Accounting and Human Resources Coordinator

Working in the field of addiction, this company is looking for a coordinator who will take care of accounting and human resources. This person will be responsible for tasks related to the organization's accounting process, mainly those related to accounts payable, month-ends and payroll, in addition to ensuring the constant updating of HR files. This position offers a hybrid way of working.

Your mandate

At the end of the month or year:
-Coordinate the month-end process and account for monthly entries.
-Carry out monthly bank reconciliation.
-Perform credit card transaction reconciliation.
-Analyze cash flow and prepare working capital.
-Assist the Director of Finance in updating monthly dashboards.
-Follow up on budgets and analyze variances.
-Assist the Director of Finance in the preparation of working papers for the annual audit.
-Prepare quarterly GST/QST reports.
-Collect information to establish the year-end demarcation.
-Coordinate month-end and year-end procedures for Acomba or Quickbooks.

Account payable:
-Make the payment of accounts payable.
-Follow up on invoices.
-Prepare and issue cheques and electronic payments on a weekly basis.
-Communicate with suppliers and collaborators.
-Enter data into the various software.
-Prepare the trial balance of the cash register.
-Perform entries in Acomba and/or Quickbooks.

Pay:
-Compile timesheets.
-Update the payroll file and vacation and leave tracks.
-Prepare Records of Employment as required and follow up on CRA requests as required.
-Prepare the payroll on Nethris.
-Enter payroll entries in Acomba and Quickbooks.

Communications and Union Liaison:
-Make the payment of union dues.
-Update employee seniority monthly and annually with vacations.
-Update the monthly report of new hires and departures.

Petty cash:
-Perform petty cash reconciliation.
-Prepare and make the cash deposit at the bank.

Other tasks:
-Prepare monthly statistics.
-Coordinate accounting and prepare cheques for fund transfers.
-Contribute to management optimization projects.
-Any other related tasks or ad hoc analysis as required.

Human resources:
-Coordinate the preparation of the forms and information required when hired.
-Create employee folders on Agendrix and/or Sharepoint.
-Update employee files and salary changes.
-Follow up on probation endings.
-Follow up on leave and vacation banks and analyze balance discrepancies with Nethris.
-Prepare criminal record requests to the law firm.
-Register and maintain the files employed in the group insurance.
-Prepare the calculation of the appropriate deduction for group insurance.
-Post vacancies on the partner sites online as well as internally.
-Record computerized transactions.

Requirements and Experience:
-College diploma in accounting
-Excellent command of Excel, Outlook, Acomba, Quickbooks and Agendrix.
-2-5 years of experience

Skills required:
-Organizational skills and ability to manage multiple files at once.
-Priority management.
-Ability to adapt.
-Discretion and a spirit of synthesis.
-Rigor and punctuality.
-Good judgment and analytical ability.
-Good public and interpersonal skills.

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