Operations and HR Manager

This professional services office, renowned for the benefits offered to its employees, is looking for an Operations and Human Resources Manager who will be responsible for the administration and management of internal projects.

KEY RESPONSIBILITIES
Office Management (60%)
-Manage the day-to-day activities of the office;
-Ensure the management of the premises (relationship with the landlord, ensure the application of procedures related to the physical security of the premises, ensure the filing and tidying system);
-Plan and supervise procurements;
-Plan and coordinate internal meetings for office staff;
-Manage internal projects under his/her responsibility:
_Ensure budget management
_Proceed with the necessary submissions and reports to the relevant collaborators
_Plan and maintain the schedule of deliverables
_Ensure controlling deadlines
_Communicate any obstacles to meeting deadlines
-Plan and manage HR activities and social activities of the office.

Resource management (40%)
-Act as a mobilizing, vigilant and proactive leader in promoting the quality of the work environment;
-Supervise office staff and manage labour relations (problematic cases, disciplinary cases, disabilities, retention initiatives, recognition management, etc.);
-Maintain employee files of office staff;
-Plan and manage vacation requests and time off for office staff;
-Manage staffing activities (workforce planning, budget management, staffing activities);
-Supervise onboarding and off-boarding activities;
-Supervise the performance evaluation activities of office staff;
-Coordinate training and resource development activities;
-Participate in the salary review process of the office staff team;
-Manage and complete all retention HR initiatives (wellness, parental leave, gifts, food, etc.).

QUALIFICATIONS
-University training in administration, office automation or any other field deemed relevant;
-3 to 5 years of experience in an office management position or similar position;
-Experience in administrative project management;
-Knowledge of the management issues of a professional services office;
-Fluent French and English at professional level;
-Proficiency in the Office suite;
-Excellent leadership and interpersonal skills, with the ability to manage and motivate a team;
-Excellent organizational and time management skills, and ability to prioritize;
-Ability to implement changes quickly and effectively;
-Ability to work in a team and under pressure;
-Ability to adapt to change and react quickly and positively;
-Political acuity and good judgment;
-Sense of organization, autonomy and responsibility;
-Dynamism and initiative;
-Patience, listening, empathy;
-Rigor, discretion and attention to detail.

Is being at the helm of managing an office and ensuring its optimal functioning the challenge you are looking for? We look forward to meeting you!