Secretary-receptionist Weekend

With several residential buildings to its credit, this company is looking for a secretary-receptionist for weekend work (from Friday to Monday). The incumbent will receive requests for information and complaints from customers and answer their questions. This person will also perform the usual work of a receptionist, guide and assist visitors and perform some simple office tasks to provide administrative and clerical support.

Responsibilities
-Performs telephone and direct solicitation, receives telephone calls and routes them and/or takes the message in order to ensure or take action according to priorities, receives emergency calls from residents and forwards them to the person in charge on duty and acts as a relay to reach the staff.
-Greets and directs residents, visitors, suppliers, employees, etc., according to procedures and regulations so that people have access to the appropriate places.
-Provides rental information based on established information and rates and, if required, provides the prospective client with a tour of the premises for rental purposes and has the lease signed if necessary.
-Monitors the entry and exit of staff and residents and access according to procedures and regulations in order to ensure the right of access, to avoid the exit of merchandise and to ensure the safety of residents.
-Keeps a record of complex events in a daily journal, maintains and updates an evacuation log to be given to firefighters in the event of an emergency, as well as the register of absent or hospitalized residents.
-Performs filing, copying, scheduling, etc.
-Performs secretarial work: payroll monitoring, ordering of office supplies and other materials, analysis tables, sorting and distribution of mail.
-Prepares correspondence and documents such as schedules, charts, calendars, documentation and, depending on the information, meeting agendas; takes care of logistics, prepares posters and internal memos, gathers and assembles necessary documentation; attends meetings, writes minutes and follows up on files.
-Translates documents to meet the needs of a bilingual clientele.

Minimum general knowledge required:
-Good knowledge of office automation and able to converse properly in French and English.
-Profile sought: warm, pleasant, calm, honest and discreet person, capable of empathy, patient, who establishes good contacts and knows how to gain the trust and respect of others.
-Education: General Secondary V (DES) or Professional (DEP) in a discipline oriented towards office work (e.g., office automation, accounting, etc.).
-Minimum experience required: Six months of relevant experience.

Do you like to be in contact with people and are you looking for a work schedule from Friday to Monday? We look forward to your resume!