Administrative Trademark Assistant

This firm, which values the contribution of each of its employees, is looking for an Administrative Assistant in Trademarks.

Tasks
-Provide operational support to the team in place and provide administrative support to a team of dedicated and innovative professionals;
-Manage electronic agendas proactively and efficiently, coordinate meeting logistics;
-Write, verify and transmit correspondence;
-Communicate with clients as needed and follow up on their requests;
-Perform scanning, saving and filing of documents in the digital document manager;
-Produce expense reports;
-Coordinate the payment of foreign correspondents' invoices with the accounts payable department;
-Allocate time entries;
-Ensure follow-up and communication with the various departments;
-Open and follow up on ongoing files and gather relevant information;
-Proceed with the closure of files, including transfers and billing follow-up;
-Perform all other related tasks.

The benefits
-A management team and colleagues who are approachable and grateful for your contribution;
-A friendly and inclusive work atmosphere;
-A flexible approach integrating both teleworking and presence in the office according to the needs of the team;
-A competitive total compensation and benefits package;
-A flexible and accessible group insurance program upon hiring;
-A group savings plan with employer participation;
-A vacation policy taking into account experience and years of service, giving the right to 3 to 6 weeks of vacation;
-Annual flexible days improving work-life balance;
-An unlimited bank of sick days;
-A 24-7 telemedicine service allowing you to have access to medical consultations quickly and without travel;
-An employee and family assistance program, including a stress management and well-being program with a focus on mental well-being;
-An annual amount allocated for the reimbursement of sports expenses, because physical well-being is encouraged;
-The remuneration of your overtime.

Do you recognize yourself in the following?
-Post-secondary education (DEP, AEC or DEC) in secretarial work or any other relevant experience;
-Have at least 2-3 years of relevant experience, preferably in a professional environment;
-Bilingualism French/English, oral and written;
-Experience in the trademark environment desirable, but not essential;
-Proficiency in Microsoft Office Suite and Outlook;
-A strong sense of customer service;
-Have initiative and anticipate needs;
-Proactive approach, great work planning and attention to detail;
-Autonomy and sense of organization ensuring speed of execution;
-A collaborative spirit, concern for quality and discretion.

Join a human and authentic team that stands out for its expertise, excellence, creativity and generosity!