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This boutique firm specializing in the field of intellectual property is looking for an assistant who has some experience in intellectual property and who would like to learn more.

Responsibilities:
‐ Verify incoming emails, respond to them as needed and file them.
‐ Verify and process correspondence received from the patent office.
‐ Review files and file documents received from CIPO and review files in the patent management system.
‐ Check the deadline for maintenance fees.
‐ Prepare estimates for maintenance tax advances.
‐ Remind customers and ask for an advance when necessary.
‐ Update the patent management system upon receipt of instructions from clients to pay (or not) the maintenance fee.
‐ Check that advances have been received.
‐ Proceed with the payment of the maintenance fee according to the instructions of the customers.
‐ Prepare estimates at the request of clients for upcoming maintenance taxes.
‐ Follow up with foreign correspondents for foreign taxes.
‐ Process invoices from foreign correspondents and verify files and amounts; transmit to the administration for processing; verify that the disbursement has been accounted for and invoice the client.
‐ Conduct conflict searches for new clients.
‐ Prepare letters‐mandates and advance requests for new clients.
‐ Prepare the opening and closing of files.
‐ Review files and update them in the system upon receipt of issued patents and send reports to clients with a copy of the patent.
‐ Perform prior art searches, prior art preparations, and information disclosure statements (IDS) for filing with the USPTO.

Qualifications:
- Experience as an administrative assistant
- Experience in intellectual property and patents - asset
- Bilingualism, French and English, oral and written
- Willingness to learn

Open salary based on experience and full range of benefits.

Is this the position that will propel your career? Give us the privilege of getting to know you!

Do you want to work with dynamic, passionate, dedicated people who care about providing exceptional customer service? Here's your chance! This firm located in downtown Montreal is looking for a legal assistant to join their employment law department. The successful candidate will provide comprehensive legal administrative support, of a confidential and responsible nature, to one or more professionals.


RESPONSIBILITIES
-Organize the workload and ensure its timely execution through the professional's office, and implement follow-up measures, as required;
-Prepare legal documents and correspondence accurately and with minimal instructions;
-Transcribe and type legal documents and correspondence;
-Act as a liaison between professionals and a variety of individuals, groups, internal and external clients at all levels;
-Offer proactive support to the professional's practice on a daily basis;
-Demonstrate initiative and judgment in order to lighten the administrative tasks of the professional.

QUALIFICATIONS
-Diploma of Administrative Assistant or Legal Administrative Assistant and a minimum of five years of experience in labor law;
-Knowledge of the Microsoft Office suite;
-Great ease at the keyboard required;
-Ability to communicate effectively with other members of the firm, combined with the ability to respond to clients' needs in a professional and courteous manner;
-Ability to work independently, as well as within a team;
-Excellent communication skills, both oral and written;
-Bilingualism (French/English) required;
-Ability to multitask in a fast-paced environment.

This position offers a hybrid work mode and competitive salary and benefits.

Join the ranks of this firm that puts employee satisfaction first. We look forward to getting to know you!