on internal and external calls when required;
- Initiate conference calls;
- Manage the legal professional's agenda;
- File and archive emails;
- Book travel, cars, hotels and restaurants;
- Book conference rooms for meetings, video conferences and client meetings;
- Order meals, beverages and others;
- Manage the monthly meetings of the Business Law Group (management of the meeting schedule; room reservation; sending invitations; ordering meals; booking audio-visual equipment; welcoming speakers);
- Prepare requests for conflict research and forward them to the people concerned;
- Perform daily, weekly and monthly follow-ups of time entries and enter or revise them in the system;
- Prepare monthly invoicing;
- Follow up with clients for accounts receivable;
- Prepare expense accounts, have them approved when required and follow up;
- Prepare requests for cheques or bank transfers from the trust account;
- Assist other legal professionals, assistants or articling students as required.

EDUCATION AND EXPERIENCE:
- Diploma in legal secretarial work or equivalent;
- Have a minimum of 7 years of experience, ideally in private practice for one or more legal professionals.

KNOWLEDGE AND SKILLS:
- Bilingualism in French and English (oral and written);
- Organizational skills for managing multiple tasks;
- Ability to take initiative and work independently with minimal supervision;
- Knowledge of legal procedures and practices;
- Knowledge of office software, including an intermediate level of knowledge of Excel software;
- Ability to work in a team;
- Attention to detail.

Do you want to join the ranks of a firm that values the collaboration and well-being of its employees, all with a 35-hour schedule per week and a hybrid work mode? Give us the privilege of getting to know you!